Regular Session Minutes of the
Council of the City of Dora, Alabama
March 14, 2024
The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Hezikiah L. Walker, Jr. The Pledge of Allegiance was led by Mayor
Walker.
The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. A quorum was in attendance.
Item #5— Approval of the Minutes – The minutes of the February 15, 2024 work session,
February 22, 2024 regular meeting minutes and March 7, 2024 work session minutes were
reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by Norman Holt. All in favor and the motion carried.
Item #6 – Old Business –Mayor Walker related the construction of the lake pavilion began this week. The Heritage Landing Planning Committee has been filled with Chris Edwards, George Sides, Jr. and Randy Spears. Mayor Walker related the work session on March 7, 2024 was very productive and announced a work session for March 21, 2024 at 6 p.m.
Item #7— Bill List – A motion was made by Norman Holt to approve the bill lists dated
February 14, 2024. Motion was seconded by David Box. All in favor and the motion carried.
Item #8 – Departmental Reports – A motion was made by George Sides, Jr. to approve
February 2024 Department Reports A-H. Motion was seconded by Robert Busby. All in favor
and the motion carried.
Item #9 –Fire Department-Card Access System–Chief Booth presented a quote from Carter
Sound Solutions, LLC for a one door cloud-based access control system for $2,392.80 (two
thousand three hundred ninety-two and 80/100). This system will allow for the front door to be opened using a key fob. The software allows for records of who is coming and going, status of the door and ability to adjust schedules/access of individuals needing access to the fire department. Chief Booth wanted the quote to include two doors. The item was postponed until Chief Hall stepped outside to call Brandon Carter. Brandon related the cost to add an additional door access would cost $1,500 (one thousand five hundred and no/100). George Sides made a motion to purchase the access control system for $2,392.80 (two thousand three hundred ninety- two and 80/100) and to have the side door re-keyed and to not distribute keys for that door.
There is also a $120 (one hundred twenty and no/100) yearly subscription cost for the system to be cloud based. David Box seconded the motion. All in favor and the motion passed.
Item #10 – Personnel Policy-PTO/Banked Time Benefits Upon Death – Norman Holt made a
motion to pay the PTO balance and fifty percent of banked time to Don Cummings. Due to his unexpected illness and subsequent death, he was unable to officially submit his resignation letter.
Gary Thomas seconded the motion. All in favor and the motion passed. We will address the
terminology of the personnel policy at a later date as it relates to an employees’ benefits at death while employed.
Item #11-Golf Course-Software Package – The current software program used at the golf
course is outdated and needs to be replaced. The software package from Club Prophet was
reviewed at the work session on March 7, 2024 and was discussed again tonight. Norman Holt made a motion to approve the software service and support package for the golf course from Club Prophet for $465 (four hundred sixty-five and no/100) per month for a two-year contract and to also approve the hardware purchase required for $5,715 (five thousand seven hundred fifteen and no/100). Chris Edwards seconded the motion. All in favor and the motion carried.
Item #12-Golf Course-Part Time/Seasonal Employee Pay Rate- Keith Wright, Acting Golf
Course Manager related that the part time employees rate of pay is currently $9 (nine) per hour and would like the part time employee pay rate be increased. Chris Edwards made a motion to table this item until more detailed information is obtained. Robert Busby seconded the motion. All in favor and the motion was tabled.
Item #13-Park-Concession stand employee pay proposal- A proposal was submitted by Chase Gant to compensate three employees to work the concession stand during baseball games. The required duties of these employees were also discussed. The weekday game pay would be for two employees at $50 (fifty and no/100) per employee and the weekend game pay would be for three employees at $100 (one hundred and no/100) per employee. It was discussed that the employees could not be relatives of the park director because it would be in violation of the Cit of Dora’s Nepotism policy. A discussion was held regarding creating a seasonal concession stand employee position. George Sides, Jr. made a motion to table this item for more information.
Robert Busby seconded the motion. All in favor and the motion was tabled.
Item #14-Park-Fryer- A new fryer is needed for the concession stand. Randy Spears made a
motion to approve the purchase of a new countertop unit for $389 (three hundred eighty-nine and no/100). Norman Holt seconded the motion. All in favor and the motion carried.
Item #15-Park-Community Easter Egg Hunt- Timothy Loveless from Faith Independent
Baptist Church relates their church and other local churches are planning a community Easter egg hunt and would like to use Dora Park on March 30, 2024 from 10 am – 2 pm with face painting, balloons, food, inflatables. Chris Edwards made a motion to approve the use of Dora Park for this free community-wide Easter egg hunt event on March 30, 2024. Norman Holt seconded the motion. All in favor and the motion carried.
Item #16-Police Department-Flock Cameras-Chief Hall presented a proposal from Alabama
Power to install two flock cameras within the City Limits which will run license plates through NCIC database. The price is $541.68 (five hundred forty-one and 68/100) for a twenty-four- month contract. The price will be locked in for four years. The court fund will pay this monthly charge. Chris Edwards made a motion to approve this surveillance system. Norman Holt seconded the motion. All in favor and the motion passed.
Item #17-Police Department-Card Access System-A quote from Carter Sound Solutions, LLC
was reviewed for a one door cloud-based access control system. This system will allow for the door to be opened using a key fob for employees. The software allows for records of who is coming and going, status of the door and ability to adjust schedules/access of individuals needing access to the police department. This will also allow for a safer environment for the dispatchers and officers because they would be able to keep the door locked and electronically unlock the doors for visitors. Randy Spears made a motion to purchase the system for the price of $2318.18 (two thousand three hundred eighteen and 18/100). There is also a $120 (one hundred twenty and no/100) yearly subscription cost for the system to be cloud based. This system would be paid for out of the court fund. David Box seconded the motion. All in favor and the motion carried.
Item #18-Police Department-K-9 Policy-The memorandum of agreement (MOA) by and
between the City of Dora, Sgt. Ronnie Phillips and K9 Charlie was reviewed. Randy Spears
made a motion to approve the MOA. Norman Holt seconded the motion. All in favor and the
motion passed. We will discuss the compensation for Sgt. Phillips at a work session at a later date.
Item #19-Dora High School Track Program-Dora High School has begun a track and field
program and they must travel for all the track meets due to the high school not having a track.
Norman Holt made a motion to donate $150 (one hundred fifty and no/100) to the Dora High
School Track and Field program. Gary Thomas seconded the motion. All in favor and the motion passed.
Item #20-City of Lights-5K Sponsor-Chris Edwards made a motion to sponsor the City of
Lights 5 th Annual 5K Run/Walk for $200 to benefit the City of Lights Dream Center Men’s
Center. Randy Spears seconded the motion. All in favor and the motion carried.
Mayor Walker recognized the guests at the council meeting and opened the floor for
questions/comments. None were made.
Item #21-Adjourn-Chris Edwards made a motion to adjourn the meeting. Gary Thomas
seconded the motion. All in favor and the meeting adjourned.