Regular Session Minutes of the
Council of the City of Dora, Alabama
January 13, 2022
The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Norman Holt. The pledge of allegiance was led by Mayor Randy Stephens.
The meeting was called to order by Mayor Randy Stephens. Roll call was taken by SuLeigh Warren. Present at the meeting were David Box, Chris Edwards, Norman Holt, George Sides, Randy Spears, Gary Thomas, Hezikiah Walker, Jr., and Mayor Randy Stephens A quorum was in attendance.
Item #5— Approval of the Minutes – The minutes of the December 16, 2021 Meeting and the minutes from the December 20, 2021 Special Meeting were reviewed. A motion was made by David Box to accept the minutes of the December 16, 2021 and the minutes of the December 20, 2021 Special Meeting as written. The motion was seconded by Gary Thomas. All in favor and the motion was carried.
Item #6 – Old Business – Mayor Stephens informed the council that Cottage Drive and Industrial Boulevard paving projects are complete. He updated the council on the Storm Shelter Project. Currently, the City has received $50,000.00 from the Walker Area Regional Foundation Grant. The City is working with Regina Myers of the Walker EMA for an additional $50,000 grant which has been temporarily approved. The ADECA grant for the lighting on the walking track and the ARC grant for the pumping station are both approved.
Item #7— Bill Lists – A motion was made by Norman Holt to approve the bill lists for January 7, 2022 and January 13, 2022. Randy Spears seconded the motion. All in favor and the motion was carried.
Item #8 – Departmental Reports – Randy Spears made a motion to approve departmental reports A-G for December 2021. Norman Holt seconded the motion. All in favor and the motion was carried.
Item #9 – Golf Carts Payment – Norman Holt made a motion to pay the previously approved purchase of the golf carts from Jerry Pate Turf and Irrigation in the amount of $292,633.94 from the Golf Course account. Randy Spears seconded the motion. All in favor and the motion carried.
Item #10 – Resolution 1-2022 – Severe Weather Preparedness Tax Holiday for the Year 2022 – Chris Edwards made a motion to approved Resolution 1-2022 – Severe Weather Preparedness Tax Holiday for the Year 2022. The motion was seconded by Gary Thomas. All in favor and the motion carried.
Item #11 – Full Time Position – City Hall – Randy Spears made a motion to approve changing the Administrative Assistant position at City Hall from a part-time position to a full-time position. The motion was seconded by David Box. All in favor and the motion was carried.
Item #12 – Personnel Staffing Services (PSI) – Discussion was held regarding the use of PSI for temporary workers for the Street Department. Randy Spears made a motion to use PSI workers three days a week while we continue to recruit a full-time employee as well as part-time employee. The motion also included authorizing the mayor to increase the pay if needed to recruit a full-time employee. Motion was seconded by Norman Holt. All in favor and the motion carried.
Item #13 – Business License Addendum – Tabled while waiting on documents from City Attorney.
Item #14 – PTO Addendum – Tabled while waiting on documents from City Attorney.
Item #15 – Drug Policy Addendum – Tabled while waiting on documents from City Attorney.
Item #16 – Copy Machine Lease – The XEROX Copier lease agreements for the City Hall and Police Departments are up for renewal. Mayor Stephens provided the Council with lease and purchase information (State Bid Approved) from RJYoung on their Ricoh IM C4500 (City Hall) and the Ricoh IM 430 (Police Department) copiers. Randy Spears made a motion to approve the 36-month Term Lease of the C4500 for City Hall in the amount of $259.61 a month and to approve the 36-month Term Lease of the Ricoh IM 430 for the Police Department in the amount of $49.09 a month. Motion was seconded by Norman Holt. All in favor and the motion was carried.
Item #17 – Workers Compensation – Chris Edwards made a motion to pay the 2022 Municipal Worker’s Compensation estimated premium in the amount of $29, 143.00. The motion was seconded by Randy Spears. All in favor and the motion carried.
Item #18 – City Audit – Mayor Stephens presented the 2021 Fiscal Year City Audit to the council. He noted that the $200,000 Bond Payment is not reflected in this year’s audit nor the purchase of the golf carts. No action was required.
Randy Spears made a motion to adjourn the meeting. The motion was seconded by David Box. All in favor and the motion carried. Meeting was adjourned.