Regular Session Minutes of the
Council of the City of Dora, Alabama

August 22, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Hezikiah L. Walker, Jr. Mayor Walker led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas and Mayor Walker. Norman Holt and Robert Busby were absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the August 8, 2024 council meeting were reviewed. A motion was made by George Sides to accept the minutes as written. The motion was seconded by Gary Thomas. There was a discussion about removing some information included in Item #6 Old Business in the minutes. Gary Thomas rescinded his second to the motion. The motion died for lack of a second.

Item #6 – Old Business –Mayor Walker related we received the appraisal for the medical clinic.

The appraised value was $176,000 (one hundred seventy-six thousand and no/100). It was
decided to table this item to seek a rental property manager to assess the building and get their recommendation. Randy Spears related there were still employees who did not receive a pay raise at the last meeting that needs to be addressed. Mayor Walker related that topic would be discussed at the next meeting.

Item #7 –Bill List – Randy Spears made a motion to accept the bill list dated August 21, 2024 not including the amount paid to Norris Paving for $7,300 (seven thousand three hundred and no/100) for the additional work done to pave the path from the walking track to the lake and this item be added to the end of tonight’s agenda for approval. Chris Edwards seconded the motion.

ROLL CALL VOTE: Randy Spears: YES; Gary Thomas: YES; Mayor Walker: YES; David Box: YES; Chris Edwards: YES; Geroge Sides: NO. YES=5; NO=1. The motion carried.

Item #8-Ordinance #6-2024 Property Annexation of Tracy Smoot (108 Oakahalla Street)
Second Reading – The ordinance has been read and posted in the necessary locations for the required number of days and the public can be heard for comment. No comments were made.

David Box made a motion to approve Ordinance #6-2024 Annexation of the property of Tracy
Smoot located at 108 Oakahalla Street. George Sides seconded the motion. ROLL CALL VOTE:
David Box: YES; Chris Edwards: YES; George Sides: YES; Randy Spears: YES; Gary Thomas:
YES; Mayor Walker: YES. The motion passed.

Item #9-Ordinance #7-2024-Dora City Lake Creel Limit-Amendment to Ordinance #9-
2015 – Chris Edwards made a motion to suspend the rules for immediate consideration of
Ordinance #7-2024-Dora City Lake Creel Limit-Amendment to Ordinance #9-2015. David Box
seconded the motion. ROLL CALL VOTE: Mayor Walker-YES; David Box=YES; Chris Edwards=YES; George Sides=YES; Randy Spears=YES; Gary Thomas=YES.

Chris Edwards made a motion to approve Ordinance #7-2024-Dora City Lake Creel Limit-
Amendment to Ordinance #9-2015. David Box seconded the motion. ROLL CALL VOTE: Gary
Thomas=YES; Randy Spears=YES; George Sides=YES; Chris Edwards=YES; David
Box=YES; Mayor Walker=YES. The motion passed.

Item #10 – Ordinance #8-2024-Property Annexation of Odessa Terry (5061 Sharon
Boulevard) – First Reading-First Reading of Ordinance #8-2024-Annexation of Property of
Odessa Terry located at 5061 Sharon Boulevard. The petition for annexation signed by Odessa

Terry was also presented.

Item #11—Ordinance #9-2024-Property Annexation of Moses and Evelyn Terry (39 Doaty
Street) – First Reading-First Reading of Ordinance #9-2024 Annexation of Property of Moses
and Evelyn Terry located at 39 Doaty Street. The petition for annexation signed by Moses and
Evelyn Terry was also presented.

Item #12- Ordinance #10-2024 -Drummond Company-Property Annexation – First Reading of Ordinance #10-2024-Annexation of Property of Drummond Company. The petition for annexation signed by Drummond Company was also presented.

Item #13-Heritage Landing Sewer Extension-Contract B Pumping Stations Bid Review –
Randy Spears made the motion to accept the low bid from Gillespie Construction and award

them the contract in the amount of $669,000.00 (six hundred sixty-nine thousand and no/100) for the Heritage Landing Sewer Extension-Contract B-Pumping Stations. George Sides seconded the motion. All in favor and the motion carried.

Item #14-City Hall-WiFi and Network Upgrade Quote – George Sides made a motion to
approve the quote with the optional accessories from Carter Sound Solutions to upgrade the City Hall Wi-Fi and Network for a total of $9,843.06 (nine thousand eight hundred forty-three and 06/100). Randy Spears seconded the motion. All in favor and the motion carried. As a result of this upgrade, the city will save $6,635.88 (six thousand six hundred thirty-five and 88/100) per year on the phone bill, $1,193.88 (one thousand one hundred ninety-three and 88/100) per year on the cable TV bill and $1,140 (one thousand one hundred forty and no/100) per year on the internet bill for the civic center.

Item #15-Sharon Blvd/Railroad Avenue-Road Condition – The report from Video Industrial
Services was reviewed. Randy Spears and Mayor Walker related they would contact Steven
Aderholt, Matt Woods and Senator Greg Reed to discuss possible funding opportunities that may be available to assist with this project and also to speak with Nelson Engineering for a cost estimate for all the repairs that need to be done in this area. This item will be tabled until more information is gathered.

Item #16-Norris Paving Additional Work – Randy Spears made a motion to pay Norris Paving $7,300 (seven thousand three hundred and no/100) for the additional paving that was done from the walking track down to the lake. George Sides seconded the motion. ROLL CALL VOTE: Gary Thomas=YES; Mayor Walker=YES; David Box=YES; Chris Edwards=YES; George Sides=YES; Randy Spears=YES. YES=6. The motion carried.

Mayor Walker opened the floor for public comment. There was a question from the audience
regarding appointing a golf course manager and the current cashless system at the golf course.

Mayor Walker related that any questions can be answered after the meeting is adjourned and reminded the public this is a time only for public comment.

Item #15-Adjourn – Randy Spears made a motion to adjourn the meeting. Chris Edwards
seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

August 8, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Gary Thomas. Mayor Hezikiah L. Walker, Jr. led the Pledge of Allegiance.
The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Gary Thomas, Robert Busby and Mayor Walker. Randy Spears was absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the July 25, 2024 council meeting were
reviewed. The motion was made by Gary Thomas. to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business –The addendum to the City of Dora Personnel Policy was reviewed.
Robert Busby discussed revising the call-in pay section. The revision will be as follows: Any
employee who is called in to work on a scheduled day off or after completing a shift due to an urgent need will be paid a minimum of four hours regardless of time worked. There were no other issues discussed to revise. Norman Holt made a motion to approve the addendum with the above revision to the City of Dora’s Personnel Policy dated September 12, 2021. Gary Thomas seconded the motion. David Box-YES; Norman Holt-YES; Chris Edwards-NO; George Sides- YES; Gary Thomas-YES; Robert Busby-YES; Mayor Walker-YES;
YES=6; NO=1. The motion carried.

The method was discussed on how to re-distribute the personnel policy to employees with the approved changes. A digital copy of the policy and its changes will be prepared and given to the supervisors to distribute to their employees and sign for receipt of the revised manual.

Resolution #5 and Resolution #6 were approved at the last council meeting. The final copies
were reviewed to ensure the language was correct after the last council meeting.

Mayor Walker updated the Council on the lake project. He related the parking spaces and the ramp from the parking area to the pavilion had been completed. He stated that Norris Paving told the Street Department Supervisor Jeremy Hicks while their equipment was already set up on the jobsite, they could pave the path from the walking track to the lake for $7,300 (seven thousand three hundred and no/100). Norris Paving stated if they had to come back at a future date, the cost would be an additional $20,000 (twenty thousand and no/100). The only other estimate that was received was over one hundred thousand dollars for this portion of the project. Mayor Walker related this was discussed at prior council meetings and it was an item that would have to be done in order to complete the project and to be able to open the lake and he authorized this work to be done. Chris Edwards stated that this expense had not been approved by the Council.

Mayor Walker also related the pavilion furniture had arrived and is being assembled. As a result, the lake should be able to be opened sooner than September 1, 2024 and the council will be notified when that date will be. It was also discussed that the revised Ordinance#9-2015 for the creel limit that was approved on July 25, 2024 needed to be reviewed by Jim Brakefield, City Attorney. After he reviews the ordinance, we will bring it back before the council for review/approval.

Item #7 –Bill List -Norman Holt made a motion to accept the bill list dated August 7, 2024.
David Box seconded the motion. All in favor and the motion carried.

Item #8-Departmental Reports – A-G- Norman Holt made a motion to approve the departmental reports A-G. David Box seconded the motion. Vote: David Box-YES; Norman Holt- YES; Chris Edwards-NO; George Sides-YES; Gary Thomas-YES; Robert Busby-NO; Mayor Walker-Yes. YES=5; NO=2; The motion carried.

Item #9-Horse Creek-Well Pump Repair – Keith Wright related the well pump on Hole #4 that pumps into Hole #16 for the irrigation pond has gone out and the pump and pipes need to be replaced. The last time this was replaced was approximately eight years ago. Norman Holt made a motion to approve the estimate from Beyond H2O for $15,622 (fifteen thousand six hundred twenty-two and no/100). Chris Edwards seconded the motion. All in favor and the motion passed.

Item #10 – Horse Creek-Irrigation Pump Repair – Keith Wright said the irrigation pump for
the sprinklers is not working. Norman Holt made a motion to approve the estimate from
Southern Pump and Control for $9,620 (nine thousand six hundred twenty and no/100). David Box seconded the motion. All in favor and the motion carried.

Item #11-Fire Department Cardiac Monitor – Robert Busby made a motion to approve the
purchase of the cardiac monitor/defibrillator from Zoll Medical Corporation for the amount of $39,830.56 (thirty-nine thousand eight hundred thirty and no/100). David Box seconded the motion. All in favor and the motion passed. The payment arrangements for this purchase were discussed at a previous meeting.

Item #12-Park Department-Fireworks Show – Chase Gant, Park Director related he is wanting to plan a Fireworks Show for Friday, July 4, 2025. To secure the fireworks display, we have to place the order as soon as possible. Chris Edwards made a motion to approve the aerial fireworks display from Pyro Productions, Inc. in the amount of $7,064.73 (seven thousand sixty-four and 73/100) to be paid from the park fund. David Box seconded the motion. All in favor and the motion carried. Chase said the fireworks display would be set up at the lake and be visible for spectators at the park. He wants to plan for food trucks, vendors and the concession stand to be open and make it an all-day public event.

Item #13-Pay Raises – Supervisor’s pay increases were not included when the employee pay
raises were given. Keith Wright’s pay rate increase was given when he was appointed interim golf course manager, so his salary does not need to be addressed at this time. Jared Hall’s current salary is $54,025.60 (fifty-four thousand twenty-five and 60/100) and requested an increase to $59,000.00 (fifty-nine thousand and no/100) a difference of $4,974.40 (four thousand nine hundred seventy-four and 40/100). Stacy Turner’s current salary is $48,000 (forty-eight thousand and no/100) and requested an increase to $53,000 (fifty-three thousand and no/100) a difference of $5,000 (five thousand and no/100). Jeremy Hicks’ current salary is $47,120.06 (forty-seven thousand one hundred twenty and 06/100) and requested an increase to $52,120.06 (fifty-two thousand one hundred twenty and 06/100) a difference of $5,000 (five thousand and no/100).

Adrean Booth’s current salary is $42,500 (forty-two thousand five hundred & no/100) and
requests an increase to $59,000 (fifty-nine thousand and no/100) a difference of $16,500 (sixteen thousand five hundred and no/100). Norman Holt made a motion to give a $5,000 salary increase to Jared Hall, Jeremy Hicks, Stacy Turner and Adrean Booth. George Sides seconded the motion.

Roll Call Vote: Chris Edwards-YES; George Sides-YES; Gary Thomas-YES; Robert Busby-NO;
Mayor Walker-YES; David Box-YES; Norman Holt-YES. YES=6 NO=1. The motion carried.

The topic of addressing all employees who have not received a pay raise this year was discussed.

George Sides, Jr. made a motion to give all employees who have not received a pay raise this
year an increase of $2 (two) per hour. Norman Holt seconded the motion.

Chris Edwards made a motion to pay a full-time firefighter $20 (twenty)/hour. No one seconded the motion. He left the council chambers at this time. The motion failed for lack of a second.

Norman Holt rescinded his second to the motion for the $2 (two)/hour increase.

George Sides, Jr. made a motion to adjourn. Robert Busby seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

July 25, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Fire Department Chaplain Roderick Harris. Mayor Hezikiah L. Walker, Jr. led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. David Box was absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the July 11, 2024 council meeting and July 18, 2024 work session were reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by Norman Holt. All in favor and the motion carried.

Item #6 – Old Business –Mayor Walker related we are still awaiting the video inspection of the road condition on Sharon Blvd and Railroad Avenue. There was a brief discussion regarding the purchase of the cardiac monitor and pay raises for the fire department. Mayor Walker related he is gathering more information on those topics, and they will be addressed at a later date.

Item #7 –Bill List-Gary Thomas made a motion to accept the bill list dated July 24, 2024. Randy Spears seconded the motion. All in favor and the motion carried.

David Box arrived at this time.

Item #8-Lake and Pavilion- The report and recommendations from Southeast Pond Management were reviewed. Due to the recommendations made by the pond management company, it was decided to revise Ordinance #9-2015-An Ordinance Setting the Creel Limits for Certain Species of Fish at Dora City Lake. Chris Edwards made a motion to modify the species limits as follows: Section 1. Creel Limits: bream 5 per day no length limit, bass 3 per day 10” and less, catfish 3 per day no length limit. Section 3. Hours of Operation. The hours of operation will be from 8 a.m. to dusk daily. Section 4. Penalties: Any person found to be in violation of any section of this ordinance shall be punished by a fine of Fifty Dollars ($50). Randy Spears seconded the motion.

Randy Spears made a motion to suspend the rules for immediate consideration of an Amendment to Ordinance #9-2015-An Ordinance Setting the Creel Limits for Certain Species of Fish at Dora City Lake. David Box seconded the motion. Roll Call Vote: Randy Spears-YES; Gary Thomas-Yes; Robert Busby-Yes; Mayor Walker-YES; David Box-YES; Norman Holt-YES; Chris Edwards-YES; George Sides-YES. YES=8. All in favor and the motion carried.

Chris Edwards made a motion to approve the revision of Ordinance #9-2015-An Ordinance Setting the Creel Limits for Certain Species of Fish at Dora City Lake. Robert Busby seconded the motion. Roll Call Vote: Gary Thomas-YES; Robert Busby-YES; Mayor Walker-YES; David Box-YES; Norman Holt-YES; Chris Edwards-YES; George Sides-YES; Randy Spears-YES. YES=8. All in favor and the motion carried.

Lake Security Camera System-The quote was reviewed from Carter Sound Solutions for a security camera estimate for the Lake Pavilion. The estimate was $3,997.02 (three thousand nine hundred ninety-seven and 02/100). Chris Edwards made a motion to table the purchase of a security system at this time. Randy Spears seconded the motion. All in favor and the item was tabled.

Lake Pavilion Parking Spaces-A quote from Coston General Contractors for two handicap parking spaces was received for $24,088 (twenty-four thousand eighty-eight dollars and no/100). A quote from Norris Paving and Excavating for four regular parking spaces and 2 ADA parking spaces was received for $20,425 (twenty thousand four hundred twenty-five and no/100). Norman Holt made a motion to accept the lowest bid from Norris Paving and Excavating for $20,425 (twenty thousand four hundred twenty-five and no/100). Randy Spears seconded the motion. All in favor and the motion carried.

Lake Pavilion Furniture-A quote from Tree Top Products was presented for two benches, three picnic tables, one wheelchair accessible picnic table, a double receptacle trash bin for a total of $9,696.04 (nine thousand six hundred ninety-six and 04/100). Randy Spears made a motion to purchase these items from Tree Top Products for $9,696.04 (nine thousand six hundred ninety-six and 04/100) and use the balance of the ARPA/Covid funds $4,898.25 (four thousand eight hundred ninety-eight and 25/100) towards this purchase. Norman Holt seconded the motion. All in favor and the motion carried.

Item #9-Brush Pickup-A report was reviewed detailing the amount of work orders received and the amount paid to Brian’s Tree Removal since this service began for the city. Mayor Walker and Jeremy Hicks met with Brian and discussed his original verbal agreement with the former Mayor Stephens. Brian related the agreement was three loads per month for $800 (eight hundred and no/100). Brian stated if he needed to pick up brush twice per month, there would be an additional $800 (eight hundred and no/100)/month charge. There was a discussion to consider purchasing a brush truck for the street department. There was no action taken on this item.

Item #10 – Resolution #5-2024-A Resolution to Define Benefits for Mayor and Council Members Regarding Horse Creek Golf Course-Randy Spears made a motion to approve Resolution #5-2024-To Define Benefits for Mayor and Council Members regarding Horse Creek Golf Course. This resolution shall be adopted today and will apply to the newly elected officials in November 2025 and will continue as a benefit for Mayor and Council until revised. This allows for one round of golf per day and the cart fee be the only fee paid. Norman Holt seconded the motion. All in favor and the motion passed.

Item #11—Resolution #6-2024-A Resolution to Define Benefits for Employees of the City of Dora and Dora Gas and Water Board Regarding Horse Creek Golf Course-Norman Holt made a motion to approve Resolution #6-2024-To Define Benefits for Employees of the City of Dora and Dora Gas and Water Board regarding Horse Creek Golf Course. This allows for one round of golf per day and the cart fee be the only fee paid. The employees will also receive a 50% (fifty) percent discount on cooked food items. David Box seconded the motion. All in favor and the motion carried.

Item #12- Ordinance #6-2024 – First Reading of Ordinance #6-2024-Annexation of Property of Tracy Smoot located at 108 Oakahalla Street. The petition for annexation signed by Tracy Smoot was also presented.

Item #13-Personnel Policy Addendum – Items from the personnel policy that needed to be revised, removed or added were presented. Chris Edwards made a motion to table the item. Robert Busby seconded the motion. The item was tabled.

Mayor Walker opened the floor for public comment. There were none made.

Item #15-Adjourn- Robert Busby made a motion to adjourn the meeting. Norman Holt seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

July 11, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Mayor Hezikiah L. Walker, Jr. Mayor Walker led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Neisa Gooch. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the June 27, 2024 council meeting were reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business –Bob Conrad from MidSouth Engineering and their attorney Charlie Beavers were present along with our attorney Jim Brakefield. They are here to answer any questions and move forward with their offer to purchase the property off River Road for their project. They related after their project is completed, they would deed the property back to the City of Dora.

Randy Spears made a motion to sell the one-acre property off River Road to Mid-South Engineering in the amount of $50,000 (fifty thousand and no/100 dollars) with the agreement that once their use of the property has ended, the property will be returned/deeded back to the City at no additional cost. Norman Holt seconded the motion. Roll Call Vote: Gary Thomas-YES; Norman Holt-YES; David Box-YES; Mayor Walker-YES; Randy Spears-YES; George Sides-NO; Chris Edwards-YES; Robert Busby-NO; YES=6; NO=2. The motion carried.

Randy Spears made a motion to give Jim Brakefield the authority to begin the title process for the property to be sold to MidSouth Engineering. Norman Holt seconded the motion. All in favor and the motion carried.

Mayor Walker related that Nelson Engineering is evaluating the road situation at the intersection of Sharon Boulevard and Railroad Avenue. Their recommendation is to have a company perform a video inspection of the pipelines in the area of the pothole. Randy Spears made a motion to authorize Nelson Engineering to contract a company to have the video inspection of the underground pipelines underneath the pothole at the intersection of Sharon Boulevard and Railroad Avenue to be conducted. David Box seconded the motion. The motion passed.

Randy Spears received a project summary from Nelson Engineering detailing all the current financial obligations the City of Dora will have to meet and explained this summary to the Mayor and Council. The City will be responsible for $1,193,550.00 (one million one hundred ninety-three thousand five hundred fifty and no/100) for Heritage Landing Sewer Extensions and we will also be responsible for $215,000.00 (two hundred fifteen thousand and no/100) which is our portion for the golf course pump station for a total of $1,408,550.00 (one million four hundred eight thousand five hundred fifty and no/100). This does not include our financial obligation to Drummond Company as outlined in the master development agreement nor does it include any obligations to Love’s.

Item #7 –Bill List-Norman Holt made a motion to accept the bill list dated July 10, 2024. George Sides seconded the motion. All in favor and the motion carried.

Item #8-Departmental Reports A-G-Randy Spears made a motion to approve the departmental reports A-G. Norman Holt seconded the motion. All in favor and the motion carried.

Item #9-Walker County Community Action Agency Donation- Randy Spears made a motion to donate $1,500 (one thousand five hundred and no/100) to Walker County Community Action Agency from the opioid litigation funds. Chris Edwards seconded the motion. All in favor and the motion passed.

Item #10 – Police Officer Cadet Pay– Randy Spears made a motion to pay a police cadet $16.50/hour (sixteen and 50/100) while he is in the police academy program. The pay rate will increase to $20/hour (twenty and no/100) upon completion of the program. There is now a three-year commitment from the officer to the city that we send to the program.

Mayor Walker related there will be a work session on Thursday, July 18, 2024, at 6 p.m.

Mayor Walker opened the floor for public comment. There were none made.

Item #11-Adjourn- Randy Spears made the motion to adjourn the meeting. Chris Edwards seconded the motion. All in favor and the meeting was adjourned.

Workshop Session Minutes of the
Council of the City of Dora, Alabama

June 25, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at
6:00 p.m. Present at the meeting was Mayor Hezikiah L. Walker, Jr., Gary Thomas, David Box,
George Sides, Jr., Chris Edwards and Robert Busby.

Topics discussed at the work session included pay raises for golf course employees,
police and street department.

The employee and council benefits for rounds of golf and food from the snack bar was
also discussed and a resolution will need to be prepared for approval.

The donation to the Walker County Community Action Agency was discussed along with
other possible items that can be purchased by the police and fire departments with the use
of opiod funds.

Chris Edwards six-year term on the utility board is ending on July 1 and would like to be
considered for reappointment.

A brief discussion was held regarding increasing the salary of the Mayor and Council for
the upcoming term.

Regular Session Minutes of the
Council of the City of Dora, Alabama

June 13, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Gary Thomas. Mayor Hezikiah L. Walker, Jr. led the Pledge of Allegiance.
The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, George Sides, Jr., Gary Thomas, Robert Busby and Mayor Walker. Chris Edwards and Randy Spears were absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the May 23, 2024 council meeting were
reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried. Chris Edwards and Randy Spears arrived at this time.

Item #6 – Old Business –The updated roofing quotes were reviewed from Elite Roofing and
Mustgrove Roofing to include city hall, civic center, fire station, two dugouts and two pavilion roofs. Randy Spears related he met with both companies to ensure each company were quoting the same work that needs performed. The quote from Elite Roofing is $89,400 (eighty-nine thousand four hundred and no/100). The quote from Mustgrove Roofing is $90,176 (ninety-thousand one hundred seventy-six and no/100). George Sides made a motion to approve the lowest bid submitted by Elite Roofing for $89,400 (eighty-nine thousand four hundred and no/100). The City will be responsible for the $1,000 (one thousand and no/100) deductible for this insurance claim due to storm damage. Gary Thomas seconded the motion. All in favor and the motion carried.

Mayor Walker stated that the final walk-thru inspection for the lake pavilion is scheduled for next week. He related that there are still some more issues to address including the parking spaces and tables/benches for the pavilion.

Item #7 –Bill List-Norman Holt made a motion to accept the bill list dated June 12, 2024. Randy Spears seconded the motion. All in favor and the motion carried.

Item #9-Departmental Reports A-G-George Sides made a motion to approve the departmental reports A-G. Robert Busby seconded the motion. All in favor and the motion carried.

Item #9-Capstone Health Back2School Sponsorship-Tegan Lockhart, Amber Elswick and
Christina Hood of Capstone Health related that Capstone Health will be hosing their 10 th annual Back2School Health Fair and Backpack Giveaway on Friday, July 26, 2024, from 9-11 a.m. at the Old Parrish High School. This event serves all of Walker County. Norman Holt made a motion to be a silver level sponsor for this event which is a $250 (two hundred fifty and no/100) donation. By being a silver sponsor, The City of Dora will be included in the Back2School event advertisement banners and promotions including our city logo, the City’s name will be listed on the event page, local media news features and highlights on social media and radio. Chris Edwards seconded the motion. All in favor and the motion passed.

Item #10 – Walker County Community Action Agency–Deidre Tatum, Executive Director of
the Walker County Community Action Agency related that they are a non-profit 501c
organization that provides services for low-income families in Walker County. They provided
approximately $2 Million Dollars for services to residents in Walker County last year including utility services, public transportation and continuing education. She estimates that there are at least two hundred residents within the City of Dora who receive services from their agency. They have purchased a building in Jasper, and they are in the process of renovating the building and adding a building for our youth program and are asking for financial support from all the municipalities in Walker County to complete this project. The total renovation estimate is approximately $500,000 (five hundred thousand and no/100). They have received approximately $125,000 (one hundred twenty-five thousand and no/100) towards their renovation. Randy Spears made a motion to table this item until more information can be obtained and further discussion by the council regarding a possible donation amount. David Box second the motion.

All in favor and the item was tabled.

Item #11- Ordinance #5-2024-Annexation of Property of Hosey Smoot, Jr. into the City
Limits of Dora—First Reading of Ordinance #5-2024-Annexation of Property of Hosey Smoot,

Jr. located at 154 Oakahalla Street. The petition for annexation signed by Hosey Smoot was also presented.

Item #12-East Walker Wrecker Service Rotation- Renee Shoemaker, a representative of East
Walker Wrecker Service would like to be included on rotation by the Dora Police Department
for wrecker services. She relates they are on call 24/7, state approved, have provided the
necessary certificate of insurance, have a business license in the City of Dora and their
employees have background checks performed. Chief Hall related our current wrecker rotation includes Wise Towing and Sumiton Wrecker Service. He relates in our police department policies and procedures there is no limit to how many wrecker services can be in the rotation and there is no requirement that the wrecker service has a lot within the city limits. Norman Holt made a motion to add East Walker Wrecker Service to the Dora Police Department’s wrecker service rotation. Randy Spears seconded the motion. All in favor and the motion carried.

Item #13- Council Pay-Upcoming Term – A spreadsheet was provided with a survey of cities
with a similar population as Dora with their current Mayor and Council Salary. A resolution to change the salaries of the Mayor and Council members for the upcoming term must be discussed and approved at least six months prior to the next election which will be November 2025. Chris Edwards made a motion to table this item until a later date. Norman Holt seconded the motion.

All in favor and the item was tabled.

Item #14-Golf Course-Clubhouse Manager –Mayor Walker related of the seventeen applicants for the golf course manager, only four applicants had golf course managerial experience. The possibility of seeking an assistant to the golf course manager while we are still seeking a general golf course manager was discussed. The rate of pay for employees and the ability to increase the pay rate based on increased responsibilities of each individual employee was discussed.

Mayor Walker opened the floor for public comment. There were none made.

Mayor Walker related there will be a work session on Tuesday, June 25, 2024, at 6 p.m.

Item #19-Adjourn- Randy Spears made the motion to adjourn the meeting. Chris Edwards
seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

May 23, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by a Fire Department Chaplain, Mr. Rod Harris. Mayor Hezikiah L. Walker,
Jr. led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were Norman Holt, Chris Edwards, George Sides, Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. David Box was absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the May 9, 2024, regular meeting minutes
and the work session of May 16, 2024 were reviewed. A motion was made by George Sides to
accept the minutes as written. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #6 – Old Business –Mayor Walker updated the council on the information provided by at the work session by Regina Myers of Walker County EMA regarding our storm shelter. Randy Spears related he has scheduled a meeting with the roof contractors to make sure their quotes are comparing the same scope of work and specifications and to include the pavilions and dugout roofs.

Item #7— Bill List – A motion was made by Norman Holt to approve the bill lists dated May 22, 2024. Motion was seconded by Robert Busby. All in favor and the motion carried.

Item #8 –Resolution #3-2024–Chris Edwards made a motion to approve Resolution #3-2024-Resolution Approving the City of Dora’s Participation in the State of Alabama’s Back To School Sales Tax Holiday. Gary Thomas seconded the motion. All in favor and the motion passed.

Item #9 – Resolution #4-2024-Chris Edwards made a motion to approve Resolution #4-2024- Resolution to apply for a CDBG and ARC Grant to implement a sewer improvement project to support a new business at Heritage Landing. Norman Holt seconded the motion. All in favor and the motion passed.

Item #10-Magistrate Fall Conference– Gary Thomas made a motion to approve the Magistrate, Merinda Pugh to attend the Alabama Municipal Court Clerks/Magistrate Association Conference in Orange Beach September 24-27, 2024 in the amount of $1,360 (one thousand three hundred sixty and no/100). This total includes the conference registration and hotel reservation. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #11-City Clerk Winter Conference- Randy Spears made a motion to approve the City
Clerk, Stacy Turner to attend the Municipal Clerk Winter Conference November 19-21, 2024 in
Orange Beach for a total of $578.20 (five hundred seventy-eight and 20/100). This includes
conference registration and hotel reservation. Norman Holt seconded the motion. All in favor
and the motion carried.

Item #12-Police Chief Summer Conference- Randy Spears made a motion to approve the
Police Chief, Jared Hall to attend the 2024 AACOP Summer Conference July 28-August 1, 2024
in Orange Beach for a total of $1860.96 (one thousand eight hundred sixty and 96/100). This
includes conference registration and hotel reservation. Norman Holt seconded the motion. All in favor and the motion passed.

Item #13-Police Department-Surplus AED’s- Chief Hall discussed the three AED’s that the
police department had received years ago through the 1033 Program that are no longer useable.

The company no longer services those devices and parts have not been made for the devices for over three years. Randy Spears made a motion to surplus these three police department AED’s.

Chris Edwards seconded the motion. All in favor and the motion carried.

Item #14-Park Lighting Evaluation Report and Quote- The electrical report from Marathon
Electrical Contractors was reviewed. The quotes from Marathon Electrical Contractors for the tennis courts, small ball field, medium ball field and large ball fields were all reviewed. Chase Gant related that there is a one-year warranty on the labor done on the project and the lighting manufacturer will provide a ten-year warranty on the lighting. Chase related that due to the cost of this project, he would like to consider managing the project in phases. He would like to start with the small and medium ball fields since the lights on those fields are in the greatest need of replacement. The total cost of the medium field which removes the old lights and installation of sixteen new LED lights and including the directional bore is $69,500 (sixty-nine thousand five hundred and no/100). The total cost of the small field which will remove old lights and install thirteen new LED lights and including the directional bore is $79,100 (seventy-nine thousand one hundred and no/100). The cost to remove the old lights at the tennis courts and install fourteen new LED lights is $27,000 (twenty-seven thousand and no/100). The cost of the large baseball field first base side is $41,100 (forty-one thousand one hundred and no/100) to remove old lights and install twenty new LED lights and the third base side of the large baseball field is $41,100 (forty-one thousand one hundred and no/100) to remove old lights and install twenty new LED lights for a total of $82,200 (eighty-two thousand two hundred and no/100). The entire
project cost for all the lighting would cost $257,800 (two hundred fifty-seven thousand eight hundred and no/100). Also discussed was the possibility of applying for grants to help fund this project. Chris Edwards made a motion to table the item until we have another contractor provide an estimate and we also try to locate some grant opportunities. Randy Spears seconded the motion. All in favor and the motion passed.

George Sides, Jr. had to leave at this time at 6:43 p.m.

Mayor Walker related another work session would be scheduled soon. At this time, Mayor
Walker opened the floor for public comment. A new resident to the community inquired about the Heritage Landing project, its location and what stores would be within the development. The new manager from East Walker Wrecker Service related their company has a lot on Creel Street in the City Limits of Dora and would like to apply to be on our rotation for the police department.

Item #17-Adjourn-Gary Thomas made the motion to adjourn the meeting. Norman Holt
seconded the motion. All in favor and meeting was adjourned.

Workshop Session Minutes of the
Council of the City of Dora, Alabama

May 16, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at
6:00 p.m.

Present at the meeting was Mayor Hezikiah L. Walker, Jr., Gary Thomas, David Box,
George Sides, Jr. and Robert Busby. Regina Myers of the Walker County EMA discussed that FEMA approved and obligated funds for our storm shelter. She related she will handle the project management of the project. The City will be responsible for a twenty-five percent cost match. The City will be responsible for taking down fencing in the area, utility hook-up and the 20×100 feet dirt pad.

Stacy Turner, City Clerk related she had spoken with Jim Brakefield, City Attorney and
an attorney at the AL League of Municipalities and the total cost of the roof replacement
is under $100,000 (one hundred thousand and no/100) therefore public bid does not apply
for this project. A discussion was held about replacing the roofs on the pavilions and
dugouts.

Also discussed was creating a position for a pro-shop manager at the golf course and
what the duties and salary of this individual might be. The resolution needed to allow
council and employees to play golf for free at the golf course and to receive a discount on
cooked food items from the snack bar was discussed.

Regular Session Minutes of the
Council of the City of Dora, Alabama

May 9, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by a Dora Fire Department Chaplain, Mr. Rod Harris. Mayor Hezikiah L.
Walker, Jr. led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, George Sides, Jr., Chris Edwards, Gary Thomas, Robert Busby and Mayor Walker. Randy Spears arrived later. A quorum was in attendance.

At this time, Mayor Walker recognized former Mayor Randy Stephens and former Councilman Clyde Nix and allowed opening remarks from them.

Item #5—Approval of the Minutes – The minutes of the April 25, 2024 regular meeting
minutes were reviewed. A motion was made by Norman Holt to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried.

Item #6 – Old Business –Mayor Walker updated the council on various topics. The first
economic development strategic planning committee will meet on Tuesday, May 14, 2024 at 6 p.m. The Heritage Landing committee meeting is scheduled for Wednesday, May 15, 2024 at 1:30 p.m. We are gathering more details about the roof repairs. The mobile internet hot spot has been purchased for the backup internet for the golf course. The inspection by Marathon Electric for the ballpark lighting has been performed and we are awaiting the report.

Item #7— Bill List – A motion was made by Norman Holt to approve the bill lists dated May 8, Motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #8 –Departmental Reports A-G- George Sides made a motion to approve the
departmental reports A-G. Robert Busby seconded the motion. All in favor and the motion
carried.

Item #9-5K Fundraiser Children’s Miracle Network-Angela Kyzer, the Sumiton Wal-Mart
Vision Center Manager relates that yearly their store participates in a yearly fundraiser where all the profits made benefit Children’s Hospital of Birmingham. This year, she is asking for permission to use the walking trail and host a 3K walk/run with a $20 (twenty) entry fee and would also like to have a food truck in the parking area near the walking trail. This event is scheduled for Saturday, June 29, 2024 with registration at 9:00 (nine) a.m. George Sides, Jr. made a motion to approve the use of the walking trail and to allow a food truck at the event for the 3K Fundraiser to benefit Children’s Hospital on June 29, 2024. David Box seconded the motion. All in favor and the motion carried.

Item #10 – East Walker Chamber of Commerce Annual Banquet–The annual banquet for the
East Walker Chamber of Commerce is scheduled for May 21, 2024 at Bevill State at 6:00 (six)
p.m. with Senator Greg Reed as their keynote speaker. Norman Holt made a motion to purchase a table to seat six for the banquet for the City of Dora to attend in the amount of $225 (two hundred twenty-five and no/100). Gary Thomas seconded the motion. All in favor and the motion carried.

Item #11- Fire Department Surplus AED’s-Chief Booth related there are three AED’s at the
fire department which have been out of service since 2017. They are monophasic AED’s which don’t meet the current standard of care. There is no other use for these devices. She would like these items to be declared surplus property since they are no longer serviceable. She relates she would attempt to try to sell them on gov deals but it is unlikely anyone would be interested in these items and may need to be disposed of properly. David Box made a motion to surplus the three AED’s. Norman Holt seconded the motion. All in favor and the motion carried.

Item #12-Golf Course Spreader- Interim Golf Course Manager Keith Wright related the
spreader at the golf course is over twenty years old and is out of service. This equipment is used for spreading fertilizer, distributing sand and when the spreader is detached from the top of the truck bed it can be used to help haul materials around the golf course. Norman Holt made a motion to purchase the off-lease John Deere ProGator cart with 1,400 (one thousand four hundred and no/100) hours for $22,500 (twenty-two thousand five hundred and no/100) and to also purchase the new Dakota Truck Mount topdresser for the ProGator for $18,241 (eighteen thousand two hundred forty-one and no/100). David Box seconded the motion. All in favor and the motion carried.

Item #13- Golf Course Digital Signage – Gary Thomas made a motion to purchase three
commercial fifty-five inch monitors at a cost of $1,834 (one thousand eight hundred thirty-four and no/100) to be used as digital signs at the golf course and also to approve the quote the remaining accessories and installation of the equipment by Carter Sound Solutions at a cost of $2,323.13 (two thousand three hundred twenty-three and 13/100) for a total cost of $4,157.13 (four thousand one hundred fifty-seven and 13/100). David Box seconded the motion. All in favor and the motion carried.

At this time, Mayor Walker related that a work session is scheduled for May 16, 2024 at 6 p.m.

Our auditor, Charles Wilson, will be invited to come discuss our audit with us. Also, this week we received notification from Walker County EMA that the federal funds have been obligated for our storm shelter. Regina Myers will also be invited to come to speak to us at the work session and discuss the process.

Randy Spears arrived at this time.

Norman Holt said he would like to have a resolution or ordinance written regarding the policy that employees and council are allowed to play golf at the golf course for only the cart fee. It was decided that this topic and its details would be written out and then brought before the City Council for approval after speaking with the AL Ethics Commission and determining if this would be a part of the council’s salary package for the next term.
Mayor Walker opened the floor for public comment. Arthur Lee Taylor and Randy Stephens also discussed the potential ethics violation of playing golf for free as an elected official and the steps that would need to be taken for the next term to be allowed to play golf for free. Discounted food purchases for elected officials at the golf course will also be discussed.

Item #14-Adjourn- Gary Thomas made the motion to adjourn the meeting. David Box seconded the motion. All in favor and meeting was adjourned.