Workshop Session Minutes of the
Council of the City of Dora, Alabama

June 25, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at
6:00 p.m. Present at the meeting was Mayor Hezikiah L. Walker, Jr., Gary Thomas, David Box,
George Sides, Jr., Chris Edwards and Robert Busby.

Topics discussed at the work session included pay raises for golf course employees,
police and street department.

The employee and council benefits for rounds of golf and food from the snack bar was
also discussed and a resolution will need to be prepared for approval.

The donation to the Walker County Community Action Agency was discussed along with
other possible items that can be purchased by the police and fire departments with the use
of opiod funds.

Chris Edwards six-year term on the utility board is ending on July 1 and would like to be
considered for reappointment.

A brief discussion was held regarding increasing the salary of the Mayor and Council for
the upcoming term.

Regular Session Minutes of the
Council of the City of Dora, Alabama

June 13, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Gary Thomas. Mayor Hezikiah L. Walker, Jr. led the Pledge of Allegiance.
The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, George Sides, Jr., Gary Thomas, Robert Busby and Mayor Walker. Chris Edwards and Randy Spears were absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the May 23, 2024 council meeting were
reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried. Chris Edwards and Randy Spears arrived at this time.

Item #6 – Old Business –The updated roofing quotes were reviewed from Elite Roofing and
Mustgrove Roofing to include city hall, civic center, fire station, two dugouts and two pavilion roofs. Randy Spears related he met with both companies to ensure each company were quoting the same work that needs performed. The quote from Elite Roofing is $89,400 (eighty-nine thousand four hundred and no/100). The quote from Mustgrove Roofing is $90,176 (ninety-thousand one hundred seventy-six and no/100). George Sides made a motion to approve the lowest bid submitted by Elite Roofing for $89,400 (eighty-nine thousand four hundred and no/100). The City will be responsible for the $1,000 (one thousand and no/100) deductible for this insurance claim due to storm damage. Gary Thomas seconded the motion. All in favor and the motion carried.

Mayor Walker stated that the final walk-thru inspection for the lake pavilion is scheduled for next week. He related that there are still some more issues to address including the parking spaces and tables/benches for the pavilion.

Item #7 –Bill List-Norman Holt made a motion to accept the bill list dated June 12, 2024. Randy Spears seconded the motion. All in favor and the motion carried.

Item #9-Departmental Reports A-G-George Sides made a motion to approve the departmental reports A-G. Robert Busby seconded the motion. All in favor and the motion carried.

Item #9-Capstone Health Back2School Sponsorship-Tegan Lockhart, Amber Elswick and
Christina Hood of Capstone Health related that Capstone Health will be hosing their 10 th annual Back2School Health Fair and Backpack Giveaway on Friday, July 26, 2024, from 9-11 a.m. at the Old Parrish High School. This event serves all of Walker County. Norman Holt made a motion to be a silver level sponsor for this event which is a $250 (two hundred fifty and no/100) donation. By being a silver sponsor, The City of Dora will be included in the Back2School event advertisement banners and promotions including our city logo, the City’s name will be listed on the event page, local media news features and highlights on social media and radio. Chris Edwards seconded the motion. All in favor and the motion passed.

Item #10 – Walker County Community Action Agency–Deidre Tatum, Executive Director of
the Walker County Community Action Agency related that they are a non-profit 501c
organization that provides services for low-income families in Walker County. They provided
approximately $2 Million Dollars for services to residents in Walker County last year including utility services, public transportation and continuing education. She estimates that there are at least two hundred residents within the City of Dora who receive services from their agency. They have purchased a building in Jasper, and they are in the process of renovating the building and adding a building for our youth program and are asking for financial support from all the municipalities in Walker County to complete this project. The total renovation estimate is approximately $500,000 (five hundred thousand and no/100). They have received approximately $125,000 (one hundred twenty-five thousand and no/100) towards their renovation. Randy Spears made a motion to table this item until more information can be obtained and further discussion by the council regarding a possible donation amount. David Box second the motion.

All in favor and the item was tabled.

Item #11- Ordinance #5-2024-Annexation of Property of Hosey Smoot, Jr. into the City
Limits of Dora—First Reading of Ordinance #5-2024-Annexation of Property of Hosey Smoot,

Jr. located at 154 Oakahalla Street. The petition for annexation signed by Hosey Smoot was also presented.

Item #12-East Walker Wrecker Service Rotation- Renee Shoemaker, a representative of East
Walker Wrecker Service would like to be included on rotation by the Dora Police Department
for wrecker services. She relates they are on call 24/7, state approved, have provided the
necessary certificate of insurance, have a business license in the City of Dora and their
employees have background checks performed. Chief Hall related our current wrecker rotation includes Wise Towing and Sumiton Wrecker Service. He relates in our police department policies and procedures there is no limit to how many wrecker services can be in the rotation and there is no requirement that the wrecker service has a lot within the city limits. Norman Holt made a motion to add East Walker Wrecker Service to the Dora Police Department’s wrecker service rotation. Randy Spears seconded the motion. All in favor and the motion carried.

Item #13- Council Pay-Upcoming Term – A spreadsheet was provided with a survey of cities
with a similar population as Dora with their current Mayor and Council Salary. A resolution to change the salaries of the Mayor and Council members for the upcoming term must be discussed and approved at least six months prior to the next election which will be November 2025. Chris Edwards made a motion to table this item until a later date. Norman Holt seconded the motion.

All in favor and the item was tabled.

Item #14-Golf Course-Clubhouse Manager –Mayor Walker related of the seventeen applicants for the golf course manager, only four applicants had golf course managerial experience. The possibility of seeking an assistant to the golf course manager while we are still seeking a general golf course manager was discussed. The rate of pay for employees and the ability to increase the pay rate based on increased responsibilities of each individual employee was discussed.

Mayor Walker opened the floor for public comment. There were none made.

Mayor Walker related there will be a work session on Tuesday, June 25, 2024, at 6 p.m.

Item #19-Adjourn- Randy Spears made the motion to adjourn the meeting. Chris Edwards
seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

May 23, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by a Fire Department Chaplain, Mr. Rod Harris. Mayor Hezikiah L. Walker,
Jr. led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were Norman Holt, Chris Edwards, George Sides, Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. David Box was absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the May 9, 2024, regular meeting minutes
and the work session of May 16, 2024 were reviewed. A motion was made by George Sides to
accept the minutes as written. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #6 – Old Business –Mayor Walker updated the council on the information provided by at the work session by Regina Myers of Walker County EMA regarding our storm shelter. Randy Spears related he has scheduled a meeting with the roof contractors to make sure their quotes are comparing the same scope of work and specifications and to include the pavilions and dugout roofs.

Item #7— Bill List – A motion was made by Norman Holt to approve the bill lists dated May 22, 2024. Motion was seconded by Robert Busby. All in favor and the motion carried.

Item #8 –Resolution #3-2024–Chris Edwards made a motion to approve Resolution #3-2024-Resolution Approving the City of Dora’s Participation in the State of Alabama’s Back To School Sales Tax Holiday. Gary Thomas seconded the motion. All in favor and the motion passed.

Item #9 – Resolution #4-2024-Chris Edwards made a motion to approve Resolution #4-2024- Resolution to apply for a CDBG and ARC Grant to implement a sewer improvement project to support a new business at Heritage Landing. Norman Holt seconded the motion. All in favor and the motion passed.

Item #10-Magistrate Fall Conference– Gary Thomas made a motion to approve the Magistrate, Merinda Pugh to attend the Alabama Municipal Court Clerks/Magistrate Association Conference in Orange Beach September 24-27, 2024 in the amount of $1,360 (one thousand three hundred sixty and no/100). This total includes the conference registration and hotel reservation. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #11-City Clerk Winter Conference- Randy Spears made a motion to approve the City
Clerk, Stacy Turner to attend the Municipal Clerk Winter Conference November 19-21, 2024 in
Orange Beach for a total of $578.20 (five hundred seventy-eight and 20/100). This includes
conference registration and hotel reservation. Norman Holt seconded the motion. All in favor
and the motion carried.

Item #12-Police Chief Summer Conference- Randy Spears made a motion to approve the
Police Chief, Jared Hall to attend the 2024 AACOP Summer Conference July 28-August 1, 2024
in Orange Beach for a total of $1860.96 (one thousand eight hundred sixty and 96/100). This
includes conference registration and hotel reservation. Norman Holt seconded the motion. All in favor and the motion passed.

Item #13-Police Department-Surplus AED’s- Chief Hall discussed the three AED’s that the
police department had received years ago through the 1033 Program that are no longer useable.

The company no longer services those devices and parts have not been made for the devices for over three years. Randy Spears made a motion to surplus these three police department AED’s.

Chris Edwards seconded the motion. All in favor and the motion carried.

Item #14-Park Lighting Evaluation Report and Quote- The electrical report from Marathon
Electrical Contractors was reviewed. The quotes from Marathon Electrical Contractors for the tennis courts, small ball field, medium ball field and large ball fields were all reviewed. Chase Gant related that there is a one-year warranty on the labor done on the project and the lighting manufacturer will provide a ten-year warranty on the lighting. Chase related that due to the cost of this project, he would like to consider managing the project in phases. He would like to start with the small and medium ball fields since the lights on those fields are in the greatest need of replacement. The total cost of the medium field which removes the old lights and installation of sixteen new LED lights and including the directional bore is $69,500 (sixty-nine thousand five hundred and no/100). The total cost of the small field which will remove old lights and install thirteen new LED lights and including the directional bore is $79,100 (seventy-nine thousand one hundred and no/100). The cost to remove the old lights at the tennis courts and install fourteen new LED lights is $27,000 (twenty-seven thousand and no/100). The cost of the large baseball field first base side is $41,100 (forty-one thousand one hundred and no/100) to remove old lights and install twenty new LED lights and the third base side of the large baseball field is $41,100 (forty-one thousand one hundred and no/100) to remove old lights and install twenty new LED lights for a total of $82,200 (eighty-two thousand two hundred and no/100). The entire
project cost for all the lighting would cost $257,800 (two hundred fifty-seven thousand eight hundred and no/100). Also discussed was the possibility of applying for grants to help fund this project. Chris Edwards made a motion to table the item until we have another contractor provide an estimate and we also try to locate some grant opportunities. Randy Spears seconded the motion. All in favor and the motion passed.

George Sides, Jr. had to leave at this time at 6:43 p.m.

Mayor Walker related another work session would be scheduled soon. At this time, Mayor
Walker opened the floor for public comment. A new resident to the community inquired about the Heritage Landing project, its location and what stores would be within the development. The new manager from East Walker Wrecker Service related their company has a lot on Creel Street in the City Limits of Dora and would like to apply to be on our rotation for the police department.

Item #17-Adjourn-Gary Thomas made the motion to adjourn the meeting. Norman Holt
seconded the motion. All in favor and meeting was adjourned.

Workshop Session Minutes of the
Council of the City of Dora, Alabama

May 16, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at
6:00 p.m.

Present at the meeting was Mayor Hezikiah L. Walker, Jr., Gary Thomas, David Box,
George Sides, Jr. and Robert Busby. Regina Myers of the Walker County EMA discussed that FEMA approved and obligated funds for our storm shelter. She related she will handle the project management of the project. The City will be responsible for a twenty-five percent cost match. The City will be responsible for taking down fencing in the area, utility hook-up and the 20×100 feet dirt pad.

Stacy Turner, City Clerk related she had spoken with Jim Brakefield, City Attorney and
an attorney at the AL League of Municipalities and the total cost of the roof replacement
is under $100,000 (one hundred thousand and no/100) therefore public bid does not apply
for this project. A discussion was held about replacing the roofs on the pavilions and
dugouts.

Also discussed was creating a position for a pro-shop manager at the golf course and
what the duties and salary of this individual might be. The resolution needed to allow
council and employees to play golf for free at the golf course and to receive a discount on
cooked food items from the snack bar was discussed.

Regular Session Minutes of the
Council of the City of Dora, Alabama

May 9, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by a Dora Fire Department Chaplain, Mr. Rod Harris. Mayor Hezikiah L.
Walker, Jr. led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, George Sides, Jr., Chris Edwards, Gary Thomas, Robert Busby and Mayor Walker. Randy Spears arrived later. A quorum was in attendance.

At this time, Mayor Walker recognized former Mayor Randy Stephens and former Councilman Clyde Nix and allowed opening remarks from them.

Item #5—Approval of the Minutes – The minutes of the April 25, 2024 regular meeting
minutes were reviewed. A motion was made by Norman Holt to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried.

Item #6 – Old Business –Mayor Walker updated the council on various topics. The first
economic development strategic planning committee will meet on Tuesday, May 14, 2024 at 6 p.m. The Heritage Landing committee meeting is scheduled for Wednesday, May 15, 2024 at 1:30 p.m. We are gathering more details about the roof repairs. The mobile internet hot spot has been purchased for the backup internet for the golf course. The inspection by Marathon Electric for the ballpark lighting has been performed and we are awaiting the report.

Item #7— Bill List – A motion was made by Norman Holt to approve the bill lists dated May 8, Motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #8 –Departmental Reports A-G- George Sides made a motion to approve the
departmental reports A-G. Robert Busby seconded the motion. All in favor and the motion
carried.

Item #9-5K Fundraiser Children’s Miracle Network-Angela Kyzer, the Sumiton Wal-Mart
Vision Center Manager relates that yearly their store participates in a yearly fundraiser where all the profits made benefit Children’s Hospital of Birmingham. This year, she is asking for permission to use the walking trail and host a 3K walk/run with a $20 (twenty) entry fee and would also like to have a food truck in the parking area near the walking trail. This event is scheduled for Saturday, June 29, 2024 with registration at 9:00 (nine) a.m. George Sides, Jr. made a motion to approve the use of the walking trail and to allow a food truck at the event for the 3K Fundraiser to benefit Children’s Hospital on June 29, 2024. David Box seconded the motion. All in favor and the motion carried.

Item #10 – East Walker Chamber of Commerce Annual Banquet–The annual banquet for the
East Walker Chamber of Commerce is scheduled for May 21, 2024 at Bevill State at 6:00 (six)
p.m. with Senator Greg Reed as their keynote speaker. Norman Holt made a motion to purchase a table to seat six for the banquet for the City of Dora to attend in the amount of $225 (two hundred twenty-five and no/100). Gary Thomas seconded the motion. All in favor and the motion carried.

Item #11- Fire Department Surplus AED’s-Chief Booth related there are three AED’s at the
fire department which have been out of service since 2017. They are monophasic AED’s which don’t meet the current standard of care. There is no other use for these devices. She would like these items to be declared surplus property since they are no longer serviceable. She relates she would attempt to try to sell them on gov deals but it is unlikely anyone would be interested in these items and may need to be disposed of properly. David Box made a motion to surplus the three AED’s. Norman Holt seconded the motion. All in favor and the motion carried.

Item #12-Golf Course Spreader- Interim Golf Course Manager Keith Wright related the
spreader at the golf course is over twenty years old and is out of service. This equipment is used for spreading fertilizer, distributing sand and when the spreader is detached from the top of the truck bed it can be used to help haul materials around the golf course. Norman Holt made a motion to purchase the off-lease John Deere ProGator cart with 1,400 (one thousand four hundred and no/100) hours for $22,500 (twenty-two thousand five hundred and no/100) and to also purchase the new Dakota Truck Mount topdresser for the ProGator for $18,241 (eighteen thousand two hundred forty-one and no/100). David Box seconded the motion. All in favor and the motion carried.

Item #13- Golf Course Digital Signage – Gary Thomas made a motion to purchase three
commercial fifty-five inch monitors at a cost of $1,834 (one thousand eight hundred thirty-four and no/100) to be used as digital signs at the golf course and also to approve the quote the remaining accessories and installation of the equipment by Carter Sound Solutions at a cost of $2,323.13 (two thousand three hundred twenty-three and 13/100) for a total cost of $4,157.13 (four thousand one hundred fifty-seven and 13/100). David Box seconded the motion. All in favor and the motion carried.

At this time, Mayor Walker related that a work session is scheduled for May 16, 2024 at 6 p.m.

Our auditor, Charles Wilson, will be invited to come discuss our audit with us. Also, this week we received notification from Walker County EMA that the federal funds have been obligated for our storm shelter. Regina Myers will also be invited to come to speak to us at the work session and discuss the process.

Randy Spears arrived at this time.

Norman Holt said he would like to have a resolution or ordinance written regarding the policy that employees and council are allowed to play golf at the golf course for only the cart fee. It was decided that this topic and its details would be written out and then brought before the City Council for approval after speaking with the AL Ethics Commission and determining if this would be a part of the council’s salary package for the next term.
Mayor Walker opened the floor for public comment. Arthur Lee Taylor and Randy Stephens also discussed the potential ethics violation of playing golf for free as an elected official and the steps that would need to be taken for the next term to be allowed to play golf for free. Discounted food purchases for elected officials at the golf course will also be discussed.

Item #14-Adjourn- Gary Thomas made the motion to adjourn the meeting. David Box seconded the motion. All in favor and meeting was adjourned.

Workshop Session Minutes of the
Council of the City of Dora, Alabama

March 7, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at
6:00 p.m.

Present at the meeting were Mayor Hezikiah Walker, George Sides, Jr., Norman Holt,
Gary Thomas. Robert Busby arrived at approximately 7 p.m.

The purpose of the meeting was to discuss the status of Horse Creek Golf Course
including a new software package, finalizing the details of the written K-9 policy, the
Flock camera system for police department and further discussion regarding the weather
policy in the event of road closures.

Workshop Session Minutes of the
Council of the City of Dora, Alabama

April 18, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at
6:00 p.m.

Present at the meeting was Mayor Hezikiah L. Walker, Jr., David Box, George Sides, Jr.,
Randy Spears, Gary Thomas and Robert Busby.

Items discussed at the meeting were as follows:

Mayor Walker and George Sides went to Montgomery on April 10, 2024 and met with
Director Boswell of ADECA. The City of Dora was awarded a $1 Million Dollar non-
matching grant from CDBG and ARC. We were advised to wait one month before
applying for the grant due to another potential tenant coming to Heritage Landing, which
would increase the jobs, which in turn would increase the grant amount we could
potentially receive.

The potential handicap parking area at the lake pavilion project was discussed.
Horse Creek Golf Course: Updates given on new software installation, status of cashless
system, membership contracts, manager applicants, handicap flags on the golf course and
the role of marshals were all discussed. Keith Wright discussed some of the major
maintenance items that need to be addressed including deck repairs, 132 total trees need
to be removed from Hole 3, 4, 5, 10, 12 for a total cost of $50,800; this project will need
to be done in phases. The golf course has never replaced the water coolers and will need
six water coolers. The price range is anywhere from $800-$1,600 per unit.

Mayor Walker discussed the budget that he had all the department supervisors to submit
and asked that they submit a different budget with only essential items the department
needs to operate. It was discussed that with the demands of funding the Heritage Landing
project on the City’s budget that the topic of pay raises for all employees may need to be
addressed at a later date. Chief Hall discussed that it is pressing to raise the pay for the
police officers and dispatchers to compete with neighboring departments. Fire Chief
Booth discussed the lack of volunteers responding to calls and the need for hiring three
potential employees to cover 24-hour shifts at the fire department.

Workshop Session Minutes of the
Council of the City of Dora, Alabama

March 21, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at
6:00 p.m.

Present at the meeting were Mayor Hezikiah L. Walker, Jr., David Box, George Sides,
Jr., Randy Spears and Robert Busby.

The purpose of the meeting was to discuss the weather policy in the event of road
closures, PTO/banked time benefits in the event of death while employed, the City’s
PTO/Banked sick time policy in general, the City’s current portion of family health
insurance coverage, the introduction of a pay scale for employees.

Regular Session Minutes of the
Council of the City of Dora, Alabama

March 14, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Hezikiah L. Walker, Jr. The Pledge of Allegiance was led by Mayor
Walker.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the February 15, 2024 work session,
February 22, 2024 regular meeting minutes and March 7, 2024 work session minutes were
reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by Norman Holt. All in favor and the motion carried.

Item #6 – Old Business –Mayor Walker related the construction of the lake pavilion began this week. The Heritage Landing Planning Committee has been filled with Chris Edwards, George Sides, Jr. and Randy Spears. Mayor Walker related the work session on March 7, 2024 was very productive and announced a work session for March 21, 2024 at 6 p.m.

Item #7— Bill List – A motion was made by Norman Holt to approve the bill lists dated
February 14, 2024. Motion was seconded by David Box. All in favor and the motion carried.

Item #8 – Departmental Reports – A motion was made by George Sides, Jr. to approve
February 2024 Department Reports A-H. Motion was seconded by Robert Busby. All in favor
and the motion carried.

Item #9 –Fire Department-Card Access System–Chief Booth presented a quote from Carter
Sound Solutions, LLC for a one door cloud-based access control system for $2,392.80 (two
thousand three hundred ninety-two and 80/100). This system will allow for the front door to be opened using a key fob. The software allows for records of who is coming and going, status of the door and ability to adjust schedules/access of individuals needing access to the fire department. Chief Booth wanted the quote to include two doors. The item was postponed until Chief Hall stepped outside to call Brandon Carter. Brandon related the cost to add an additional door access would cost $1,500 (one thousand five hundred and no/100). George Sides made a motion to purchase the access control system for $2,392.80 (two thousand three hundred ninety- two and 80/100) and to have the side door re-keyed and to not distribute keys for that door.

There is also a $120 (one hundred twenty and no/100) yearly subscription cost for the system to be cloud based. David Box seconded the motion. All in favor and the motion passed.

Item #10 – Personnel Policy-PTO/Banked Time Benefits Upon Death – Norman Holt made a
motion to pay the PTO balance and fifty percent of banked time to Don Cummings. Due to his unexpected illness and subsequent death, he was unable to officially submit his resignation letter.

Gary Thomas seconded the motion. All in favor and the motion passed. We will address the
terminology of the personnel policy at a later date as it relates to an employees’ benefits at death while employed.

Item #11-Golf Course-Software Package – The current software program used at the golf
course is outdated and needs to be replaced. The software package from Club Prophet was
reviewed at the work session on March 7, 2024 and was discussed again tonight. Norman Holt made a motion to approve the software service and support package for the golf course from Club Prophet for $465 (four hundred sixty-five and no/100) per month for a two-year contract and to also approve the hardware purchase required for $5,715 (five thousand seven hundred fifteen and no/100). Chris Edwards seconded the motion. All in favor and the motion carried.

Item #12-Golf Course-Part Time/Seasonal Employee Pay Rate- Keith Wright, Acting Golf
Course Manager related that the part time employees rate of pay is currently $9 (nine) per hour and would like the part time employee pay rate be increased. Chris Edwards made a motion to table this item until more detailed information is obtained. Robert Busby seconded the motion. All in favor and the motion was tabled.

Item #13-Park-Concession stand employee pay proposal- A proposal was submitted by Chase Gant to compensate three employees to work the concession stand during baseball games. The required duties of these employees were also discussed. The weekday game pay would be for two employees at $50 (fifty and no/100) per employee and the weekend game pay would be for three employees at $100 (one hundred and no/100) per employee. It was discussed that the employees could not be relatives of the park director because it would be in violation of the Cit of Dora’s Nepotism policy. A discussion was held regarding creating a seasonal concession stand employee position. George Sides, Jr. made a motion to table this item for more information.

Robert Busby seconded the motion. All in favor and the motion was tabled.

Item #14-Park-Fryer- A new fryer is needed for the concession stand. Randy Spears made a
motion to approve the purchase of a new countertop unit for $389 (three hundred eighty-nine and no/100). Norman Holt seconded the motion. All in favor and the motion carried.

Item #15-Park-Community Easter Egg Hunt- Timothy Loveless from Faith Independent
Baptist Church relates their church and other local churches are planning a community Easter egg hunt and would like to use Dora Park on March 30, 2024 from 10 am – 2 pm with face painting, balloons, food, inflatables. Chris Edwards made a motion to approve the use of Dora Park for this free community-wide Easter egg hunt event on March 30, 2024. Norman Holt seconded the motion. All in favor and the motion carried.

Item #16-Police Department-Flock Cameras-Chief Hall presented a proposal from Alabama
Power to install two flock cameras within the City Limits which will run license plates through NCIC database. The price is $541.68 (five hundred forty-one and 68/100) for a twenty-four- month contract. The price will be locked in for four years. The court fund will pay this monthly charge. Chris Edwards made a motion to approve this surveillance system. Norman Holt seconded the motion. All in favor and the motion passed.

Item #17-Police Department-Card Access System-A quote from Carter Sound Solutions, LLC
was reviewed for a one door cloud-based access control system. This system will allow for the door to be opened using a key fob for employees. The software allows for records of who is coming and going, status of the door and ability to adjust schedules/access of individuals needing access to the police department. This will also allow for a safer environment for the dispatchers and officers because they would be able to keep the door locked and electronically unlock the doors for visitors. Randy Spears made a motion to purchase the system for the price of $2318.18 (two thousand three hundred eighteen and 18/100). There is also a $120 (one hundred twenty and no/100) yearly subscription cost for the system to be cloud based. This system would be paid for out of the court fund. David Box seconded the motion. All in favor and the motion carried.

Item #18-Police Department-K-9 Policy-The memorandum of agreement (MOA) by and
between the City of Dora, Sgt. Ronnie Phillips and K9 Charlie was reviewed. Randy Spears
made a motion to approve the MOA. Norman Holt seconded the motion. All in favor and the
motion passed. We will discuss the compensation for Sgt. Phillips at a work session at a later date.

Item #19-Dora High School Track Program-Dora High School has begun a track and field
program and they must travel for all the track meets due to the high school not having a track.

Norman Holt made a motion to donate $150 (one hundred fifty and no/100) to the Dora High
School Track and Field program. Gary Thomas seconded the motion. All in favor and the motion passed.

Item #20-City of Lights-5K Sponsor-Chris Edwards made a motion to sponsor the City of
Lights 5 th Annual 5K Run/Walk for $200 to benefit the City of Lights Dream Center Men’s
Center. Randy Spears seconded the motion. All in favor and the motion carried.

Mayor Walker recognized the guests at the council meeting and opened the floor for
questions/comments. None were made.

Item #21-Adjourn-Chris Edwards made a motion to adjourn the meeting. Gary Thomas
seconded the motion. All in favor and the meeting adjourned.

Prior to the Council Meeting, the official swearing in ceremony was held for Mayor Hezikiah
Walker, Jr. and Robert Busby with their oath of office being performed by Judge Valerie Hicks
Hale. State Representative Matt Woods also presented a proclamation in honor of Mayor
Walker during this ceremony.

The Council of the City of Dora, Alabama met in the Dora Civic Center at 6:00 p.m. We were led in prayer by Bishop Phillip Walker. The Pledge of Allegiance was led by Mayor Walker.
The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner.

Present at the meeting were David Box, Chris Edwards, George Sides, Jr., Gary Thomas, Robert Busby and Mayor Walker. Norman Holt and Randy Spears were absent. A quorum was in attendance.

Item #5- Approval of the Minutes – The minutes of the January 11, 2024 regular meeting
minutes were reviewed. A motion was made by George Sides, Jr. to accept the minutes as
written. The motion was seconded by David Box. All in favor and the motion carried.

Item #6 – Old Business –None.

Item #7-Bill List-George Sides, Jr. made a motion to approve the bill list dated January 24,2024. David Box seconded the motion. All in favor and the motion carried.

Item #8—Ordinance #2-2024-Bretford J. Griffin Annexation–The proposed ordinance has been posted for the required number of days in the Daily Mountain Eagle and public can be heard at this point regarding proposed annexation. No comments were made by the public. Chris Edwards made a motion to accept Ordinance #1-2024 to annex Bretford Griffin’s property into City Limits of Dora. The motion was seconded by George Sides, Jr. All in favor and the motion carried.

Mayor Walker opened the floor for public comments. A representative from American
Legionnaire Post 23 congratulated Mayor Walker. Mayor Walker mentioned he would like to
schedule workshops in the future with council members. Gary Thomas made the motion to adjourn the meeting. Mayor Walker seconded the motion.

All in favor and meeting was adjourned.