Regular Session Minutes of the
Council of the City of Dora, Alabama

May 11, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Gary Thomas. The Pledge of Allegiance was led by Mayor Stephens.
The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner.
Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy
Spears, Gary Thomas, Hezekiah Walker, Jr and Mayor Stephens were present. A quorum was
in attendance.

Item #5- Approval of Minutes- The minutes of the April 27, 2023 were reviewed. A motion
was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried.

Item #6 – Old Business –None.

Item #7— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated
May 9, 2023. Motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #8 –Departmental Reports– A motion was made by Randy Spears to approve April 2023
Department Reports A-G. George Sides, Jr. seconded the motion. All in favor and the motion
carried.

Item #9 – Ordinance #2-2023-Drummond Company Annexation–Chris Edwards made a
motion to accept Ordinance #2-2023 the annexation of the Drummond Company property. This is the second reading of the ordinance. Norman Holt seconded the motion.
Roll Call Vote: Norman Holt-Yes; Chris Edwards-Yes; George Sides, Jr-Yes; Randy Spears-
Yes; Gary Thomas-Yes; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes. Yes-8.
All in favor and the motion carried.

Item #10-Economic Development Grant Agreement– Chris Edwards made a motion to accept
the economic development grant agreement as written between the City of Dora and the
Drummond Company. David Box seconded the motion.
Roll Call Vote: Randy Spears-Yes; Gary Thomas-Yes; Hezikiah Walker, Jr.-Yes; Mayor
Stephens-Yes. David Box-Yes. Norman Holt-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes.
Yes-8. All in favor and the motion carried.

Item #11-Master Development and Annexation Agreement-Chris Edwards made a motion to
accept the master development and annexation agreement as written between the City of Dora and the Drummond Company. Norman Holt seconded the motion.
Roll Call Vote: Chris Edwards-Yes; George Sides, Jr-Yes; Randy Spears-Yes; Gary Thomas-
Yes; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes; Norman Holt-Yes. Yes-8.
All in favor and the motion carried.

Item #12-Police Chief Summer Conference- Randy Spears made a motion to approve Chief
Jared Hall to attend the 2023 AACOP Summer Conference July 30-August 3 at Orange Beach
for a total cost of approximately $1629.08 for registration and hotel reimbursement. David Box seconded the motion. All in favor and the motion carried.

Item #13-Resolution #4-2023-Sales Tax Holiday-Randy Spears made a motion to approve
Resolution #4-2023-A Resolution Approving the City of Dora’s Participation in the Sate of
Alabama “Sales Tax Holiday” as authorized by Act No. 2006-574 in July 2006 which will be
during the third weekend of July 2023, beginning at 12:01 a.m. on Friday, July 21, 2023 and
ending at twelve midnight on Sunday, July 23, 2023. Norman Holt seconded the motion. All in favor and the motion carried.

Item #14-Synovus Bank CD Purchase-George Sides, Jr. made a motion to purchase a thirteen-month CD with a two percent interest rate for the $50,000.00 (Fifty-thousand dollars and no/100) donation from the Walker Area Foundation for the building of the storm shelter. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #15-Fire Department Request-Randy Spears made a motion to purchase new cylinders
which are needed for the air bag systems in the event of entrapment in an accident. The new
cylinders would last approximately fifteen years. The ones we currently have are expired. The
cost is $1798.00 (one-thousand seven hundred ninety-eight and no/100) and would be purchased
from the fire department fund. Gary Thomas seconded the motion. All in favor and the motion
carried.
Norman Holt made a motion to have the out of service fire engine taken to Brindlee Mountain
for a repair estimate. Gary Thomas seconded the motion. All in favor and the motion carried.
Item #16-East Walker Sewer Authority (EWSA) Request-The operation of the wastewater
treatment plant is being contracted by Living Water Services. Living Water Services has
provided two quotes of items that are needed to become compliant with ADEM. The first quote
is for $10,796.55 (ten-thousand seven hundred ninety-six and fifty-five/100) for a new pump,
pump control panel, gate valves and grating. The second quote is for $11,080.00 (eleven
thousand eighty dollars and zero/100) for two new samplers, two sampler controllers, two power
packs, two refrigerators, two weatherproof housings for NPDES permit required sampling.
Norman Holt made a motion to approve paying Living Water Services $21,876.55 (twenty-one
thousand eight hundred seventy-six and zero/dollars). David Box seconded the motion. The City
will use the funds received from the utility board lawsuit for this expense. All in favor and the
motion carried.
Item #17-Pickleball Court Estimate-A quote was received from Lower Bros Tennis Courts to
resurface one tennis court as two pickleball courts for $13,600 (thirteen thousand six hundred
dollars). This project was previously approved to be paid for out of ARPA funds. Randy Spears
made a motion to accept the proposed quote of $13,600 (thirteen thousand six hundred dollars).
Chris Edwards seconded the motion. All in favor and the motion carried.
Paige Abner, Principal of Dora High School presented a copy of the certificate that Dora High
School has received from Marzano High Reliability Schools Level One Certification. Dora is the
first high school in the State of Alabama to receive this certification.
Gary Thomas made the motion to adjourn the meeting. Norman Holt seconded the motion. All
in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

April 13, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.
The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner.
Present at the meeting were David Box, George Sides, Jr., Norman Holt, Chris Edwards, Gary
Thomas, Hezekiah Walker, Jr and Mayor Stephens were present. Randy Spears was absent. A
quorum was in attendance.

Item #5- Approval of Minutes- The minutes of the March 23, 2023 were reviewed. A motion
was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business – Update on Purchase of Used Skid Steer for the Golf Course-The approved skid steer from Jam Construction that was to be purchased had to be bid according to bid law and before this process was completed, the skid steer had been sold to someone else.

Handicap Sidewalk Project Quotes-We received three quotes for the handicap sidewalk project.

• 
  Suburban Concrete- $17,000
• The Best Group- $14,780.00
• Jimmy Haun- $11,500.

Norman Holt made a motion to award the sidewalk project to the lowest bidder for the handicap sidewalk project-Jimmy Haun for $11,500. David Box seconded the motion. All in favor and the motion carried.

Settlement Agreement-AJ’s Good Spirits-The City of Dora was projected to receive $26,582
from the settlement agreement. The City has received $22,494, a difference of $4,088 for
Avenu’s collection fees, etc.

Item #7— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated
April 11, 2023. Motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #8 –Departmental Reports– A motion was made by George Sides, Jr. to approve March
2023 Department Reports A-G. Norman Holt seconded the motion. All in favor and the motion carried.

Item #9 – Dora High School Wrestling Team Sign–Chris Edwards made a motion to purchase
a Welcome to Dora sign from Avid Signs that also recognizes the wrestling team’s state
championship. Matt Woods will cover the cost if it exceeds $300. David Box seconded the
motion. All in favor and the motion carried.

Item #10-City of Lights Donation– The City of Dora has received $32,859.17 thus far from two
of the settlements from the AL Opioid Litigation. There are at least five more pending settlement agreements. These funds have certain criteria for their usage which includes treatment and prevention of opioid addition and education of opioid usage. George Sides, Jr. made a motion to make a donation of $20,000 to the City of Lights-Mayberry Center to help them build their new men’s treatment facility. In the future, the additional funds the City receives may be used towards a school intervention program to educate children of the danger of opioid addiction. David Box seconded the motion. All in favor and the motion carried.

Item #11-Park Department Requests- AED purchase- The battery pack and pads that were ordered in January for the AED at the ballpark concession stand are on a manufacturer backorder and there is no estimated date of arrival. Norman Holt made a motion to purchase a Phillips AED sale price $1,870. Gary Thomas seconded the motion. All in favor and the motion carried.

Fire Ant and Mosquito Defense Service- A quote was received from Tru Green for fire ant
control for $2,850 and mosquito service for $1,500. A second quote was received from Blanton Exterminating for $1,554 for fire ant control and $206/month for mosquito control (during spring-summer months of mosquito activity). Both quotes for fire ant protection guarantee one year of fire ant control but no guarantees regarding mosquito control. The coverage areas include all baseball fields and the grassy area behind the playground. Gary Thomas made a motion to approve the quote from Blanton Exterminating for fire ant and mosquito control. Chris Edwards seconded the motion. David Box abstained. All in favor and the motion carried.

Item #12-Ordinance #2-2023- First Reading of Ordinance #2-2023-Drummond Annexation.
Mayor Stephens presented the petition from Drummond Company requesting annexation into the City Limits of the City of Dora. There will be a work session scheduled for Tuesday, April 18, 2023 at Dora City Hall with Drummond Company to discuss the terms and conditions of their annexation.

Gary Thomas made the motion to adjourn the meeting. Norman Holt seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

April 27, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Hezikiah Walker, Jr. The Pledge of Allegiance was led by Mayor
Stephens.

The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner.
Present at the meeting were David Box, Norman Holt, George Sides, Jr., Randy Spears, Gary
Thomas, Hezekiah Walker, Jr. and Mayor Stephens were present. Chris Edwards was absent.

A quorum was in attendance.

Item#5- Approval of Minutes- The minutes of the April 13, 2023 were reviewed. David Box
noted that he abstained from Item #11 Blanton Exterminating. A motion was made by George
Sides, Jr. to accept the minutes as written. The motion was seconded by Norman Holt. All in
favor and the motion carried.

Item #6 – Old Business –None.

Item #7— Bill List – A motion was made by Norman Holt to approve the bill lists dated April
27, 2023. Motion was seconded by George Sides, Jr. All in favor and the motion carried.

Item #8 –Ordinance #3-2023 Sale of Unneeded Municipal Property– Chris Wise presented
the survey on the property he wants to purchase which was appraised at twenty-two thousand dollars ($22,000.00) for approximately ten acres. Hezekiah Walker, Jr. made a motion to suspend the rules for immediate consideration of Ordinance #3-2023. Gary Thomas seconded the motion.
Roll Call Vote: Randy Spears-Yes; Gary Thomas-Yes; Hezekiah Walker, Jr.-Yes; Mayor
Stephens-Yes; David Box-Yes; Norman Holt-Yes; George Sides, Jr.-Yes. All in favor and the
motion carried.

David Box made a motion to approve Ordinance #3-2023-Sale of Unneeded Municipal Property-to sell the property to Surety Holdings, LLC (Chris Wise) for the appraised value of twenty-two thousand dollars ($22,000.00). Gary Thomas seconded the motion. Roll Call Vote: Gary Thomas-Yes; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes; Norman Holt-Yes; George Sides, Jr.-Yes; Randy Spears-Yes. All in favor and the motion carried.

Item #9 – Ordinance #4-2023-An Ordinance Authorizing the Sale of Real Property Owned
by The Waterworks and Gas Board of Dora, Alabama–Randy Spears, Chairman of the
Waterworks and Gas Board informed the Council that Commerce Street Partners, LLC is a
company that would like to purchase the property that includes the shopping center which is owned by The Waterworks and Gas Board located at or near Hwy 78 and Horsecreek Blvd. The sale of the property and shopping center must be approved by the City Council. The lease agreements of the current tenants would be transferred to the new property owners (Commerce Street Partners, LLC). Gary Thomas made a motion to suspend the rules for immediate consideration of Ordinance #4-2023. Norman Holt seconded the motion. Roll Call Vote: David Box-Yes; Norman Holt-Yes; George Sides, Jr.-Yes; Randy Spears-Yes; Gary Thomas-Yes; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; All in favor and the motion carried.

Norman Holt made a motion to approve Ordinance #4-2023-An Ordinance Authorizing The Sale of Real Property Owned by The Waterworks and Gas Board of Dora, Alabama. David Box
seconded the motion. Roll Call Vote: George Sides, Jr.-Yes; Norman Holt-Yes; David Box-Yes;
Hezikiah Walker, Jr-Yes; Gary Thomas-Yes; Mayor Stephens-Yes; Randy Spears-Abstain. Yes-
6; Abstain-1. The motion carried.

Item #10-Ordinance #5-Amendment to City of Dora Alcohol Beverage Ordinance #5-
September 6, 2011– In 2019, there was a legislative act which allowed wet municipalities to
allow Sunday alcohol sales by the passing of an ordinance by the City Council. Off-premises
Sunday alcohol sales are allowed anytime on Sunday and on-premises Sunday alcohol sales will not be allowed between the hours of 2:00 a.m. and 10 a.m. Hezikiah Walker, Jr. made a motion to suspend the rules for immediate consideration of Ordinance #5-2023. David Box seconded the motion. Roll Call Vote: Randy Spears-Yes; Gary Thomas-Yes; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes; Norman Holt-Yes; George Sides-Jr.

Norman Holt made a motion to approve Ordinance #5-2023-Amendment to City of Dora
Alcohol Beverage Ordinance #5-September 6, 2011. David Box seconded the motion. Roll Call
Vote: George Sides, Jr.-Yes; Norman Holt-Yes; David Box-Yes; Randy Spears-No. Gary
Thomas-No; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; Yes-5; No-2. The motion carried.

Item #11-Resolution #3-2023-Naming an Unnamed Street- The members of Rising Star
Baptist Church Road asked the road to be named in honor of the late Reverend James Kelley.
Rising Star Baptist Church Road was never a named road. Randy Spears made a motion to
suspend the rules for immediate consideration of Resolution #3-2023. Gary Thomas suspended the motion. Roll Call Vote: David Box-Yes; Norman Holt-Yes; George Sides, Jr.-Yes; Randy Spears-Yes; Gary Thomas-Yes; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes.

Randy Sears made a motion to adopt Resolution #3-2023-A Resolution Naming an Unnamed Street in Dora in Honor of the Late Reverend James Kelley and the road shall now be named “Reverend James Kelley Memorial Drive”. David Box seconded the motion. Roll Call Vote: Gary Thomas-Yes; Randy Spears-Yes; George Sides, Jr.-Yes; Norman Holt-Yes; David Box-
Yes; Mayor Stephens-Yes; Hezikiah Walker, Jr.-Yes. All in favor and the motion carried.

Item #12-Annual Municipal Court Clerk’s Conference- Randy Spears made a motion to
approve the request of the Magistrate, Merinda Pugh to attend the Alabama Municipal Court
Clerk Conference September 20-23, 2023 for approximately $1315.00 which includes a
registration fee of $400 and hotel fees of $915.00. George Sides, Jr. seconded the motion. All in favor and the motion carried.

Item #13-City Hall-Stump Removal- Randy Spears made a motion to approve the quote from
Danny Jackson’s tree service to remove the four tree stumps and roots in front of the City Hall for $600.00. David Box seconded the motion. All in favor and the motion carried.
Mayor Stephens gave an update on the Drummond Annexation. There was a legal notice that
was overlooked that had to be published once in the Daily Mountain Eagle one week prior to the final reading of the Ordinance. We will have this legal notice published and present Ordinance 2-2023- Drummond Co. Annexation for its final reading at the next City Council meeting on May 11, 2023.

Gary Thomas made the motion to adjourn the meeting. Hezikiah Walker, Jr. seconded the
motion. All in favor and meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

March 23, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Gary Thomas. The Pledge of Allegiance was led by Mayor Stephens.

The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were David Box, George Sides, Jr., Chris Edwards, Randy Spears, Gary Thomas and Mayor Stephens were present. Norman Holt and Hezikiah Walker, Jr. were absent. A quorum was in attendance.

Item#5- Approval of Minutes- The minutes of the March 9, 2023 were reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #6 – Old Business –We are still awaiting more bids for the Handicap Concrete Sidewalk Project for the playground.

Item #7— Bill List – A motion was made by Randy Spears to approve the bill lists dated March 21, 2023. Motion was seconded by David Box. All in favor and the motion carried.

Item #8 –Walking Trail Street Light Crest Drive and Sellers Road– Randy Spears made a motion to approve Alabama Power to add a streetlight to the existing service pole at the parking lot that leads to the walking trail on Sellers Road and Crest Drive. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #9 – Walker County Board of Equalization Nominee–The City of Dora may nominate one qualified resident of the city to the Walker County Board of Equalization. At this time, there is no one that the City of Dora Council would like to nominate to this board.

Item #10-Park Building Proposals– Chase Gant presented two proposals for an indoor batting facility and basketball practice facility for the park. The first quote received from Roof Mart Metal Buildings was for $141,490 for a 60×100 enclosed building. The second quote from Dunn Building was for $185,000.00 for a 40x60x16 maintenance building. The specifications on the building were not comparable. David Box made a motion to table this item until plans are drawn, and comparable bids are received. Gary Thomas seconded the motion. All in favor and the motion was tabled.

Item #11-Golf Course Equipment Purchase – Don Cummings presented two quotes for a piece of equipment for the golf course. The golf course would be able to use it to cut around the lake, cut cart paths, move sand and sod. The equipment is on tracks and won’t damage the golf course like a tractor would. The first quote is from Jam Construction for $46,250 for a used 2014 John Deere Skid Steer with a brush cutter attachment, pallet forks and grapple bucket. The second quote is from TriGreen Equipment, LLC for a new John Deere track loader with rotary cutter, scrap grapple and pallet forks for $208,103.44. The golf course has to rent this piece of equipment to cut the area around the lake which costs $6500 each time and to move sod off pallets for $400/day. The street department would also be able to use the equipment. Chris Edwards made a motion to purchase the used 2014 John Deere Skid Steer for $46,250 minus the $800 rental fee only if the item does not have to be bid on following the rules of competitive bid law. The golf course would pay 75% of the purchase price and the city would pay 25% of the purchase. All in favor and the motion passed. Roll Call Vote: David Box-Yes; Randy Spears-Yes; Gary Thomas-Yes; Mayor Stephens-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes. Yes-6. All in favor and the motion carried.

Item #12-Executive Session- Chris Edwards made the motion to enter executive session to discuss a pending settlement agreement with Avenu and AJ’s Good Spirit. Randy Spears seconded the motion. Roll Call Vote: Gary Thomas-Yes; Mayor Stephens-Yes; David Box-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes; Randy Spears-Yes. Yes-6. All in favor and the motion carried to enter executive session.

Chris Edwards made the motion to return to regular session. Gary Thomas seconded the motion. All in favor and the motion carried. The council returned to open meeting.

Randy Spears made a motion to accept a settlement offer regarding AJ’s Good Spirt and Avenu on behalf of the City of Dora. Gary Thomas seconded the motion. Roll Call Vote: David Box-Yes; George Sides, Jr.- Yes; Mayor Stephens-Yes; Chris Edwards-Yes; Randy Spears-Yes; Gary Thomas-Yes; Yes-6. The motion carried.

Chris Edwards made the motion to adjourn the meeting. Randy Spears seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

March 9, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Norman Holt. The Pledge of Allegiance was led by Mayor Stephens.

The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were David Box, George Sides, Jr., Norman Holt, Chris Edwards, Gary Thomas, Hezikiah Walker, Jr. and Mayor Stephens. Randy Spears was absent. A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the February 23, 2023 regular meeting minutes were reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #6 – Old Business –We are awaiting the survey for Chris Wise property. Once the survey is received, Chris will have the property appraised.

Item #7— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated March 7, 2023. Motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #8 – Departmental Reports – A motion was made by George Sides, Jr. to approve February 2023 Department Reports A-G. Motion was seconded by David Box. All in favor and the motion carried.

Item #9 –Ordinance #1-2023-Alawest Annexation–The proposed ordinance has been posted for the required amount of days in the Daily Mountain Eagle and the public can be heard at this point regarding proposed annexation. No comments were made from the public at this time. David Box made a motion to accept Ordinance #1-2023 to annex Alawest property in to the City Limits of Dora. The motion was seconded by Chris Edwards

Roll Call Vote: Gary Thomas- Yes; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes; Norman Holt-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes. All in favor and the motion carried.

Item #10 – Lake Improvement-Nelson Engineering Fees – Chris Edwards made a motion to accept the engineering fees totaling $34,000 for field surveys, plans/specs, bidding phase, construction observation and engineering to Nelson Engineering for the lake improvement project. Gary Thomas seconded the motion. All in favor and the motion carried.

Item #11-Park Department Request – Gary Thomas made a motion to purchase lids for the garbage cans for the park for a total of $955.94 from Tree Top Products. David Box seconded the motion. All in favor and the motion carried.

Item #12-Playground Handicap Concrete Sidewalk- We have received one bid from a concrete finisher to pour a handicap sidewalk leading to the playground to the handicap swing. Only one quote has been received. David Box made a motion to table this item until additional bids are received. Hezekiah Walker, Jr. seconded the motion. Item tabled.

David Box made the motion to adjourn the meeting. Chris Edwards seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
February 23, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.
The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner.

Present at the meeting were David Box, George Sides, Jr., Norman Holt, Chris Edwards, Randy
Spears, Gary Thomas, Hezikiah Walker, Jr. and Mayor Stephens were present. A quorum was in attendance.

Item#5- Approval of Minutes- The minutes of the February 9, 2023 were reviewed. A motion
was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business –None.

Item #7— Bill List – A motion was made by Randy Spears to approve the bill lists dated
February 21, 2023. Motion was seconded by Norman Holt. All in favor and the motion carried.

Item #8 –Magistrate Classes– Randy Spears made a motion to approve the magistrate to attend the AL Administrative Office of Courts Class in Birmingham for $210.00. David Box seconded the motion. All in favor and the motion carried.

Item #9 – Park Department Request–Chris Edwards made a motion to purchase a changing
message sidewalk sign and letter kit to advertise for Dora Park and Rec activities for $639.95 plus tax. Randy Spears seconded the motion. All in favor and the motion carried.

Item #10-Lake Development– George Sides, Jr. made a motion to begin the bid process to
begin the lake development project. The estimate from Nelson Engineering for $343,000 was reviewed which includes entrance road work, a paved asphalt parking area, gravel walking path to the lake, an asphalt road to maintenance building, concrete work along Sharon Blvd, a 60×28 pavilion which includes women’s and men’s restrooms with two stalls each, septic system, water and power lines to pavilion. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #11-Ordinance #1-2023- First Reading of Ordinance #1-2023 Alawest Annexation. Mayor
Stephens presented the petition from Alawest-AL, LLC for annexation into the City of Dora.

Chris Edwards made the motion to adjourn the meeting. Gary Thomas seconded the motion.

All in favor and meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

February 9, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Mayor Pro-Tem Norman Holt. The Pledge of Allegiance was led by Mayor Pro-Tem Norman Holt.

The meeting was called to order by Mayor Pro-Tem Norman Holt. Roll call was taken by Stacy Turner. Present at the meeting were David Box, George Sides, Jr., Norman Holt, Chris Edwards, Hezikiah Walker, Jr. and Gary Thomas. Mayor Stephens, Chris Edwards and Randy Spears were absent. A quorum was in attendance.

Item#5- Approval of Minutes- The minutes of the January 26, 2023 were reviewed. A motion was made by Hezikiah Walker, Jr. to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried.

Item #7 – Old Business – The heated cabinet for the civic center which was approved to be purchased at the council meeting on January 26, 2023 was discontinued. Hezikiah Walker, Jr. presented a comparable product that costs $1695. Gary Thomas made a motion to purchase the heated cabinet for $1695. David Box seconded the motion. All in favor and the motion carried.

Final Inspection on the Dora Horse Creek Trail Lighting Project was performed on February 6, 2023. There were four items discovered that will be addressed to complete the project and these were reviewed.

Chris Wise stated that the survey was done today on the property he desires to purchase.

Item #7— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated February 7, 2023. Motion was seconded by David Box. All in favor and the motion carried.

Item #8 –Departmental Reports– George Sides, Jr. made a motion to approve the departmental reports A-G for January 2023. Gary Thomas seconded the motion. All in favor and the motion carried.

Item #9 – Police Department Request–Gary Thomas made a motion to purchase a 2023 Ford Police Interceptor Utility AWD which includes the equipment needed to outfit for patrol for a total cost of $43,604. The City will receive $24,228 for the Tahoe that was totaled making the out-of-pocket expense $19,376. The vehicle should be ready mid-April. David Box seconded the motion. All in favor and the motion carried.

Item #10-Insurance Renewal– Mayor Pro-Tem Norman Holt made a motion to accept the three-year insurance contract with Byars Wright Insurance (representing AMIC) for $84,201. David Box seconded the motion. All in favor and the motion carried.

Gary Thomas made the motion to adjourn the meeting. David Box seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

January 26, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.

The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, Gary Thomas, Hezekiah Walker, Jr. and Mayor Stephens were present. George Sides, Jr. and Randy Spears were absent. A quorum was in attendance.

Item #5— Proclamation in Honor of Simmons’ Family – Mayor Stephens presented the proclamation to honor Matthew Simmons, Matthew Peyton Simmons and Benjamen Wade Simmons. Gary Thomas made the motion to accept the proclamation honoring the Simmons’ Family. Hezekiah Walker, Jr. seconded the motion. All in favor and the motion carried.

Item#6- Approval of Minutes- The minutes of the January 12, 2023 were reviewed. A motion was made by Hezekiah Walker, Jr. to accept the minutes as written. The motion was seconded by Norman Holt. All in favor and the motion carried.

Item #7 – Old Business –None.

Item #8— Bill List – A motion was made by Norman Holt to approve the bill lists dated January 24, 2023. Motion was seconded by Norman Holt. All in favor and the motion carried.

Item #9 –Park Department Request– Norman Holt made a motion to approve the replacement purchase of a Frigidaire seven cubic feet chest freezer for the concession stand for $228. Gary Thomas seconded the motion. All in favor and the motion carried.

Item #10 – Walker County Hall of Fame–Norman Holt made a motion to purchase a $1,000 ad in the Walker County Hall of Fame 2023 Program. It is a ½ page ad for The City of Dora and ½ page ad for Horse Creek Golf Course. David Box seconded the motion.

Item #11-Sale of Unneeded Municipal Property– Chris Edwards made a motion to have the property surveyed to obtain the legal description of the property that Chris Wise wants to purchase from the City of Dora in order to declare that property as surplus property. Chris Wise will pay to have the land appraised. David Box seconded the motion. All in favor and the motion carried.

Item #12-Civic Center Appliances- Hezekiah Walker, Jr. presented several different appliance options for the civic center to include residential and commercial grade gas and electric stoves and warmers. Chris Edwards made a motion to purchase the Winholt Non-Insulated Mobile Heated Cabinet w/35 pan capacity for $1631.15. Gary Thomas seconded the motion. All in favor and the motion carried.

Item #13-Police Department Insurance Settlement- David Box made a motion to accept the offer from Alabama Municipal Insurance Corporation for the total loss of Officer Jackson Hall’s 2019 Chevrolet Tahoe for $24,229 and receive a salvage title for the vehicle to be able to keep the vehicle and use it for spare parts. Norman Holt seconded the motion. All in favor and the motion carried.

Gary Thomas made the motion to adjourn the meeting. Mayor Stephens seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
January 12, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Gary Thomas. The Pledge of Allegiance was led by Mayor Stephens.

The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Hezekiah Walker, Jr. and Mayor Stephens were present. A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the December 15, 2022 regular meeting minutes were reviewed. A motion was made by Gary Thomas to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business –None.

Item #7— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated December 30, 2022 and January 10, 2023. Motion was seconded by Norman Holt. All in favor and the motion carried.

Item #8 – Departmental Reports – A motion was made by David Box to approve December 2022 Department Reports A-G. Motion was seconded by George Sides, Jr. All in favor and the motion carried.

Item #9 –Resolution #1-2023-Severe Weather Preparedness Tax Holiday for the Year 2023– Chris Edwards made a motion to approve Resolution #1-2023 -Severe Weather Preparedness Tax Holiday for the Year 2023. David Box seconded the motion. Roll Call Vote: Chris Edwards-Yes; George Sides, Jr.-Yes; Randy Spears-Yes; Gary Thomas-Yes; Hezekiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes; Norman Holt-Yes. All in favor and the motion carried.

Item #10 – Resolution #2-2023-Agreement with ALDOT for Maintenance of Public Right of Way with Reimbursement–Norman Holt made a motion to approve Resolution #2-2023, Mowing Agreement with ALDOT. David Box seconded the motion. Roll Call Vote: George Sides, Jr.-Yes; Randy Spears- Yes; Gary Thomas-Yes; Hezekiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes; Norman Holt-Yes; Chris Edwards-Yes. All in favor and the motion carried.

Item #11-Park Department-AED – George Sides, Jr. made a motion to refurbish the current AED for a total cost of $474 for the cost of the replacement pads and batteries for the device. A new device would cost $1995. Norman Holt seconded the motion to refurbish the existing AED. All in favor and the motion carried.

Item #12-Civic Center-Ice Machine- Norman Holt made a motion to purchase an ice machine from Gulf Ice Systems for $2869 plus shipping. Coca-Cola offered $500 worth of Coca-Cola products if the machine was purchased from Gulf Ice Systems. The quote received from Commercial Ice Systems for a new ice machine was $4,234. Gary Thomas seconded the motion to purchase the ice machine from Gulf Ice. All in favor and the motion carried.

Item #13-Chris Wise Proposal- Chris Wise of Wise Towing & Recovery is interested in purchasing six acres of unused property that sits behind Ballenger Trucking on Horse Creek Boulevard that is owned by the City of Dora. He currently owns twenty-two acres beside these six acres and is planning to build an 80 x 120 building for his business. We will table this item until we contact an attorney and determine the requirements for the sale of city property and if a survey and appraisal need to be completed prior to discussing a sale price.

Item #14-Fire Department Grant-David Box made a motion to approve Dean Harbison to write two grants for the fire department, $500 for an equipment/apparatus grant and $500 for a fire truck grant for a total of $1,000. Gary Thomas seconded the motion. All in favor and the motion carried.

David Box made the motion to adjourn the meeting. Norman Holt seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

December 15, 2022

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.

The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were Norman Holt, Chris Edwards, Randy Spears, Gary Thomas and Mayor Stephens. David Box, George Sides, Jr. and Hezekiah Walker, Jr. were absent. A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the November 10, 2022, regular meeting minutes were reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by Randy Spears. All in favor and the motion carried.

Item #6 – Old Business –None.

Item #7— Bill List – A motion was made by Norman Holt to approve the bill lists dated December 14, 2022. Motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #8 – Departmental Reports – A motion was made by Gary Thomas to approve November 2022 Department Reports A-G. Motion was seconded by Chris Edwards. All in favor and the motion carried.

Park Department Report-Chase Gant related that four families are experiencing a financial hardship and are unable to pay the fee to purchase their basketball uniforms ($50 fee). One specific family has four children playing basketball and was struggling to pay the total due for all four children participating. A motion was made by Chris Edwards for families with multiple children playing basketball that the cost be adjusted to $50 for first child, $40 for second child, $25 for third child and any remaining children in that family participating the fees will be waived. The basketball fee for the remaining three children experiencing a hardship will be waived based on Chase Gant’s knowledge of their financial situation. This fee waiver will be done on a case-by-case basis for those families requesting financial hardship paying their fees. Chase will submit the names of all the players who pay their fees in full, those who receive a discount and indicate those whose fees will be waived to the City Clerk. Norman Holt seconded the motion. All in favor and the motion carried.

Item #9 –Al Blanton- 78 Magazine– Al Blanton of Blanton Media Group met to discuss his social media management proposal for the City of Dora and Horse Creek Golf Course. This proposal includes managing the Facebook and Instagram pages for both entities. It will include photographs of the golf course, public buildings and landmarks, information regarding job postings, announcements, road closings, city events, event room rental tee times and hours of golf course and city hall, etc. The fee for Horse Creek Golf Course is $350/month and the City of Dora will be $385/month with a one-year contract for this service. Norman Holt made a motion to accept the proposal for this service. The motion was seconded by Randy Spears.

Roll Call Vote: Norman Holt-Yes; Chris Edwards-Yes; Randy Spears-Yes; Gary Thomas-Yes; Mayor Stephens-Yes. All in favor and the motion carried.

Item #10 – Human Trafficking Awareness Month Proclamation – Randy Spears made a motion to recognize Human Trafficking Awareness in the month of January 2023. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #11-Police Department Training Requests –Randy Spears made a motion to pay for Chief Hall’s CLEEP training for three different training sessions for a grand total of $1632.01. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #12-Fire Department Request- Randy Spears made a motion to approve the request to have the out-of-date self-contained breathing apparatus bottles refilled/certified that the fire department uses in the event of a fire. The cost is $26/bottle and there are thirty bottles in all for a total cost of $780.00. Gary Thomas seconded the motion. All in favor and the motion carried.

Norman Holt made the motion to adjourn the meeting. Randy Spears seconded the motion. All in favor and meeting was adjourned.