Council Minutes – 7/8/21

Regular Session Minutes of the Council of the City of Dora, Alabama

July 8, 2021

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 7:00 pm.   We were led in prayer by Mayor Randy Stephens.   The pledge of allegiance was led by Mayor Randy Stephens. 

The meeting was called to order by Mayor Randy Stephens.  Roll call was taken by SuLeigh Warren. Present at the meeting were David Box, Norman Holt, Randy Spears, Hezekiah Walker, Jr., and Mayor Randy Stephens.   Absent from the meeting were Chris Edwards, George Sides, and Gary Thomas.  A quorum was in attendance. 

Item #5— Approval of the Minutes – The minutes of the June 24, 2021 meeting were reviewed.    A motion was made by Randy Spears to accept the minutes of the June 24, 2021 as written.  The motion was seconded by Norman Holt.  All in favor and the motion was carried.

Item #6— Bill List – A motion was made by Randy Spears to approve the bill list for 

July 7, 2021.  The motion was seconded by David Box.  All in favor and the motion was carried. 

Item #7— Department Reports – A motion was made by Randy Spears to approve the department reports A-G for June 2021.  Norman Holt seconded the motion.  All in favor and the motion was carried.

Item #8 –Open Bids – Dodge Charger – There were no bids submitted for the Dodge Charger.  Mayor Stephens said that an individual voiced interest in bidding for the Charger if the police decals were removed.  A motion was made by Randy Spears to spend the approved $125.00 and have the decals removed.  Norman Holt seconded the motion.  All in favor and the motion carried.

Item #9 – Sellers Road Project – A motion was made by Randy Spears to approve the proposal from Norris Paving in the amount of $13,000.00 to patch an area of Sellers Road.  The motion was seconded by Norman Holt.

Item #10 – City Website – A motion was made by Norman Holt to approve the transfer the billing and login information to the city and to pay Jeffery Winborne of the Daily Mountain Eagle $1000.00 to develop the page and $100.00 a month to manage the accounts.David Box seconded the motion.  All in favor and the motion carried.

Item #11 – Personnel Policy – Mayor Stephens discussed the need and plans to begin updating the city’s current personnel policy.  He presented proposed changes to city’s Time Off Polices (Jury Duty, Paid Time Off, FMLA, Bereavement Leave, and Holiday).  Mayor Stephens will be presenting additional updates in future council meetings. 

Randy Spears made a motion to adjourn the meeting.   The motion was seconded by David Box.  All in favor and meeting was adjourned.  

Stephens: No changes involving Highway 78 bridge

BY ED HOWELL
DAILY MOUNTAIN EAGLE
ED.HOWELL@MOUNTAINEAGLE.COM

DORA – No changes have taken place in terms of the fate of the U.S. Highway 78 bridge that is near Horse Creek Golf Course, Dora Mayor Randy Stephens told the Dora City Council Thursday. 

In response to a question about the nature…

Continue reading at MountainEagle.com.

Council Minutes – 6/24/21

Regular Session Minutes of the Council of the City of Dora, Alabama

June 24, 2021

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Hezikiah Walker. The Pledge of Allegiance was led by Mayor Randy Stephens.                  

The meeting was called to order by Mayor Randy Stephens.  Roll call was taken by Wendy Hall. Present at the meeting were David Box, Norman Holt, George Sides, Randy Spears, Gary Thomas, Hezekiah Walker, Jr., and Mayor Randy Stephens.  Chris Edwards was absent. A quorum was in attendance. 

Item #5— Approval of the Minutes – The minutes of the June 10, 2021 regular meeting minutes were reviewed. A motion was made by David Box to accept the minutes as written. The motion was seconded by Gary Thomas.  All in favor and the motion was carried. 

Item #6— Bill List – A motion was made by Randy Spears to approve the bill list for June 24, 2021.   Motion was seconded by Norman Holt.   All in favor and the motion was carried. 

Item #7 – Open Bids on Dodge – There were no bids on the Dodge Charger.  

The bid process will continue until the next council meeting, Thursday, July 10, 2021.

Item #8 – Court Credit Card Machine – A motion was made by George Sides to approve using credit card machines integrated with the MSG court system as a method of accepting court costs/payments to include fee costs being paid by the card holder.  Motion was seconded by Norman Holt.  All in favor and the motion carried.

Item #9 – Back 2 School Bash – Randy Spears made a motion to approve a $250.00 donation from the city and a $250.00 donation from Horse Creek Golf to be paid to the City of Lights for the annual Back-To-School Bash which is scheduled for July 27, 2021.  Motion was seconded by David Box.  All in favor and the motion was carried.

Gary Thomas made the motion to adjourn the meeting.  Randy Spears seconded the motion.  All in favor and meeting was adjourned.  

Council Minutes – 6/10/21

Regular Session Minutes of the Council of the City of Dora, Alabama

June 10, 2021

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 7:00 p.m. We were led in prayer by Mayor Randy Stephens. The Pledge of Allegiance was led by Mayor Randy Stephens.  

The meeting was called to order by Mayor Randy Stephens.  Roll call was taken by SuLeigh Warren. Present at the meeting were David Box, Chris Edwards, Gary Thomas, Hezikiah Walker, Jr., Mayor Randy Stephens.  Absent from the meeting were Norman Holt, George Sides, and Randy Spears, A quorum was in attendance. 

Item #5— Approval of the Minutes – The minutes of the May 27, 2021 were reviewed.  A motion was made by Chris Edwards to accept the minutes.  Gary Thomas seconded the motion.  All in favor to accept the minutes as amended.  Motion carried. 

Item #6— Bill List – A motion was made by Gary Thomas to approve the bill lists for June 8, 2021 and June 12, 2021.   The motion was seconded by Hezikiah Walker, Jr.   All in favor and the motion was carried. 

Item #7 – Department Reports –A motion was made by Gary Thomas to approve the department reports A-G for May 2021.  The motion was seconded by Chris Edwards.  All in favor and the motion was carried.

Item #8 –Fire Department Grant – Motion was made by Chris Edwards to accept the $63,723.81 FEMA Grant for the Fire Department to include the City’s match in the amount of $3,186.19.  David Box seconded the motion.  All in favor and the motion was carried.

Item #9 – Surplus Police Vehicle – A motion was made by Chris Edwards to surplus the 2015 Dodge Charger by sealed bid to include: 1. A minimum bid of $10,000.00; 2. Pay $125.00 to have all graphics removed from the vehicle; and, 3.  Option to refuse any and all bids.    David Box seconded the motion.  All in favor and the motion was carried.

Item #10 – Police Conference – David Box made a motion to approve for Chief Jared Hall to attend the Police Conference in August 2021in Gulf Shores, Alabama which will cost approximately $1,235.08.  This cost includes conference fee of $200.00 and hotel expense for four nights in the amount of $1,035.08.  The motion was seconded by Gary Thomas.  All in favor and the motion was carried.  

Item #11 – Magistrate Conference –Chris Edwards made a motion to approve the request to send Lawanda Bradley to the Magistrate Conference in September 2021 in Gulf Shores, Alabama which will cost approximately $1,523.00.  This cost includes registration fee of $400.00, hotel fee of $760.00, and mileage for travel.  David Box seconded the motion.  All in favor and the motion was carried.

Item #12 – City Clerk Conference – David Box made a motion to pay $285.00 for SuLeigh Warren to attend the Fall Clerk Conference in Tuscaloosa Alabama in August 2021 with the option to either pay for a hotel stay or to pay mileage for travel each day.  Chris Edwards seconded the motion.  All in favor and the motion was carried. 

David Box made the motion to adjourn the meeting. Gary Thomas seconded the motion.  All in favor and meeting was adjourned.  

Council Minutes – 5/27/21

Regular Session Minutes of the Council of the City of Dora, Alabama

May 27, 2021

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 7:00 p.m. We were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.            

The meeting was called to order by Mayor Stephens.  Roll call was taken by SuLeigh Warren.

Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Gary Thomas, Hezikiah Walker, Jr., and Mayor Randy Stephens.  Randy Spears was absent.  A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the May 13, 2021 regular meeting minutes were reviewed. A motion was made by Norman Holt to accept the minutes as written. The motion was seconded by David Box.  All in favor and the motion was carried. 

Item #6— Bill List – A motion was made by Norman Holt to approve the bill lists for May 25, 2021 and May 27, 2021. The motion was seconded by Gary Thomas.  All in favor and the motion was carried. All in favor and the motion carried.

Item #7 – Fire Department Request – A motion was made by George Sides to approve the purchase for the Fire Department of a Hurricane Gas powered PPV fan from Central Alabama Training Solutions (CATS) in the amount of $1,675.00 and a Res-Q-Jack also from CATS in the amount of $3,599.00.  Norman Holt seconded the motion.  All in favor and the motion was carried. 

Item #8 – Recreational Trails Program (RTP) – A motion was made by George Sides to accept the Recreational Trails Program grant money ($268,755.00) from ADECA (Alabama Department of Economic and Community Affairs) for lighting on the Horse Creek Golf Walking Trail.  Norman Holt seconded the motion. All in favor except for Hezikiah Walker, Jr., who abstained.  The motion carried.

Item #9 – Dollar General #7036 – A motion was made by Chris Edwards to approve alcohol license for Dollar General #7036.  David Box seconded the motion.  

Roll Call Vote: David Box – Yes; Norman Holt – Yes; Chris Edwards – Yes; George Sides – Yes; Gary Thomas – Yes; Hezikiah Walker, Jr. – Yes; and Mayor Randy Stephens – Yes.

The motion carried.

Chris Edwards made the motion to adjourn the meeting. Motion was seconded by David Box.  All in favor and meeting was adjourned.  

Council Minutes – 5/13/21

Regular Session Minutes of the Council of the City of Dora, Alabama

May 13, 2021

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 pm.   We were led in prayer by Hezikiah Walker, Jr.   The pledge of allegiance was led by Mayor Randy Stephens. 

The meeting was called to order by Mayor Randy Stephens.  Roll call was taken by SuLeigh Warren. Present at the meeting were David Box, Norman Holt, Chris Edwards, Randy Spears, Gary Thomas, Hezikiah Walker, Jr., and Mayor Randy Stephens.   George Sides, Jr., was absent.

A quorum was in attendance. 

Item #5— Approval of the Minutes – The minutes of the April 22, 2021 and the minutes of the Special Called Meeting on April 29, 2021 were reviewed.    A motion was made by Chris Edwards to accept the minutes of the April 22, 2021 regular meeting and the April 29, 2021 Special Called Meeting as written.  The motion was seconded by Gary Thomas.  All in favor and the motion was carried.

Item #6— Bill List – A motion was made by Gary Thomas to approve the bill lists for 

May 6, 2021 and May 11, 2021.  The motion was seconded by Randy Spears.  All in favor and the motion was carried. 

Item #7— Department Reports – A motion was made by Norman Holt to approve the department reports A-G for April 2021.  David Box seconded the motion.  All in favor and the motion was carried.

Item #8 – Old Business – Land Acquisition and Youth Football –

A. Update Land Acquisition – Mayor Stephens informed the council that the closing for the purchase the Charles and Joyce Keel property in the amount of $75,000.00 is schedule for Tuesday, May 18, 2021.  Estimated closing costs is $750.00.

B.  Youth Football Program – Mayor Stephens re-opened the discussion on combining the Dora and Sumiton Parks’ Recreational Football program.  Mayor Stephens called on Park Director, Rodney Smithers and Dora Park football coach, A.J. Pruitt to discuss their thoughts about this merger.  Each discussed positive and negatives.  Mr. Smithers stated he has talked with the parents and they want to continue with a Dora team.  Chris Edwards made a motion to keep the Dora program.  The motion was seconded by Randy Spears.  Roll Call Vote:  David Box – Yes; Norman Holt – No; Chris Edwards – Yes; Randy Spears – Yes; Gary Thomas – Yes; Hezikiah Walker Jr. – No; and Mayor Stephens – Yes.  Motion Carried.  5- Yes; 2- No.

Item #9 – Gutters – Mayor Stephens presented a quote in the amount of $1,802.71 from Creative Aluminum to install new 6-inch gutters at the City Hall.  A motion was made by Randy Spears to approve the bid from Creative Aluminum in the amount of $1,802.71 to install gutters at City Hall.  Norman Holt seconded the motion.  All in favor and the motion carried.

Item #10 – Alcohol License – Mayor Stephens informed the council that the new Dollar General has applied for a license to sell alcohol.  City Clerk, SuLeigh Warren said that all required documentation has been submitted.  The legal ad will be run twice in the Mountain Eagle for public comment.  The council will vote yes or no on this issue at next scheduled meeting.

Item #11 – Golf Carts – Mayor Stephens stated that the current golf carts will be 5 years old this fall.  With the record-breaking activity over the past year at the golf course with no anticipated slow-down, there is a need to purchase new golf carts.  Two bids to purchase new golf carts were presented. Club Car submitted a bid in the amount of $4,064.36 per golf cart with Lithium Batteries. This includes a $2,800 credit for the trade-in of old carts with a 5-year full warranty.  The total cost will be $292,633.92 (72 carts). The other bid was from E-Z-Go in the amount of $4,725.00 for each Lithium Battery cart, which includes a trade-in credit in the amount of $1,750.00. Total Cost is $340,200.00 (72 carts).  Randy Spears made the motion to approve the purchase from Club Car in the amount of $292,633.92.  The motion was seconded by Norman Holt.  All in favor and the motion was carried.

Item #12 – Executive Session – Mayor Stephens requested an Executive Session to discuss pending legal matters.  Chris Edwards made a motion to go into Executive Session. The motion was seconded by Randy Spears.  Roll Call Vote:  David Box – Yes; Norman Holt – Yes; Chris Edwards – Yes; Randy Spears – Yes; Gary Thomas – Yes; Hezikiah Walker, Jr. – Yes; Mayor Randy Stephens – Yes.  All in favor and the motion carried.  

Randy Spears made a motion to return to regular session.  Norman Holt seconded the motion.  All in favor and the motion carried.

The council returned to open meeting.

Gary Thomas made a motion that he thought it was in the best interest of both entities and the citizens of Dora to settle the 2018 lawsuit out of court. The motion was seconded by Norman Holt.  Randy Spears and Chris Edwards stated for the record that although they are now on the Board of Directors of the Dora Utilities, they were not on that board when Dora Utilities filed the lawsuit against the City of Dora. Roll Call Vote:  David Box – Yes; Norman Holt – Yes; Chris Edwards – Abstain; Randy Spears – Abstain; Gary Thomas – Yes; Hezikiah Walker, Jr. – Yes; Mayor Stephens – Yes.  Motion carried. 

A motion was made by Gary Thomas to adjourn the meeting.  The motion was seconded by Chris Edwards.  Meeting adjourned.  

Council Minutes – 4/29/21

Special Called Meeting Minutes of the Council of the City of Dora, Alabama

April 29, 2021

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6.00 p.m. We were led in prayer by Randy Stephens.  The Pledge of Allegiance was led by Mayor Randy Stephens.  

The meeting was called to order by Mayor Randy Stephens.  Roll call was taken by Chief Jared Hall.  Present at the meeting were David Box, Chris Edwards, Randy Spears, Gary Thomas, Hezikiah Walker, Jr, and Mayor Stephens. Absent from the meeting were Norman Holt and George Sides.  A quorum was in attendance.  

The purpose of this meeting was to discuss possible land acquisition.

Mayor Stephens reported to the council that the property belonging to the heirs of Charles and Joyce Keel, adjacent to city lake, was about to be listed for sale at a price of $79,000.00. 

Mayor Stephens suggested the city make a formal offer of $75,000.  Randy Spears made a motion to allow Mayor Stephens to offer $75,000, plus buyer’s portion of closing costs, and sign all contracts accordingly.  Roll call vote was taken: David Box – Yes, Chris Edwards – Yes, Hezikiah Walker, Jr. – Yes, Gary Thomas – Yes, Mayor Stephens, – Yes. All in favor and the motion carried.

Randy Spears made a motion to adjourn the meeting.   David Box seconded the motion.  All in favor and the meeting was adjourned.