Regular Session Minutes of the
Council of the City of Dora, Alabama

April 13, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.
The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner.
Present at the meeting were David Box, George Sides, Jr., Norman Holt, Chris Edwards, Gary
Thomas, Hezekiah Walker, Jr and Mayor Stephens were present. Randy Spears was absent. A
quorum was in attendance.

Item #5- Approval of Minutes- The minutes of the March 23, 2023 were reviewed. A motion
was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business – Update on Purchase of Used Skid Steer for the Golf Course-The approved skid steer from Jam Construction that was to be purchased had to be bid according to bid law and before this process was completed, the skid steer had been sold to someone else.

Handicap Sidewalk Project Quotes-We received three quotes for the handicap sidewalk project.

• 
  Suburban Concrete- $17,000
• The Best Group- $14,780.00
• Jimmy Haun- $11,500.

Norman Holt made a motion to award the sidewalk project to the lowest bidder for the handicap sidewalk project-Jimmy Haun for $11,500. David Box seconded the motion. All in favor and the motion carried.

Settlement Agreement-AJ’s Good Spirits-The City of Dora was projected to receive $26,582
from the settlement agreement. The City has received $22,494, a difference of $4,088 for
Avenu’s collection fees, etc.

Item #7— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated
April 11, 2023. Motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #8 –Departmental Reports– A motion was made by George Sides, Jr. to approve March
2023 Department Reports A-G. Norman Holt seconded the motion. All in favor and the motion carried.

Item #9 – Dora High School Wrestling Team Sign–Chris Edwards made a motion to purchase
a Welcome to Dora sign from Avid Signs that also recognizes the wrestling team’s state
championship. Matt Woods will cover the cost if it exceeds $300. David Box seconded the
motion. All in favor and the motion carried.

Item #10-City of Lights Donation– The City of Dora has received $32,859.17 thus far from two
of the settlements from the AL Opioid Litigation. There are at least five more pending settlement agreements. These funds have certain criteria for their usage which includes treatment and prevention of opioid addition and education of opioid usage. George Sides, Jr. made a motion to make a donation of $20,000 to the City of Lights-Mayberry Center to help them build their new men’s treatment facility. In the future, the additional funds the City receives may be used towards a school intervention program to educate children of the danger of opioid addiction. David Box seconded the motion. All in favor and the motion carried.

Item #11-Park Department Requests- AED purchase- The battery pack and pads that were ordered in January for the AED at the ballpark concession stand are on a manufacturer backorder and there is no estimated date of arrival. Norman Holt made a motion to purchase a Phillips AED sale price $1,870. Gary Thomas seconded the motion. All in favor and the motion carried.

Fire Ant and Mosquito Defense Service- A quote was received from Tru Green for fire ant
control for $2,850 and mosquito service for $1,500. A second quote was received from Blanton Exterminating for $1,554 for fire ant control and $206/month for mosquito control (during spring-summer months of mosquito activity). Both quotes for fire ant protection guarantee one year of fire ant control but no guarantees regarding mosquito control. The coverage areas include all baseball fields and the grassy area behind the playground. Gary Thomas made a motion to approve the quote from Blanton Exterminating for fire ant and mosquito control. Chris Edwards seconded the motion. David Box abstained. All in favor and the motion carried.

Item #12-Ordinance #2-2023- First Reading of Ordinance #2-2023-Drummond Annexation.
Mayor Stephens presented the petition from Drummond Company requesting annexation into the City Limits of the City of Dora. There will be a work session scheduled for Tuesday, April 18, 2023 at Dora City Hall with Drummond Company to discuss the terms and conditions of their annexation.

Gary Thomas made the motion to adjourn the meeting. Norman Holt seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

March 23, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Gary Thomas. The Pledge of Allegiance was led by Mayor Stephens.

The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were David Box, George Sides, Jr., Chris Edwards, Randy Spears, Gary Thomas and Mayor Stephens were present. Norman Holt and Hezikiah Walker, Jr. were absent. A quorum was in attendance.

Item#5- Approval of Minutes- The minutes of the March 9, 2023 were reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #6 – Old Business –We are still awaiting more bids for the Handicap Concrete Sidewalk Project for the playground.

Item #7— Bill List – A motion was made by Randy Spears to approve the bill lists dated March 21, 2023. Motion was seconded by David Box. All in favor and the motion carried.

Item #8 –Walking Trail Street Light Crest Drive and Sellers Road– Randy Spears made a motion to approve Alabama Power to add a streetlight to the existing service pole at the parking lot that leads to the walking trail on Sellers Road and Crest Drive. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #9 – Walker County Board of Equalization Nominee–The City of Dora may nominate one qualified resident of the city to the Walker County Board of Equalization. At this time, there is no one that the City of Dora Council would like to nominate to this board.

Item #10-Park Building Proposals– Chase Gant presented two proposals for an indoor batting facility and basketball practice facility for the park. The first quote received from Roof Mart Metal Buildings was for $141,490 for a 60×100 enclosed building. The second quote from Dunn Building was for $185,000.00 for a 40x60x16 maintenance building. The specifications on the building were not comparable. David Box made a motion to table this item until plans are drawn, and comparable bids are received. Gary Thomas seconded the motion. All in favor and the motion was tabled.

Item #11-Golf Course Equipment Purchase – Don Cummings presented two quotes for a piece of equipment for the golf course. The golf course would be able to use it to cut around the lake, cut cart paths, move sand and sod. The equipment is on tracks and won’t damage the golf course like a tractor would. The first quote is from Jam Construction for $46,250 for a used 2014 John Deere Skid Steer with a brush cutter attachment, pallet forks and grapple bucket. The second quote is from TriGreen Equipment, LLC for a new John Deere track loader with rotary cutter, scrap grapple and pallet forks for $208,103.44. The golf course has to rent this piece of equipment to cut the area around the lake which costs $6500 each time and to move sod off pallets for $400/day. The street department would also be able to use the equipment. Chris Edwards made a motion to purchase the used 2014 John Deere Skid Steer for $46,250 minus the $800 rental fee only if the item does not have to be bid on following the rules of competitive bid law. The golf course would pay 75% of the purchase price and the city would pay 25% of the purchase. All in favor and the motion passed. Roll Call Vote: David Box-Yes; Randy Spears-Yes; Gary Thomas-Yes; Mayor Stephens-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes. Yes-6. All in favor and the motion carried.

Item #12-Executive Session- Chris Edwards made the motion to enter executive session to discuss a pending settlement agreement with Avenu and AJ’s Good Spirit. Randy Spears seconded the motion. Roll Call Vote: Gary Thomas-Yes; Mayor Stephens-Yes; David Box-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes; Randy Spears-Yes. Yes-6. All in favor and the motion carried to enter executive session.

Chris Edwards made the motion to return to regular session. Gary Thomas seconded the motion. All in favor and the motion carried. The council returned to open meeting.

Randy Spears made a motion to accept a settlement offer regarding AJ’s Good Spirt and Avenu on behalf of the City of Dora. Gary Thomas seconded the motion. Roll Call Vote: David Box-Yes; George Sides, Jr.- Yes; Mayor Stephens-Yes; Chris Edwards-Yes; Randy Spears-Yes; Gary Thomas-Yes; Yes-6. The motion carried.

Chris Edwards made the motion to adjourn the meeting. Randy Spears seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

March 9, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Norman Holt. The Pledge of Allegiance was led by Mayor Stephens.

The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were David Box, George Sides, Jr., Norman Holt, Chris Edwards, Gary Thomas, Hezikiah Walker, Jr. and Mayor Stephens. Randy Spears was absent. A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the February 23, 2023 regular meeting minutes were reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #6 – Old Business –We are awaiting the survey for Chris Wise property. Once the survey is received, Chris will have the property appraised.

Item #7— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated March 7, 2023. Motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #8 – Departmental Reports – A motion was made by George Sides, Jr. to approve February 2023 Department Reports A-G. Motion was seconded by David Box. All in favor and the motion carried.

Item #9 –Ordinance #1-2023-Alawest Annexation–The proposed ordinance has been posted for the required amount of days in the Daily Mountain Eagle and the public can be heard at this point regarding proposed annexation. No comments were made from the public at this time. David Box made a motion to accept Ordinance #1-2023 to annex Alawest property in to the City Limits of Dora. The motion was seconded by Chris Edwards

Roll Call Vote: Gary Thomas- Yes; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes; Norman Holt-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes. All in favor and the motion carried.

Item #10 – Lake Improvement-Nelson Engineering Fees – Chris Edwards made a motion to accept the engineering fees totaling $34,000 for field surveys, plans/specs, bidding phase, construction observation and engineering to Nelson Engineering for the lake improvement project. Gary Thomas seconded the motion. All in favor and the motion carried.

Item #11-Park Department Request – Gary Thomas made a motion to purchase lids for the garbage cans for the park for a total of $955.94 from Tree Top Products. David Box seconded the motion. All in favor and the motion carried.

Item #12-Playground Handicap Concrete Sidewalk- We have received one bid from a concrete finisher to pour a handicap sidewalk leading to the playground to the handicap swing. Only one quote has been received. David Box made a motion to table this item until additional bids are received. Hezekiah Walker, Jr. seconded the motion. Item tabled.

David Box made the motion to adjourn the meeting. Chris Edwards seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
February 23, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.
The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner.

Present at the meeting were David Box, George Sides, Jr., Norman Holt, Chris Edwards, Randy
Spears, Gary Thomas, Hezikiah Walker, Jr. and Mayor Stephens were present. A quorum was in attendance.

Item#5- Approval of Minutes- The minutes of the February 9, 2023 were reviewed. A motion
was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business –None.

Item #7— Bill List – A motion was made by Randy Spears to approve the bill lists dated
February 21, 2023. Motion was seconded by Norman Holt. All in favor and the motion carried.

Item #8 –Magistrate Classes– Randy Spears made a motion to approve the magistrate to attend the AL Administrative Office of Courts Class in Birmingham for $210.00. David Box seconded the motion. All in favor and the motion carried.

Item #9 – Park Department Request–Chris Edwards made a motion to purchase a changing
message sidewalk sign and letter kit to advertise for Dora Park and Rec activities for $639.95 plus tax. Randy Spears seconded the motion. All in favor and the motion carried.

Item #10-Lake Development– George Sides, Jr. made a motion to begin the bid process to
begin the lake development project. The estimate from Nelson Engineering for $343,000 was reviewed which includes entrance road work, a paved asphalt parking area, gravel walking path to the lake, an asphalt road to maintenance building, concrete work along Sharon Blvd, a 60×28 pavilion which includes women’s and men’s restrooms with two stalls each, septic system, water and power lines to pavilion. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #11-Ordinance #1-2023- First Reading of Ordinance #1-2023 Alawest Annexation. Mayor
Stephens presented the petition from Alawest-AL, LLC for annexation into the City of Dora.

Chris Edwards made the motion to adjourn the meeting. Gary Thomas seconded the motion.

All in favor and meeting was adjourned.