Regular Session Minutes of the
Council of the City of Dora, Alabama

July 27, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.

The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Hezekiah Walker, Jr. and Mayor Stephens were present. A quorum was in attendance.

Item#5- Approval of Minutes- The minutes of the July 13, 2023 were reviewed. A motion was
made by Randy Spears to accept the minutes as written. The motion was seconded by Chris Edwards.

All in favor and the motion carried. Mayor Stephens abstained from the vote due to his absence from the previous council meeting.

Item #6 – Old Business –The cost of fish feed was reviewed from three different vendors. Randy Spears made a motion to purchase fish food from Thrasher’s Feed and Supply in Sumiton. The cost of the food is $22.99/fifty-pound bag The fish need to be fed five pounds per day. Chris Edwards seconded the motion. All in favor and the motion carried.

An update was given about the lake improvement project. While excavating the new road, the construction company broke the lid of the old septic tank, and we were advised to have this old septic tank pumped and removed because it is in the ditch line of the entrance road. Superior Septic Services has been called to complete this task.

Item #7— Bill List – A motion was made by Norman Holt to approve the bill lists dated July 25, 2023.

Item #12-Employee Pay Raises-Randy Spears made a motion to increase all full time hourly
employee’s pay rates by fifty cents per hour (based on a poor evaluation by their supervisor), one dollar per hour (based on a good evaluation by their supervisor) and two dollars per hour for four employees at the golf course for their excellent evaluations and years of service credit. One part time golf course employee and one part time city hall employee also received an hourly increase. Norman Holt seconded the motion. All in favor and the motion carried.

Item #13-Defensive Driving School Partnership- Hezikiah Walker, Jr. related that the City of
Jasper would like to send individuals from their city who choose to go to defensive driving school to participate in driving school here at Dora. David Box made a motion to allow the City of Jasper to refer individuals who qualify for driving school to participate and pay the driving school fee to the City of Dora to satisfy their fine from the City of Jasper. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #14-East Walker Sewer Authority-Robby Busby has been the Chairman of East Walker
Sewer Authority for approximately seven years and his commission has expired. Randy

Spears made a motion to nominate Philip Ballenger as Chairman of the East Walker Sewer Authority.

Norman Holt seconded the motion. All in favor and the motion carried.

A brief conversation was held regarding our current canine control ordinance. Randy Spears offered to research options regarding revising our current ordinance with canine control.

David Box made the motion to adjourn the meeting. Gary Thomas seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

July 13, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Gary Thomas. The Pledge of Allegiance was led by Mayor Pro-Tem
Norman Holt.

The meeting was called to order by Mayor Pro-Tem Norman Holt. Roll call was taken by Stacy
Turner. Present at the meeting were David Box, Norman Holt, George Sides, Jr., Randy Spears,
Gary Thomas, Hezikiah Walker, Jr. Chris Edwards and Mayor Stephens were absent. A quorum was in attendance.

Item #5-Approval of Minutes-The minutes of the June 22, 2023 council meeting were
reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried.

Item #6-Old Business-Hezikiah Walker, Jr. informed the council that he had copies of Parrish and Jasper’s nuisance ordinance and recommended a possible work session in the future to amend our current nuisance ordinance.

Item #7-Bill List-A motion was made by Randy Spears to approve the bill lists dated July 12,

2023. Motion was seconded by George Sides, Jr. All in favor and the motion carried.

Item #8-Departmental Reports-A motion was made by George Sides, Jr. to approve the June
2023 departmental reports A-G. David Box seconded the motion. All in favor and the motion
carried. Hezikiah Walker, Jr. requested more information be given in the park report in the
future.

Item #9-Dora Lake Restocking-Randy Spears presented the management plan
recommendations by Southeastern Pond Management for the Dora City Lake. It is recommended that the lake be catch and release only at this time to allow the fish to grow in size. George Sides, Jr. made a motion to initiate the fertilization program which cost $160.42 per month and stock one load (approximately ten thousand) of adult thread fin shad which cost $2,100 (two thousand one hundred dollars and no/100 per load). David Box seconded the motion. All in favor and the motion carried.

The management plan recommended an automatic fish feeder but more information was needed to be able to approve this purchase. The proposal will also include an annual electro fishing evaluation which would occur Summer 2024.

Item #10-Jackson Tree Service Quote-George Sides, Jr. made a motion to accept the quote by
Jackson Tree Service to trim all the overhanging limbs/trees from the areas of 80 Sharon
Boulevard to 4000 Sharon Boulevard and from 1225 Glover Road to 1500 Glover Road. Gary
Thomas seconded the motion. All in favor and the motion carried.

Randy Spears made the motion to adjourn the meeting. David Box seconded the motion. All in favor and the motion carried.

Regular Session Minutes of the
Council of the City of Dora, Alabama

June 22, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Norman Holt. The Pledge of Allegiance was led by Mayor Stephens.
The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Gary Thomas, Hezekiah Walker, Jr. and Mayor Stephens were present. Randy Spears was absent. A quorum was in attendance.

Item#5- Approval of Minutes- The minutes of the June 8, 2023 were reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #6 – Old Business –A brief update was given on the Lake Improvement Project including re-stocking the pond and Heritage Landing project.

Item #7— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated June 21, 2023. Motion was seconded by Norman Holt. All in favor and the motion carried.

Item #8 –Department Head Pay Raises– Chris Edwards made a motion to give a $5,000 (five
thousand and no/100 dollar) yearly pay raise to Don Cummings, manager of Horse Creek Golf Course and Keith Wright, Superintendent of Horse Creek Golf Course. Their salaries are paid from the Horse Creek Golf Course account. Don Cummings has ten years of service with the City of Dora and Keith Wright has twenty-two years of service with the City of Dora. David Box seconded the motion. Roll Call Vote: Gary Thomas-Yes; Hezikiah Walker, Jr.-Yes; David Box-Yes; Norman Holt-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes; Mayor Stephens-Yes. Yes=7. All in favor and the motion carried. David Box made a motion to give a $5,000 (five thousand and no/100 dollars) yearly pay raise to Jeremy Hicks, Street Department Superintendent who has twelve years of service with the City of Dora and to Police Chief Jared Hall who has eleven years of service with the City of Dora. Chris Edwards seconded the motion. Roll Call Vote: Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes; Norman Holt-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes; Gary Thomas-Yes; Yes=7. All in favor and the motion carried. David Box made a motion to give a $3,000 (three thousand and no/100 dollars) yearly pay raise to Stacy Turner, City Clerk who has one year of service with the City of Dora. Gary Thomas seconded the motion. Roll Call Vote: Mayor Stephens-Yes; David Box-Yes; Norman Holt-Yes; Chris Edwards-Yes; George Sides, Jr.-Yes; Gary Thomas-Yes; Hezikiah Walker, Jr.-Yes. Yes=7. All in favor and the motion carried. George Sides, Jr. made a motion to increase the Fire Chief Salary to $600/month (six hundred dollars
and no/100) to Chase Welborn. His current salary is $500/month (five hundred dollars and no/100). Hezikiah Walker, Jr. seconded the motion. All in favor and the motion carried.

There was a brief discussion regarding the remaining employee pay raises, the nuisance ordinance and potential zoning in the future.

George Sides, Jr. made the motion to adjourn the meeting. Norman Holt seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

June 8, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.
The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Hezekiah Walker, Jr and Mayor Stephens were present. A quorum was in attendance.

Item #5- Approval of Minutes- The minutes of the May 25, 2023 were reviewed. A motion was
made by Chris Edwards to accept the minutes as written. The motion was seconded by Randy Spears. All in favor and the motion carried.

Item #6 – Old Business –None

Item #7— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated June 7, 2023. Motion was seconded by Randy Spears. All in favor and the motion carried.

Item #8 –Departmental Reports– A motion was made by George Sides, Jr. to approve May 2023 Department Reports A-G. Gary Thomas seconded the motion. All in favor and the motion carried.

Item #9 – Ordinance #6-2023-Granting a Franchise to Archaea Energy, its Successors and
Assigns, in the City of Dora, Alabama– Randy Spears made a motion to accept Ordinance #6-2023. This is the second reading of the ordinance which is regarding a twenty- year franchise fee to install a gas line through Burnwell Road to River Road. Archaea Energy will pay the City of Dora a lump sum franchise fee of $120,725.00 (one-hundred twenty thousand, seven hundred twenty-five and no/100). Gary Thomas seconded the motion. The floor was opened for all comments and questions which were all answered by Bob Conrad, President of Mid South Engineering Consultants, LLC who will be performing all the work on this project.
Roll Call Vote: Norman Holt-Yes; Chris Edwards-No; George Sides, Jr-No; Randy Spears-Yes; Gary Thomas-Yes; Hezikiah Walker, Jr.-Abstain; Mayor Stephens-Yes; David Box-No. Yes-4. No-3. Abstain-1. Yes-4; No-3; Abstain-1. The motion carried.

Item #10-Dora Lake Restocking- George Sides, Jr. made a motion to accept the cost for the first phase of the lake restocking from Southeastern Pond Management which is $1,100 (one-thousand one hundred and no/100) with a $200.00 (two hundred and no/100) mileage fee for a total of $1,300.00 (one thousand three hundred and no/100) for the electrofishing evaluation and management plan. Hezikiah Walker, Jr. seconded the motion. All in favor and the motion carried.

Item #11-Park Director Salary- George Sides, Jr. made a motion to increase the park director
salary to $500/month (five hundred and no/100). His current salary is $300/month (three hundred and no/100). Randy Spears seconded the motion.
Roll Call Vote: Chris Edwards-Yes; George Sides, Jr-Yes; Randy Spears-Yes; Gary Thomas-No;
Hezikiah Walker, Jr.-No; Mayor Stephens-No; David Box-Yes; Norman Holt-Yes. Yes-5. No-3. The motion carried.

Item #12-Fire Department Request- Randy Spears made a motion to approve the purchase of a Binder Lift-patient assist device which will come with a five-year warranty for a total cost of $791 (seven hundred ninety-one and no/100). George Sides, Jr. seconded the motion. All in favor and the motion carried.
George Sides, Jr. made the motion to adjourn the meeting. Gary Thomas seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

May 25, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Stephens. The Pledge of Allegiance was led by Mayor Stephens.
The meeting was called to order by Mayor Stephens. Roll call was taken by Stacy Turner.
Present at the meeting were David Box, Chris Edwards, George Sides, Jr., Randy Spears, Gary
Thomas, Hezekiah Walker, Jr. and Mayor Stephens were present. Norman Holt was absent. A
quorum was in attendance.

Item#5- Approval of Minutes- The minutes of the May 11, 2023 were reviewed. A motion was
made by Chris Edwards to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried.

Item #6 – Old Business –None.

Item #7— Bill List – A motion was made by Randy Spears to approve the bill lists dated May
23, 2023. Motion was seconded by David Box. All in favor and the motion carried.
Item #8 –Pickleball Court Optional Crack Repair Membrane– To repair the cracks in the
future pickleball court, the cost is $16/lineal foot from Lower Bros Tennis Courts. There are
approximately 425 feet of cracks in the current court which would cost approximately six
thousand eight hundred dollars ($6,800.00) to repair. Randy Spears made a motion to pay up to $6,800.00 to repair the cracks in the court. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #9 – Lake Improvement Bids-New Entrance Road and Grading-Dora Lake–Mayor
Stephens informed the Council that the sealed bids were received and opened from the three companies who submitted bids for the lake improvement project and the low bidder for Phase I of the lake improvement project was Gillespie Construction. This phase will include the site prep, excavation, grading of the road with asphalt, new concrete entrance with sidewalk, curb, gutter and storm piping systems. Nelson Engineering has prepared the second phase for bidding on the construction of the pavilion and will be placing it out for bid. The bid tabulation for Phase I was reviewed for the project, and it was decided to remove the walking trail estimate from the bid and approve additive #7A which is to remove the current storm pipe and replace with a new pipe for a cost of seven thousand five hundred and no/100 ($7,500.00). Randy Spears made a motion to award the Dora Lake Entrance Road and Grading (Phase I) to Gillespie Construction for the base bid of two hundred forty-two thousand eight hundred dollars and no/100 ($242,800.00) and also to approve additive #7A for the new storm pipe for seven thousand five hundred and no/100 ($7,500.00) for a total cost of two hundred fifty thousand three hundred dollars and no/100 ($250,300.00). The funds for this project will come from ARPA funding.
Chris Edwards seconded the motion. Roll Call Vote: Randy Spears-Yes; Gary Thomas-Yes;
Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes; David Box-Yes; Chris Edwards-Yes; George
Sides, Jr.-Yes. All in favor and the motion carried.

Item #10-AAMCA Municipal Clerk Conference– Randy Spears made a motion to approve to
send the City Clerk to the municipal clerk conference in Point Clear, AL June 27-30, 2023 for a total cost of approximately one thousand one hundred fifty-two and no/100 ($1152.00) which includes the registration fee of $285.00 (two hundred eighty-five and no/100) and hotel costs. David Box seconded the motion. All in favor and the motion carried.

Item #11-Ordinance #6-2023-Archaea Energy Franchise Agreement- First Reading of
Ordinance #6-2023. Pineview Landfill produces methane gas and Archaea Energy is working
with Pineview Landfill to recycle the methane gas. They would need to access Kinder Morgan’s gas line located off Burnwell Road and River Road via a pipeline that would be installed here on some of the city’s streets. The agreement also includes a franchise fee paid in a lump sum to the City of Dora for one hundred twenty thousand seven hundred twenty-five and no/100 ($120,725.00). This franchise agreement is for twenty years. There is one acre of land owned by Dora Utilities that Archaea Energy is interested in purchasing to build a regulator station on River Road which will be discussed later. Randy Spears made a motion to suspend the rules for immediate consideration of Ordinance #6-2023-Archaea Energy Franchise Agreement. David Box seconded the motion. Roll Call Vote: David Box-Yes; Chris Edwards-No; George Sides, Jr.-Yes; Randy Spears-Yes; Gary Thomas-Yes; Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes. Yes-6; No-1. The motion failed.

Item #12-Horse Creek Golf Course Surplus Equipment-Randy Spears made a motion to
declare the following items as surplus property at the golf course: a four-seater golf cart
$1500.00 (one thousand five hundred and no/100), club car $500.00 (five hundred and no/100), EZ go two-seater gas cart $400.00 (four hundred and no/100), John Deere 1545 mower $500.00 (five hundred and no/100). These items will be sold for $2900.00 (twenty-nine hundred and no/100). David Box seconded the motion. All in favor and the motion carried.

There was a brief discussion regarding scheduling a town hall meeting with the residents of
Yerkwood regarding possible annexation in the City Limits of Dora.

Randy Spears made the motion to adjourn the meeting. David Box seconded the motion. All in favor and meeting was adjourned.