Workshop Session Minutes of the
Council of the City of Dora, Alabama

October 29, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at
6:00 p.m.

Present at the meeting was Mayor Hezikiah L. Walker, Jr., George Sides, Jr., Gary
Thomas, Norman Holt and Robert Busby.

Items discussed were the budget for the Fiscal Year 2025 and the Mayor/Council salary for the new term/election in 2025.

Regular Session Minutes of the
Council of the City of Dora, Alabama
October 24, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Mayor Hezikiah L. Walker, Jr.

Mayor Walker led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner Present at the meeting were Norman Holt, George Sides, Jr., Chris Edwards, Gary Thomas, Robert Busby and Mayor Walker. David Box and Randy Spears were absent. A quorum was in attendance.

Item #5 — Approval of the Minutes – The minutes of the October 10, 2024 and October 17, 2024 council meeting were reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Norman Holt. All in favor and the motion carried.

Item #6 – Dora Baseball Sponsorship Sign – Coach Glenn, baseball coach for Dora High School related the city could renew their sign for the baseball field for $150 (one hundred fifty and no/100). George Sides made a motion to renew the baseball sign for the City of Dora for $150 (one hundred fifty and no/100). Chris Edwards seconded the motion. All in favor and the motion carried.

Item #7 – Old Business – Buffalo Rock – George Sides made a motion to approve the three-year agreement with Buffalo Rock Company to be the exclusive beverage provider for the City of Dora. Norman Holt seconded the motion. Mayor Walker related both companies (Coca-Cola and Buffalo Rock) were contacted by him and asked to submit their service proposal and rates. Roll Call Vote: Norman Holt-YES; Chris Edwards-NO; George Sides-YES; Gary Thomas-YES; Robert Busby-NO; Mayor Walker-YES. YES=4, NO=2. The motion carried.

Volunteer Fire Pay – Gary Thomas made a motion to increase the volunteer pay which is $5 for training and medical calls to $10 per call and the fire,/hazmat calls be increased from $10 per call to $25 per call. Norman Holt seconded the motion. ROLL CALL VOTE: Gary Thomas-YES; Mayor Walker-Abstain; Norman Holt-YES; George Sides- YES; Chris Edwards-Abstain; Robert Busby-Abstain. YES=3; ABSTAIN=3. The motion carried.

Item #8 – Bill List – Norman Holt made a motion to accept the bill list dated October 23, 2024. Robert Busby seconded the motion. All in favor and the motion carried.

Item #9 – Police Chief Request – Chief Hall asked permission to drive his city vehicle to Gatlinburg December 5-9, 2024 to be an escort along with the SRO for the high school marching band while participating in the Christmas Parade. George Sides made a motion to approve Chief Hall to escort the band in his city vehicle to Gatlinburg and escort the band to all events they attend while there. Norman Holt seconded the motion. All in favor and the motion carried.

Item #10 – Magistrate Request – George Sides made a motion to approve the quote from Carter Sound Solutions for a fourteen-inch HP ProBook laptop for $969.93 (nine hundred sixty-nine and 93/100) and to also increase her email license to $276.80 (two hundred seventy-six and 80/100) per year along with virus protection for $44 annually for the device. Norman Holt seconded the motion. All in favor and the motion carried.

Item #11 — Resolution #9 – 2024 Golf Course Pump Station Bid – Chris Edwards made a motion to accept Resolution #9-2024 to accept the low bid of $352,105 (three hundred fifty-two thousand and no/100) for the golf course sewer pump by CD Roberts Contracting. Norman Holt seconded the motion. Roll Call Vote: Gary Thomas-YES; Robert Busby-YES; Mayor Walker-YES; Norman Holt-YES; Chris Edwards-YES; George Sides-YES=6. The
motion carried.

Item #12 – Project Summary – Heritage Landing Sewer Extension and Pump Station – Chris Edwards made a motion to accept the project summary for Heritage Landing and Golf Course Pump Station as submitted by Robert Nelson. Robert Busby seconded the motion. All in favor and the motion carried.

Item #13 – Council Meeting (November and December) – George Sides made a motion to change the scheduled council meeting of Thursday, November 28, 2024 to Tuesday, November 26, 2024. Gary Thomas seconded the motion. All in favor and the motion carried.

Mayor Walker announced a work session on Tuesday, October 29, 2024 at 6 p.m. and the Veterans Day Program is scheduled for Thursday, November 7, 2024 at 5:30 p.m. at the Dora Civic Center.

Mayor Walker opened the floor for public comment. Marion Combs inquired about the financial responsibility the City would have in all the upcoming projects.

Item #15 – Adjourn – Robert Busby made the motion to adjourn the meeting. Chris Edwards seconded the motion.

All in favor and the meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
October 17, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Norman Holt.

Mayor Hezikiah L. Walker, Jr. led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Gary Thomas, Robert Busby and Mayor Walker. Randy Spears was absent. A quorum was in attendance.

Item #5 — Approval of the Minutes – The minutes of the September 19, 2024 council meeting were reviewed. The motion was made by George Sides. to accept the minutes as written. The motion was seconded by Norman Holt. All in favor and the motion carried.

Item #6 – Departmental Reports A-G – George Sides made a motion to approve the
departmental reports A-G. Gary Thomas seconded the motion. All in favor and the motion
carried.

Item #7 – Bill List – Gary Thomas made a motion to accept the bill list dated October 8, 2024. Norman Holt seconded the motion. All in favor and the motion carried.

Item #8 – Old Business – Mayor Walker provided information received from Pyro Productions, Inc. regarding the scheduled fireworks show on July 4, 2025. This item was tabled until further information can be gathered from Byars and Wright regarding the cost of an insurance policy for the event and also more information from Pyro Productions regarding a licensed employee to shoot the show for the city in case the park director is unable to renew his license before the event to shoot the show for the city.

Item #9 – Fire Department – Firehouse Subs Public Safety Foundation Grant Award – Chris Edwards made a motion to accept the 2024 Firehouse Subs Public Safety Foundation Grant in the amount of $34,795 (thirty-four thousand seven hundred ninety-five and no/100) for the purchase of Hurst Spreader, Cutter, Ram and Accessories. David Box seconded the motion. All in favor and the motion carried. Chief Booth related the items would be purchased and then we would be reimbursed for them with the grant money. George Sides made a motion to approve the purchase of the awarded tools for $34,795 (thirty-four thousand seven hundred ninety-five and no/100). Robert Busby seconded the motion. All in favor and the motion passed.

Item #10 – Fire Department Agreement – Chief Booth related that for the Fire Department to provide Advanced Life Support (ALS) we must have a signed agreement with a medical director. Chris Edwards made a motion to allow Chief Adrean Booth to sign the agreement with UAB/Birmingham Regional EMS System (BREMSS)/Dr. William Ferguson to be the City of Dora Fire and Rescue’s medical director for the ALS license. Norman Holt seconded the motion. All in favor and the motion carried.

Item #11 – Cintas Agreement – Renewal– Norman Holt made a motion to renew the three-year agreement with Cintas for uniform services for the street department and golf course
maintenance employees. Gary Thomas seconded the motion. All in favor and the motion carried.

Item #12 – Ordinance #11 – 2024 – Property Annexation of Derrick Ellington – First Reading- First Reading of Ordinance #11-2024-Annexation of Property of Derrick Ellington. The petition for annexation signed by Derrick Ellington and map of property was also presented.

Item #13 – Ordinance #12 – 2024 – Property Annexation of Dorothy Doaty (75 Doaty Street) – First Reading – First Reading of Ordinance #12-2024-Annexation of Property of Dorothy Doaty. The petition for annexation signed by Dorothy Doaty and map of property was also presented.

Item #14 – Ordinance #13 – 2024 – Property Annexation of Charlotte Pruitt (81 Smoot Street) – First Reading- First Reading of Ordinance #13-2024-Annexation of Property of Charlotte Pruitt. The petition for annexation signed by Charlotte Pruitt and map of property was also presented.

Item #15 – High School Parade and Veteran’s Day Program – Mayor Walker was asked to
participate in the Dora High School Homecoming Parade and represent the City of Dora. David Box made a motion to reimburse Mayor Walker $152.83 (one hundred fifty-two and 83/100) for the purchase of candy that was bought and given to the children at the Dora High School Homecoming Parade. Robert Busby seconded the motion. All in favor and the motion carried.

Mrs. Karen Walker related a committee has been formed to plan a Veteran’s Day Celebration at Dora Civic Center on November 7 from 5:30 p.m. to 6:30 p.m. Dora High School Band, the local Boy Scouts Troops and a guest speaker from the State American Legion Organization has been contacted to participate in the event. Norman Holt made a motion to spend up to $1,000 (one thousand dollars and no/100) on refreshments, decorations and other necessary items to be purchased for the event. David Box seconded the motion. All in favor and the motion carried.

Item #16 – Public Comments – Chief Booth commented about the East Walker Chamber of
Commerce Christmas Parade and several routes were discussed about the event.

Item #17 – Executive Session – Chris Edwards made a motion to enter executive session to discuss legal matters with the City Attorney, Jim Brakefield. Mayor Walker related that the council would not reconvene after the executive session is concluded. Norman Holt seconded the motion. All in favor and the motion carried to enter into executive session.

Chris Edwards made a motion to adjourn. David Box seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
October 10, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Hezikiah L. Walker, Jr.

Mayor Walker led the Pledge of Allegiance.
The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner.

Present at the meeting were George Sides, Jr., Gary Thomas and Mayor Walker. Absent was David Box, Norman Holt, Chris Edwards, Randy Spears and Robert Busby. There was no quorum in attendance therefore the meeting was canceled.

Regular Session Minutes of the
Council of the City of Dora, Alabama
September 19, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Reverend Eric Tolbert. Mayor Hezikiah L. Walker, Jr. led the Pledge of
Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the August 8,2024 and August 22, 2024
council meeting were reviewed. The motion was made by George Sides. to accept the minutes as written. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #6-Departmental Reports A-G – Norman Holt made a motion to approve the departmental reports A-G. David Box seconded the motion. All in favor and the motion carried.

Item #7 – Bill List – Norman Holt made a motion to accept the bill list dated September 11, 2024. Gary Thomas seconded the motion. All in favor and the motion carried.

Item #8 – Old Business – Mayor Walker related there was no old business with any updated
information. Chris Edwards requested the Buffalo Rock agreement be presented to the council for approval.

Item #9 – Dora High School Football Program – Reverend Coach Tolbert and Coach Steve
Woods came to thank the City of Dora, Mayor and Council for the support of the high school
programs. Norman Holt made a motion to purchase a sign for the football field in the amount of $250 (two hundred fifty and no/100). Chris Edwards seconded the motion. All in favor and the motion passed.

Item #10 – Pay Raises – The remaining employees who had not received a pay raise earlier in the year were addressed at this time. Norman Holt made a motion to give a six percent increase to the magistrate, Merinda Pugh. Gary Thomas seconded the motion. All in favor and the motion carried.

Randy Spears made a motion to approve a ten percent increase for the golf course employees to Melessa Harris, Bryan Hill, W. Peyton Johnson, Bart Washburn and a twenty-five percent increase to Savannah Vintson. Chris Edwards seconded the motion. All in favor and the motion carried.

Randy Spears made a motion to approve a 42.9% increase to firefighter Trevor Edwards. David Box seconded the motion. Chris Edwards abstained. The motion carried.

George Sides made a motion to increase the volunteer firefighter call pay. The current calls that are paid at $5 (five)/incident which include medical calls and training will now be paid $10(ten)/incident. The current calls that are paid at $10(ten)/incident which include fire, hazmat calls will now be paid $25(twenty-five)/incident. David Box seconded the motion then rescinded his second. Gary Thomas seconded the motion. Mayor Walker opposed the motion. The motion carried.

Mayor Walker wanted it to be noted that he would be contacting the AL Ethics Commission for their opinion regarding the council members who are volunteer firefighters voting on this item of volunteer firefighter pay.

Item #11 – Ordinance #8 – 2024 – Property Annexation of Odessa Terry (5061 Sharon Blvd) – Second Reading – The ordinance has been read and posted in the necessary locations for the required number of days. The public can be heard for comment. No comments were made. Chris Edwards made a motion to approve Ordinance #8-2024- Property Annexation of Odessa Terry (5061 Sharon Blvd). Randy Spears seconded the motion- Roll Call Vote: George Sides-YES; Randy Spears-YES; Gary Thomas-YES; Robert Busby-YES; Mayor Walker-YES; David Box- YES; Norman Holt-YES. Chris Edwards=YES. YES=8. The motion carried.

Item #12 – Ordinance #9 – 2024 – Property Annexation of Moses and Evelyn Terry (39 Doaty
Street) – Second Reading – The ordinance has been read and posted in the necessary locations for the required number of days. The public can be heard for comment. No comments were made. Chris Edwards made a motion to approve Ordinance #9-2024- Property Annexation of Moses and Evelyn Terry (39 Doaty Street). Gary Thomas seconded the motion- Roll Call Vote: Randy Spears-YES; Gary Thomas-YES; Robert Busby-YES; Mayor Walker-YES; David Box-YES; Norman Holt-YES; Chris Edwards=YES; George Sides=YES. YES=8. The motion carried.

Item #13 – Ordinance #10 – 2024 – Property Annexation of Drummond Company Second
Reading – The ordinance has been read and posted in the necessary locations for the required number of days. The public can be heard for comment. No comments were made. Chris Edwards made a motion to approve Ordinance #10-2024- Property Annexation of Drummond Company. David Box seconded the motion- Roll Call Vote: Gary Thomas-YES; Robert Busby-YES; Mayor Walker-YES; David Box-YES; Norman Holt-YES. Chris Edwards=YES; George Sides=YES Randy Spears=YES. YES=8. The motion carried.

Item #14 – Resolution #7 – 2024 – City of Dora Transportation Plan-Fiscal Year 2025 – Norman Holt made a motion to approve Resolution #7-2024- City of Dora Transportation Plan-Fiscal Year 2025 to include repairs to various bridges, culverts and streets within our existing road network. David Box seconded the motion. All in favor and the motion carried.

Item #15 – Fire Department Emergency Vehicle Repair – Chief Booth related the brush truck is out of service. Robert Busby made a motion to pay up to $2,000 (two thousand and no/100) for a rebuilt transmission which will have with a twelve-month warranty and to pay the tow company to take the vehicle to the shop. Norman Holt seconded the motion. All in favor and the motion carried.

Item #16 – Fire Department – Educational Resources – Randy Spears made a motion to approve the Fire Chief’s requested $900 (nine hundred and no/100) to be spent on fire prevention resources for community education. David Box seconded the motion. All in favor and the motion carried.

Item #17 – Heritage Landing Sewer Extension – Contract A-Force Main Bids – Robert Nelson updated the council on the Heritage Landing sewer extension project. Randy Spears made a motion to reject the only bid received from Gillespie Construction of $2,044,260 (two million, forty-four thousand, two hundred sixty and no/100) for Heritage Landing Sewer Extension- Contract A Force Main Bids. This bid exceeded the budget. Norman Holt seconded the motion. All in favor and the motion carried. AL Bid Law allows the City to negotiate with any contractor if only one bid is received and the bid exceeds the budget to ask them to bid on the project. Nelson Engineering contacted other contractors including Gillespie Construction and the only company that submitted a bid was B&H Contracting. Norman Holt made a motion to accept the negotiated bid of $1,437,269.25 (one million, four hundred thirty-seven thousand, two hundred sixty-nine and 25/100) from B&H Contracting contingent upon the approval of ADECA. Chris Edwards seconded the motion. All in favor and the motion passed.

Item #18 – Resolution #8 – 2024 – To Award Bid for Heritage Landing Sewer Extension –
Contract A – Sewer Force Mains – Chris Edwards made a motion to approve Resolution #8-2024 to award the bid to B&H Contracting for $1,437,269.25 (one million, four hundred thirty-seven thousand, two hundred sixty-nine and 25/100) for Contract A-Heritage Landing Sewer Extension Force Mains. Norman Holt seconded the motion. ROLL CALL VOTE: Chris Edwards-YES; George Sides-YES; Randy Spears-YES; Gary Thomas-YES; Robert Busby-YES; Mayor Walker-YES; David Box-YES; Norman Holt-YES. YES=8. All in favor and the motion carried.

Before the meeting adjourned, Randy Spears related the park director had not been included in the earlier discussion regarding pay raises and he made a motion to give the park director Chase Gant a ten percent increase in his salary to $550 (five hundred fifty and no/100)/month. Norman Holt seconded the motion. Robert Busby abstained. All in favor and the motion carried.

Item #19 – Public Comment – Mayor Walker opened the floor for public comment. None was
made.

Gary Thomas made a motion to adjourn. Norman Holt seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

August 22, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Hezikiah L. Walker, Jr. Mayor Walker led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas and Mayor Walker. Norman Holt and Robert Busby were absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the August 8, 2024 council meeting were reviewed. A motion was made by George Sides to accept the minutes as written. The motion was seconded by Gary Thomas. There was a discussion about removing some information included in Item #6 Old Business in the minutes. Gary Thomas rescinded his second to the motion. The motion died for lack of a second.

Item #6 – Old Business –Mayor Walker related we received the appraisal for the medical clinic.

The appraised value was $176,000 (one hundred seventy-six thousand and no/100). It was
decided to table this item to seek a rental property manager to assess the building and get their recommendation. Randy Spears related there were still employees who did not receive a pay raise at the last meeting that needs to be addressed. Mayor Walker related that topic would be discussed at the next meeting.

Item #7 –Bill List – Randy Spears made a motion to accept the bill list dated August 21, 2024 not including the amount paid to Norris Paving for $7,300 (seven thousand three hundred and no/100) for the additional work done to pave the path from the walking track to the lake and this item be added to the end of tonight’s agenda for approval. Chris Edwards seconded the motion.

ROLL CALL VOTE: Randy Spears: YES; Gary Thomas: YES; Mayor Walker: YES; David Box: YES; Chris Edwards: YES; Geroge Sides: NO. YES=5; NO=1. The motion carried.

Item #8-Ordinance #6-2024 Property Annexation of Tracy Smoot (108 Oakahalla Street)
Second Reading – The ordinance has been read and posted in the necessary locations for the required number of days and the public can be heard for comment. No comments were made.

David Box made a motion to approve Ordinance #6-2024 Annexation of the property of Tracy
Smoot located at 108 Oakahalla Street. George Sides seconded the motion. ROLL CALL VOTE:
David Box: YES; Chris Edwards: YES; George Sides: YES; Randy Spears: YES; Gary Thomas:
YES; Mayor Walker: YES. The motion passed.

Item #9-Ordinance #7-2024-Dora City Lake Creel Limit-Amendment to Ordinance #9-
2015 – Chris Edwards made a motion to suspend the rules for immediate consideration of
Ordinance #7-2024-Dora City Lake Creel Limit-Amendment to Ordinance #9-2015. David Box
seconded the motion. ROLL CALL VOTE: Mayor Walker-YES; David Box=YES; Chris Edwards=YES; George Sides=YES; Randy Spears=YES; Gary Thomas=YES.

Chris Edwards made a motion to approve Ordinance #7-2024-Dora City Lake Creel Limit-
Amendment to Ordinance #9-2015. David Box seconded the motion. ROLL CALL VOTE: Gary
Thomas=YES; Randy Spears=YES; George Sides=YES; Chris Edwards=YES; David
Box=YES; Mayor Walker=YES. The motion passed.

Item #10 – Ordinance #8-2024-Property Annexation of Odessa Terry (5061 Sharon
Boulevard) – First Reading-First Reading of Ordinance #8-2024-Annexation of Property of
Odessa Terry located at 5061 Sharon Boulevard. The petition for annexation signed by Odessa

Terry was also presented.

Item #11—Ordinance #9-2024-Property Annexation of Moses and Evelyn Terry (39 Doaty
Street) – First Reading-First Reading of Ordinance #9-2024 Annexation of Property of Moses
and Evelyn Terry located at 39 Doaty Street. The petition for annexation signed by Moses and
Evelyn Terry was also presented.

Item #12- Ordinance #10-2024 -Drummond Company-Property Annexation – First Reading of Ordinance #10-2024-Annexation of Property of Drummond Company. The petition for annexation signed by Drummond Company was also presented.

Item #13-Heritage Landing Sewer Extension-Contract B Pumping Stations Bid Review –
Randy Spears made the motion to accept the low bid from Gillespie Construction and award

them the contract in the amount of $669,000.00 (six hundred sixty-nine thousand and no/100) for the Heritage Landing Sewer Extension-Contract B-Pumping Stations. George Sides seconded the motion. All in favor and the motion carried.

Item #14-City Hall-WiFi and Network Upgrade Quote – George Sides made a motion to
approve the quote with the optional accessories from Carter Sound Solutions to upgrade the City Hall Wi-Fi and Network for a total of $9,843.06 (nine thousand eight hundred forty-three and 06/100). Randy Spears seconded the motion. All in favor and the motion carried. As a result of this upgrade, the city will save $6,635.88 (six thousand six hundred thirty-five and 88/100) per year on the phone bill, $1,193.88 (one thousand one hundred ninety-three and 88/100) per year on the cable TV bill and $1,140 (one thousand one hundred forty and no/100) per year on the internet bill for the civic center.

Item #15-Sharon Blvd/Railroad Avenue-Road Condition – The report from Video Industrial
Services was reviewed. Randy Spears and Mayor Walker related they would contact Steven
Aderholt, Matt Woods and Senator Greg Reed to discuss possible funding opportunities that may be available to assist with this project and also to speak with Nelson Engineering for a cost estimate for all the repairs that need to be done in this area. This item will be tabled until more information is gathered.

Item #16-Norris Paving Additional Work – Randy Spears made a motion to pay Norris Paving $7,300 (seven thousand three hundred and no/100) for the additional paving that was done from the walking track down to the lake. George Sides seconded the motion. ROLL CALL VOTE: Gary Thomas=YES; Mayor Walker=YES; David Box=YES; Chris Edwards=YES; George Sides=YES; Randy Spears=YES. YES=6. The motion carried.

Mayor Walker opened the floor for public comment. There was a question from the audience
regarding appointing a golf course manager and the current cashless system at the golf course.

Mayor Walker related that any questions can be answered after the meeting is adjourned and reminded the public this is a time only for public comment.

Item #15-Adjourn – Randy Spears made a motion to adjourn the meeting. Chris Edwards
seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama

August 8, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Gary Thomas. Mayor Hezikiah L. Walker, Jr. led the Pledge of Allegiance.
The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Gary Thomas, Robert Busby and Mayor Walker. Randy Spears was absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the July 25, 2024 council meeting were
reviewed. The motion was made by Gary Thomas. to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business –The addendum to the City of Dora Personnel Policy was reviewed.
Robert Busby discussed revising the call-in pay section. The revision will be as follows: Any
employee who is called in to work on a scheduled day off or after completing a shift due to an urgent need will be paid a minimum of four hours regardless of time worked. There were no other issues discussed to revise. Norman Holt made a motion to approve the addendum with the above revision to the City of Dora’s Personnel Policy dated September 12, 2021. Gary Thomas seconded the motion. David Box-YES; Norman Holt-YES; Chris Edwards-NO; George Sides- YES; Gary Thomas-YES; Robert Busby-YES; Mayor Walker-YES;
YES=6; NO=1. The motion carried.

The method was discussed on how to re-distribute the personnel policy to employees with the approved changes. A digital copy of the policy and its changes will be prepared and given to the supervisors to distribute to their employees and sign for receipt of the revised manual.

Resolution #5 and Resolution #6 were approved at the last council meeting. The final copies
were reviewed to ensure the language was correct after the last council meeting.

Mayor Walker updated the Council on the lake project. He related the parking spaces and the ramp from the parking area to the pavilion had been completed. He stated that Norris Paving told the Street Department Supervisor Jeremy Hicks while their equipment was already set up on the jobsite, they could pave the path from the walking track to the lake for $7,300 (seven thousand three hundred and no/100). Norris Paving stated if they had to come back at a future date, the cost would be an additional $20,000 (twenty thousand and no/100). The only other estimate that was received was over one hundred thousand dollars for this portion of the project. Mayor Walker related this was discussed at prior council meetings and it was an item that would have to be done in order to complete the project and to be able to open the lake and he authorized this work to be done. Chris Edwards stated that this expense had not been approved by the Council.

Mayor Walker also related the pavilion furniture had arrived and is being assembled. As a result, the lake should be able to be opened sooner than September 1, 2024 and the council will be notified when that date will be. It was also discussed that the revised Ordinance#9-2015 for the creel limit that was approved on July 25, 2024 needed to be reviewed by Jim Brakefield, City Attorney. After he reviews the ordinance, we will bring it back before the council for review/approval.

Item #7 –Bill List -Norman Holt made a motion to accept the bill list dated August 7, 2024.
David Box seconded the motion. All in favor and the motion carried.

Item #8-Departmental Reports – A-G- Norman Holt made a motion to approve the departmental reports A-G. David Box seconded the motion. Vote: David Box-YES; Norman Holt- YES; Chris Edwards-NO; George Sides-YES; Gary Thomas-YES; Robert Busby-NO; Mayor Walker-Yes. YES=5; NO=2; The motion carried.

Item #9-Horse Creek-Well Pump Repair – Keith Wright related the well pump on Hole #4 that pumps into Hole #16 for the irrigation pond has gone out and the pump and pipes need to be replaced. The last time this was replaced was approximately eight years ago. Norman Holt made a motion to approve the estimate from Beyond H2O for $15,622 (fifteen thousand six hundred twenty-two and no/100). Chris Edwards seconded the motion. All in favor and the motion passed.

Item #10 – Horse Creek-Irrigation Pump Repair – Keith Wright said the irrigation pump for
the sprinklers is not working. Norman Holt made a motion to approve the estimate from
Southern Pump and Control for $9,620 (nine thousand six hundred twenty and no/100). David Box seconded the motion. All in favor and the motion carried.

Item #11-Fire Department Cardiac Monitor – Robert Busby made a motion to approve the
purchase of the cardiac monitor/defibrillator from Zoll Medical Corporation for the amount of $39,830.56 (thirty-nine thousand eight hundred thirty and no/100). David Box seconded the motion. All in favor and the motion passed. The payment arrangements for this purchase were discussed at a previous meeting.

Item #12-Park Department-Fireworks Show – Chase Gant, Park Director related he is wanting to plan a Fireworks Show for Friday, July 4, 2025. To secure the fireworks display, we have to place the order as soon as possible. Chris Edwards made a motion to approve the aerial fireworks display from Pyro Productions, Inc. in the amount of $7,064.73 (seven thousand sixty-four and 73/100) to be paid from the park fund. David Box seconded the motion. All in favor and the motion carried. Chase said the fireworks display would be set up at the lake and be visible for spectators at the park. He wants to plan for food trucks, vendors and the concession stand to be open and make it an all-day public event.

Item #13-Pay Raises – Supervisor’s pay increases were not included when the employee pay
raises were given. Keith Wright’s pay rate increase was given when he was appointed interim golf course manager, so his salary does not need to be addressed at this time. Jared Hall’s current salary is $54,025.60 (fifty-four thousand twenty-five and 60/100) and requested an increase to $59,000.00 (fifty-nine thousand and no/100) a difference of $4,974.40 (four thousand nine hundred seventy-four and 40/100). Stacy Turner’s current salary is $48,000 (forty-eight thousand and no/100) and requested an increase to $53,000 (fifty-three thousand and no/100) a difference of $5,000 (five thousand and no/100). Jeremy Hicks’ current salary is $47,120.06 (forty-seven thousand one hundred twenty and 06/100) and requested an increase to $52,120.06 (fifty-two thousand one hundred twenty and 06/100) a difference of $5,000 (five thousand and no/100).

Adrean Booth’s current salary is $42,500 (forty-two thousand five hundred & no/100) and
requests an increase to $59,000 (fifty-nine thousand and no/100) a difference of $16,500 (sixteen thousand five hundred and no/100). Norman Holt made a motion to give a $5,000 salary increase to Jared Hall, Jeremy Hicks, Stacy Turner and Adrean Booth. George Sides seconded the motion.

Roll Call Vote: Chris Edwards-YES; George Sides-YES; Gary Thomas-YES; Robert Busby-NO;
Mayor Walker-YES; David Box-YES; Norman Holt-YES. YES=6 NO=1. The motion carried.

The topic of addressing all employees who have not received a pay raise this year was discussed.

George Sides, Jr. made a motion to give all employees who have not received a pay raise this
year an increase of $2 (two) per hour. Norman Holt seconded the motion.

Chris Edwards made a motion to pay a full-time firefighter $20 (twenty)/hour. No one seconded the motion. He left the council chambers at this time. The motion failed for lack of a second.

Norman Holt rescinded his second to the motion for the $2 (two)/hour increase.

George Sides, Jr. made a motion to adjourn. Robert Busby seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

July 25, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Fire Department Chaplain Roderick Harris. Mayor Hezikiah L. Walker, Jr. led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. David Box was absent. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the July 11, 2024 council meeting and July 18, 2024 work session were reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by Norman Holt. All in favor and the motion carried.

Item #6 – Old Business –Mayor Walker related we are still awaiting the video inspection of the road condition on Sharon Blvd and Railroad Avenue. There was a brief discussion regarding the purchase of the cardiac monitor and pay raises for the fire department. Mayor Walker related he is gathering more information on those topics, and they will be addressed at a later date.

Item #7 –Bill List-Gary Thomas made a motion to accept the bill list dated July 24, 2024. Randy Spears seconded the motion. All in favor and the motion carried.

David Box arrived at this time.

Item #8-Lake and Pavilion- The report and recommendations from Southeast Pond Management were reviewed. Due to the recommendations made by the pond management company, it was decided to revise Ordinance #9-2015-An Ordinance Setting the Creel Limits for Certain Species of Fish at Dora City Lake. Chris Edwards made a motion to modify the species limits as follows: Section 1. Creel Limits: bream 5 per day no length limit, bass 3 per day 10” and less, catfish 3 per day no length limit. Section 3. Hours of Operation. The hours of operation will be from 8 a.m. to dusk daily. Section 4. Penalties: Any person found to be in violation of any section of this ordinance shall be punished by a fine of Fifty Dollars ($50). Randy Spears seconded the motion.

Randy Spears made a motion to suspend the rules for immediate consideration of an Amendment to Ordinance #9-2015-An Ordinance Setting the Creel Limits for Certain Species of Fish at Dora City Lake. David Box seconded the motion. Roll Call Vote: Randy Spears-YES; Gary Thomas-Yes; Robert Busby-Yes; Mayor Walker-YES; David Box-YES; Norman Holt-YES; Chris Edwards-YES; George Sides-YES. YES=8. All in favor and the motion carried.

Chris Edwards made a motion to approve the revision of Ordinance #9-2015-An Ordinance Setting the Creel Limits for Certain Species of Fish at Dora City Lake. Robert Busby seconded the motion. Roll Call Vote: Gary Thomas-YES; Robert Busby-YES; Mayor Walker-YES; David Box-YES; Norman Holt-YES; Chris Edwards-YES; George Sides-YES; Randy Spears-YES. YES=8. All in favor and the motion carried.

Lake Security Camera System-The quote was reviewed from Carter Sound Solutions for a security camera estimate for the Lake Pavilion. The estimate was $3,997.02 (three thousand nine hundred ninety-seven and 02/100). Chris Edwards made a motion to table the purchase of a security system at this time. Randy Spears seconded the motion. All in favor and the item was tabled.

Lake Pavilion Parking Spaces-A quote from Coston General Contractors for two handicap parking spaces was received for $24,088 (twenty-four thousand eighty-eight dollars and no/100). A quote from Norris Paving and Excavating for four regular parking spaces and 2 ADA parking spaces was received for $20,425 (twenty thousand four hundred twenty-five and no/100). Norman Holt made a motion to accept the lowest bid from Norris Paving and Excavating for $20,425 (twenty thousand four hundred twenty-five and no/100). Randy Spears seconded the motion. All in favor and the motion carried.

Lake Pavilion Furniture-A quote from Tree Top Products was presented for two benches, three picnic tables, one wheelchair accessible picnic table, a double receptacle trash bin for a total of $9,696.04 (nine thousand six hundred ninety-six and 04/100). Randy Spears made a motion to purchase these items from Tree Top Products for $9,696.04 (nine thousand six hundred ninety-six and 04/100) and use the balance of the ARPA/Covid funds $4,898.25 (four thousand eight hundred ninety-eight and 25/100) towards this purchase. Norman Holt seconded the motion. All in favor and the motion carried.

Item #9-Brush Pickup-A report was reviewed detailing the amount of work orders received and the amount paid to Brian’s Tree Removal since this service began for the city. Mayor Walker and Jeremy Hicks met with Brian and discussed his original verbal agreement with the former Mayor Stephens. Brian related the agreement was three loads per month for $800 (eight hundred and no/100). Brian stated if he needed to pick up brush twice per month, there would be an additional $800 (eight hundred and no/100)/month charge. There was a discussion to consider purchasing a brush truck for the street department. There was no action taken on this item.

Item #10 – Resolution #5-2024-A Resolution to Define Benefits for Mayor and Council Members Regarding Horse Creek Golf Course-Randy Spears made a motion to approve Resolution #5-2024-To Define Benefits for Mayor and Council Members regarding Horse Creek Golf Course. This resolution shall be adopted today and will apply to the newly elected officials in November 2025 and will continue as a benefit for Mayor and Council until revised. This allows for one round of golf per day and the cart fee be the only fee paid. Norman Holt seconded the motion. All in favor and the motion passed.

Item #11—Resolution #6-2024-A Resolution to Define Benefits for Employees of the City of Dora and Dora Gas and Water Board Regarding Horse Creek Golf Course-Norman Holt made a motion to approve Resolution #6-2024-To Define Benefits for Employees of the City of Dora and Dora Gas and Water Board regarding Horse Creek Golf Course. This allows for one round of golf per day and the cart fee be the only fee paid. The employees will also receive a 50% (fifty) percent discount on cooked food items. David Box seconded the motion. All in favor and the motion carried.

Item #12- Ordinance #6-2024 – First Reading of Ordinance #6-2024-Annexation of Property of Tracy Smoot located at 108 Oakahalla Street. The petition for annexation signed by Tracy Smoot was also presented.

Item #13-Personnel Policy Addendum – Items from the personnel policy that needed to be revised, removed or added were presented. Chris Edwards made a motion to table the item. Robert Busby seconded the motion. The item was tabled.

Mayor Walker opened the floor for public comment. There were none made.

Item #15-Adjourn- Robert Busby made a motion to adjourn the meeting. Norman Holt seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

July 11, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Mayor Hezikiah L. Walker, Jr. Mayor Walker led the Pledge of Allegiance.

The meeting was called to order by Mayor Walker. Roll call was taken by Neisa Gooch. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. A quorum was in attendance.

Item #5—Approval of the Minutes – The minutes of the June 27, 2024 council meeting were reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business –Bob Conrad from MidSouth Engineering and their attorney Charlie Beavers were present along with our attorney Jim Brakefield. They are here to answer any questions and move forward with their offer to purchase the property off River Road for their project. They related after their project is completed, they would deed the property back to the City of Dora.

Randy Spears made a motion to sell the one-acre property off River Road to Mid-South Engineering in the amount of $50,000 (fifty thousand and no/100 dollars) with the agreement that once their use of the property has ended, the property will be returned/deeded back to the City at no additional cost. Norman Holt seconded the motion. Roll Call Vote: Gary Thomas-YES; Norman Holt-YES; David Box-YES; Mayor Walker-YES; Randy Spears-YES; George Sides-NO; Chris Edwards-YES; Robert Busby-NO; YES=6; NO=2. The motion carried.

Randy Spears made a motion to give Jim Brakefield the authority to begin the title process for the property to be sold to MidSouth Engineering. Norman Holt seconded the motion. All in favor and the motion carried.

Mayor Walker related that Nelson Engineering is evaluating the road situation at the intersection of Sharon Boulevard and Railroad Avenue. Their recommendation is to have a company perform a video inspection of the pipelines in the area of the pothole. Randy Spears made a motion to authorize Nelson Engineering to contract a company to have the video inspection of the underground pipelines underneath the pothole at the intersection of Sharon Boulevard and Railroad Avenue to be conducted. David Box seconded the motion. The motion passed.

Randy Spears received a project summary from Nelson Engineering detailing all the current financial obligations the City of Dora will have to meet and explained this summary to the Mayor and Council. The City will be responsible for $1,193,550.00 (one million one hundred ninety-three thousand five hundred fifty and no/100) for Heritage Landing Sewer Extensions and we will also be responsible for $215,000.00 (two hundred fifteen thousand and no/100) which is our portion for the golf course pump station for a total of $1,408,550.00 (one million four hundred eight thousand five hundred fifty and no/100). This does not include our financial obligation to Drummond Company as outlined in the master development agreement nor does it include any obligations to Love’s.

Item #7 –Bill List-Norman Holt made a motion to accept the bill list dated July 10, 2024. George Sides seconded the motion. All in favor and the motion carried.

Item #8-Departmental Reports A-G-Randy Spears made a motion to approve the departmental reports A-G. Norman Holt seconded the motion. All in favor and the motion carried.

Item #9-Walker County Community Action Agency Donation- Randy Spears made a motion to donate $1,500 (one thousand five hundred and no/100) to Walker County Community Action Agency from the opioid litigation funds. Chris Edwards seconded the motion. All in favor and the motion passed.

Item #10 – Police Officer Cadet Pay– Randy Spears made a motion to pay a police cadet $16.50/hour (sixteen and 50/100) while he is in the police academy program. The pay rate will increase to $20/hour (twenty and no/100) upon completion of the program. There is now a three-year commitment from the officer to the city that we send to the program.

Mayor Walker related there will be a work session on Thursday, July 18, 2024, at 6 p.m.

Mayor Walker opened the floor for public comment. There were none made.

Item #11-Adjourn- Randy Spears made the motion to adjourn the meeting. Chris Edwards seconded the motion. All in favor and the meeting was adjourned.