Regular Session Minutes of the

Council of the City of Dora, Alabama

February 10, 2022

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Mayor Randy Stephens. The pledge of allegiance was led by Mayor Randy Stephens.

The meeting was called to order by Mayor Randy Stephens. Roll call was taken by SuLeigh Warren. Present at the meeting were David Box, Chris Edwards, Norman Holt, Randy Spears, Hezikiah Walker, Jr., and Mayor Randy Stephens Absent from the meeting were George Sides and Gary Thomas. A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the January 27, 2022 Meeting were reviewed. A motion was made by Norman Holt to accept the minutes of the January 27, 2022 meeting as written. The motion was seconded by Chris Edwards. All in favor and the motion was carried.

Item #6 – Old Business – Motion was made by Hezikiah Walker to approve the spraying of herbicide twice a year on approximately 18-19 miles of the City’s roads. Each spray will cost $80.00 per mile ($1,520.00) for each application. Motion was seconded by Norman Holt. Roll Call Vote: Randy Spears – Yes; Hezikiah Walker, Jr – Yes; David Box -Yes; Norman Holt – Yes; Chris Edwards – Yes; and Mayor Randy Stephens – No. 5- Yes; No – 1; Absent -2. Motion Carried.

Item #7— Bill Lists – A motion was made by Hezikiah Walker to approve the bill lists for February 8, 20200 as submitted. Chris Edwards seconded the motion. All in favor and the motion was carried.

Item #8 – Departmental Reports – Randy Spears made a motion to approve departmental reports A-D and-G for December 2021. (Police and Park December Reports will be presented at the February 24, 2022 council meeting.) David Box seconded the motion. All in favor and the motion was carried.

Item #9 – 2022 Insurance Renewal – Norman Holt made a motion to accept the three-year insurance contract with Byars Wright Insurance (representing AMIC) which includes a discount of $1,500.00 for a total cost $77,492.00. If the City decides to drop the coverage after two years, the City will be responsible for paying the $1,500.00. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #10 – Resolution #3-2022 – Green Top Café Alcohol License – Mayor Stephens informed the council that the Green Top Café is leasing a suite next door to Dora Utilities in order to continue business while the main Café on 78 Highway is being repaired from the fire. Green Top Café’ has applied for a retail table wine (on-and-off premises consumption) and a retail beer license (on-premises and off-premises consumption). City Clerk, SuLeigh Warren told the council that the required documentation is being submitted. The legal ad will be run twice in the Mountain Eagle for public comment. The council will vote yes or no on this issue at next scheduled meeting.

Item #11 – Resolution #4-2022 Agreement with ALDOT for Maintenance of Public Right of Way with Reimbursement – Chris Edwards made a motion to approve Resolution #4 – 2022, Mowing Agreement with ALDOT. Randy Spears seconded the motion.

Roll Call Vote: David Box – Yes; Norman Holt – Yes: Chris Edwards – Yes; Randy Spears – Yes; Hezikiah Walker – Yes; and Mayor Randy Stephens – Yes. All in favor and the motion carried. 6 – Yes; 2- Absent

Item #12 – Walker County Hall of Fame – Randy Spearsmade a motion to purchase a $1,000 ad in the Walker County Hall of Fame Program. This will be a ½ page ad for Golf and a half page ad for the City. David Box seconded the motion. All in favor and the motion carried.

Item #13 – City Clerk Dues – Chris Edwards made a motion to approve the payment of the 2022 City Clerk AAMCA Dues in the amount of $50.00. Motion was seconded by David Box. All in favor and the motion carried.

Item #14 – Park Director– Mayor Stephens informed the Council that Rodney Smithers submitted his letter of resignation as the City of Dora Park Director. Mayor Stephens asked Hezikiah Walker to work on a job description for this position. No Action Required.

Randy Spears made a motion to adjourn the meeting. The motion was seconded by Chris Edwards. All in favor and the motion carried. Meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

January 27, 2021

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Gary Thomas. Mayor Pro-Tem Norman Holt led the Pledge of Allegiance.

The meeting was called to order by Mayor Pro-Tem Norman Holt. Roll call was taken by SuLeigh Warren. Present at the meeting were David Box, Norman Holt, George Sides, Randy Spears, Gary Thomas, and Hezekiah Walker, Jr. Mayor Randy Stephens and Chris Edwards were absent. A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the January 13, 2022 regular meeting minutes were reviewed. A motion was made by George Sides to accept the minutes as written. The motion was seconded by Hezikiah Walker, Jr. All in favor and the motion was carried.

Item #6 – Old Business – Randy Spears made a motion to table the decision regarding the spraying of the herbicide until the council determines where the herbicide will be sprayed and the mileage of this area. The motion was seconded by David Box. All in favor and the motion was carried.

Item #7— Bill List – A motion was made by George Sides to approve the bill lists for January 25, 2022. Motion was seconded by Randy Spears. All in favor and the motion was carried.

Item #8 – Resolution #2-2022 Resolution to Address the Drug Policy and Amend Paid Time Off of Section 5 Employee Benefits of the Personnel Policy. Randy Spears made a motion to suspend rules and allow immediate consideration to adopt Resolution #2-2022. The motion was seconded by David Box. Roll Call Vote: David Box – Yes; Norman Holt – Yes; George Sides – Yes; Randy Spears – Yes; Gary Thomas – Yes; and Hezikiah Walker, Jr – Yes. All in favor and the motion carried. Yes – 6. A motion was made by Hezikiah Walker to adopt Resolution #2-2022. Gary Thomas seconded the motion. Roll Call Vote: David Box- Yes; Norman Holt – Yes; Randy Spears – Yes; George Sides- Yes; Gary Thomas – Yes; and Hezikiah Walker – Yes. All in favor and the motion carried. Yes – 6.

Item #9 – Ordinance #1-2022 Amendment to Business License Code of the City of Dora – Gary Thomas made a motion to suspend rules and allow immediate consideration to adopt Ordinance #1-2022. The motion was seconded by Hezikiah Walker. Roll Call Vote: David Box – Yes; Norman Holt – Yes; George Sides – Yes; Randy Spears – Yes; Gary Thomas – Yes; and Hezikiah Walker, Jr – Yes. All in favor and the motion carried. Yes – 6. A motion was made by Gary Thomas to adopt Ordinance #1-2022. The motion was seconded by David Box. Roll Call Vote: David Box- Yes; Norman Holt – Yes; Randy Spears – Abstain; George Sides- Yes; Gary Thomas – Yes; and Hezikiah Walker – Yes. Motion carried. Yes – 5 and Abstain – 1.

Randy Spears made the motion to adjourn the meeting. Hezikiah Walker seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

January 13, 2022

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We were led in prayer by Norman Holt. The pledge of allegiance was led by Mayor Randy Stephens.

The meeting was called to order by Mayor Randy Stephens. Roll call was taken by SuLeigh Warren. Present at the meeting were David Box, Chris Edwards, Norman Holt, George Sides, Randy Spears, Gary Thomas, Hezikiah Walker, Jr., and Mayor Randy Stephens A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the December 16, 2021 Meeting and the minutes from the December 20, 2021 Special Meeting were reviewed. A motion was made by David Box to accept the minutes of the December 16, 2021 and the minutes of the December 20, 2021 Special Meeting as written. The motion was seconded by Gary Thomas. All in favor and the motion was carried.

Item #6 – Old Business – Mayor Stephens informed the council that Cottage Drive and Industrial Boulevard paving projects are complete. He updated the council on the Storm Shelter Project. Currently, the City has received $50,000.00 from the Walker Area Regional Foundation Grant. The City is working with Regina Myers of the Walker EMA for an additional $50,000 grant which has been temporarily approved. The ADECA grant for the lighting on the walking track and the ARC grant for the pumping station are both approved.

Item #7— Bill Lists – A motion was made by Norman Holt to approve the bill lists for January 7, 2022 and January 13, 2022. Randy Spears seconded the motion. All in favor and the motion was carried.

Item #8 – Departmental Reports – Randy Spears made a motion to approve departmental reports A-G for December 2021. Norman Holt seconded the motion. All in favor and the motion was carried.

Item #9 – Golf Carts Payment – Norman Holt made a motion to pay the previously approved purchase of the golf carts from Jerry Pate Turf and Irrigation in the amount of $292,633.94 from the Golf Course account. Randy Spears seconded the motion. All in favor and the motion carried.

Item #10 – Resolution 1-2022 – Severe Weather Preparedness Tax Holiday for the Year 2022 – Chris Edwards made a motion to approved Resolution 1-2022 – Severe Weather Preparedness Tax Holiday for the Year 2022. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #11 – Full Time Position – City Hall – Randy Spears made a motion to approve changing the Administrative Assistant position at City Hall from a part-time position to a full-time position. The motion was seconded by David Box. All in favor and the motion was carried.

Item #12 – Personnel Staffing Services (PSI) – Discussion was held regarding the use of PSI for temporary workers for the Street Department. Randy Spears made a motion to use PSI workers three days a week while we continue to recruit a full-time employee as well as part-time employee. The motion also included authorizing the mayor to increase the pay if needed to recruit a full-time employee. Motion was seconded by Norman Holt. All in favor and the motion carried.

Item #13 – Business License Addendum – Tabled while waiting on documents from City Attorney.

Item #14 – PTO Addendum – Tabled while waiting on documents from City Attorney.

Item #15 – Drug Policy Addendum – Tabled while waiting on documents from City Attorney.

Item #16 – Copy Machine Lease – The XEROX Copier lease agreements for the City Hall and Police Departments are up for renewal. Mayor Stephens provided the Council with lease and purchase information (State Bid Approved) from RJYoung on their Ricoh IM C4500 (City Hall) and the Ricoh IM 430 (Police Department) copiers. Randy Spears made a motion to approve the 36-month Term Lease of the C4500 for City Hall in the amount of $259.61 a month and to approve the 36-month Term Lease of the Ricoh IM 430 for the Police Department in the amount of $49.09 a month. Motion was seconded by Norman Holt. All in favor and the motion was carried.

Item #17 – Workers Compensation – Chris Edwards made a motion to pay the 2022 Municipal Worker’s Compensation estimated premium in the amount of $29, 143.00. The motion was seconded by Randy Spears. All in favor and the motion carried.

Item #18 – City Audit – Mayor Stephens presented the 2021 Fiscal Year City Audit to the council. He noted that the $200,000 Bond Payment is not reflected in this year’s audit nor the purchase of the golf carts. No action was required.

Randy Spears made a motion to adjourn the meeting. The motion was seconded by David Box. All in favor and the motion carried. Meeting was adjourned.

Special Called Meeting Minutes of the

Council of the City of Dora, Alabama

December 20, 2021

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 7.00 p.m. We were led in prayer by Randy Stephens. The Pledge of Allegiance was led by Mayor Randy Stephens.

The meeting was called to order by Mayor Randy Stephens. Sign in sheet was given to council members to sign-in to establish quorum. Present at the meeting were David Box, Chris Edwards, George Sides, Randy Spears, Gary Thomas, Hezikiah Walker, Jr, and Mayor Stephens. Absent from the meeting was Norman Holt. A quorum was in attendance.

The purpose of this meeting was to discuss approving the Endo Settlement Sign-On Agreement and execute any formal agreements necessary to implement the Endo Settlement and plan for the allocation and the use of Settlement Funds.

Chris Edwards made a motion to approve the Endo Settlement Sign-On Agreement and formal agreements necessary to implement the Endo Settlement and plan for the allocation of the Funds. The motion was seconded by Randy Spears. Roll call vote was taken: David Box – Yes; Chris Edwards – Yes; George Sides – No; Hezikiah Walker, Jr. – Yes, Gary Thomas – Yes, Mayor Stephens, – Yes. 5- Yes and 1-No. Motion carried.

Randy Spears made a motion to adjourn the meeting. David Box seconded the motion. All in favor and the meeting was adjourned.

Regular Session Minutes of the

Council of the City of Dora, Alabama

December 16, 2021

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 pm. We were led in prayer by Mayor Randy Stephens. The pledge of allegiance was led by Mayor Randy Stephens.

The meeting was called to order by Mayor Randy Stephens. Roll call was taken by SuLeigh Warren. Present at the meeting were David Box, Norman Holt, Chris Edwards, Gary Thomas, Hezikiah Walker, Jr, and Mayor Randy Stephens. Absent from the meeting was George Sides and Randy Spears. A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the November 18, 2021 were reviewed. A motion was made by Chris Edwards to accept the minutes of the November 18, 2021 regular meeting as written. The motion was seconded by Gary Thomas. All in favor and the motion was carried.

Item #6 – Old Business –None

Item #7— Bill Lists – A motion was made by Norman Holt to approve the bill lists for December 4, 2021, December 8, 2021, and December 14, 2021. David Box seconded the motion. All in favor and the motion was carried.

Item #8 – Departmental Reports –Norman Holt made a motion to approve departmental reports A-G for November 2021. David Box seconded the motion. All in favor and the motion was carried.

Item #9 – Proclamation 2021 – Human Trafficking Awareness Month – Chris Edwards made a motion to approve Proclamation 2021 – Human Trafficking Awareness Month. The motion was seconded by Norman Holt. All in favor and the motion was carried.

Item #10 – Police Request – A motion was made by Norman Holt to approve for Chief Jared Hall to attend the 2022 AACOP Winter Conference. The cost of the conference registration and hotel George Sides to approve the purchase of 10 Motorola handheld radio package in the amount of $10,230.00 from Mobile Communications America and the purchase of 1 LUCAS Battery to include a package of 3 suction cups in the amount of $870.00 from Cardiac Solutions. The total cost for these items is $11,100.00 with 50% of the cost paid from the Fire Department Account and the other 50% paid from the General Fund. Randy Spears seconded the motion. All in favor and the motion carried.

Item #11 – Resolution #9 2021 – Acceptance of Appalachian Regional Commission (ARC) Recreational Trails Program Funds – Randy Spears made the motion to accept the offer from the State of Alabama for the Recreational Trail Program Funds in the amount of $268,750.36 and commit to a match in the amount of $72,319.64 for the proposed Recreational Trails Fund Project to extend the lighting from Highway 78 area to the City Park Entrance. Roll Call Vote: David Box – Yes; Norman Holt – Yes; Chris Edwards – Yes; George Sides – Yes; Randy Spears – Yes; Gary Thomas – Yes; and Hezikiah Walker, Jr. – Yes. Yes – 7 and 0 – No. Motion carried.

Item #12 – Resurfacing Cottage Drive and Industrial Boulevard – Randy Spears made a motion to approve the bids from Wiregrass Construction to pave Cottage Drive in the amount of $23,350.00 and Industrial Boulevard in the amount of $52,000.00 for a total of $75,350.00. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Randy Spears made a motion to adjourn the meeting. The motion was seconded by David Box. All in favor and the motion carried. Meeting was adjourned.