Regular Session Minutes of the
Council of the City of Dora, Alabama
February 22, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Eric Tolbert. Mayor Hezikiah Walker, Jr. led the Pledge of Allegiance.
The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were Norman Holt, George Sides, Jr., Gary Thomas, Robert Busby and Mayor Walker. David Box, Chris Edwards and Randy Spears were absent. A quorum was in attendance.

David Box arrived at 6:02 p.m. prior to Item #5.

Item #5— Proclamation-Mrs. Doris Jean Harris-Mayor Walker read and presented the proclamation recognizing Mrs. Doris Jean Harris.

Item #6-Approval of the Minutes – The minutes of the February 8, 2024, regular meeting
minutes were reviewed. A motion was made by George Sides, Jr. to accept the minutes as
written. The motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #7 – Old Business –Mayor Walker updated the council on various topics. The equipment
lending agreement has been signed by the Mayor of Graysville and Mayor Walker. We are
awaiting the repair facility to give us a start date for our fire engine repair to execute the
agreement with Graysville.

Mayor Walker related the trees have been cleared at the lake in preparation for Coston General Contractors to begin construction on the pavilion on March 1, 2024. He also related that the area was being prepared this week for the covered shed for their fire engine at the fire department and it was discovered there were several trees that needed removed. After Jackson Tree Service completed the tree removal at the lake, they were able to remove these trees behind the fire department.

Mayor Walker related the work session held on February 15, 2024, was productive and well
attended. He stated one of the issues discussed was the use of K-9 dog Charlie and we will get an agreement presented to council soon.

The annexation petitions are still being turned in and being worked on as quickly as possible. Mayor Walker discussed a meeting that was held with Love’s Truck Stop. He related Love’s is considering a site in Dora and beginning their due diligence with Drummond Company on the Heritage Landing property site. As for an official announcement, Love’s will wait to do an official announcement once they get through a good bit of their due diligence and have full confidence that the project will make it. Love’s did ask for council recommendations as far as choices for potential restaurant choices inside Love’s. Mayor Walker also requested a committee be formed to work on this project. George Sides volunteered for the committee. Marion Combs also volunteered for the committee.

Mayor Walker also announced a work session will be held on March 7, 2024 @ 6 p.m. at Dora
City Council Chambers.

Item #8— Bill List – A motion was made by Norman Holt to approve the bill lists dated
February 21, 2024. Motion was seconded by George Sides. All in favor and the motion carried.

Item #9 –Park-Security Camera Quotes–Two estimates were received from Carter Sound
Solutions, LLC for security cameras to be placed at the park that will provide an up-close view of the basketball court, bathroom entrance, picnic area and concession stand. Carter Sound Solutions installed security cameras for the police department and this system for the park will allow the police department to view the camera footage. It will eliminate the need for a separate monthly Spectrum bill, and we could eventually network the civic center, fire department and lake pavilion to all be viewed in the police department. Gary Thomas made a motion to accept the estimate of $4,434.36 (four thousand four hundred thirty-four and 36/100) plus a one-time charge of $215 (two hundred fifteen and no/100) for a router (if needed). Norman Holt seconded the motion. All in favor and the motion passed.

Item #10 – Park-Propane Cabinet– During our loss control audit with the worker’s comp
insurance company, it was discovered the propane tanks were being kept inside the concession stand that is used for their outdoor grill. We were informed the propane tanks cannot be stored inside a building. Norman Holt made a motion to purchase the freestanding flammable liquid safety storage cabinet that can be locked for $755 (seven hundred fifty-five and no/100). David Box seconded the motion. All in favor and the motion passed.

Item #11-Golf Course-Christmas Lights– George Sides made a motion to approve the
commercial Christmas Lighting Estimate for Horse Creek Golf Course for 890.86 (eight hundred ninety and 86/100). This did not include labor which may cost an additional $1775 (one thousand seven hundred seventy-five and no/100) the first year of installation. This will be paid from the golf course account. Norman Holt seconded the motion. All in favor and the motion carried.

Item #12-Golf Course-Daily Rates- A comparison chart was used to compare the rates from
Graysville-Mountain View Golf Course, Cullman-Cross Creek Municipal Golf Course and a
Robert Trent Jones golf course. Norman Holt made a motion to increase the daily rate per round of golf across the board $2 as follows and to also allow our weekend rates to include Friday and Holidays: Weekday (Mon.-Thur.) AM-$33; Weekday (Mon.-Thur.) after 2:30p.m.-$28; Weekend (Friday, Saturday, Sunday and Holidays)-$43; Weekend (Friday, Saturday, Sunday and Holidays) after 2:30 p.m-$32.; Senior Rate-$30. David Box seconded the motion. This rate increase will be in effect as of March 1, 2024. The membership and cart fees will be evaluated at a future date.

Roll Call Vote: David Box-Yes; Norman Holt-Yes; George Sides, Jr.-No; Gary Thomas-Yes;
Robert Busby-Yes; Mayor Walker-No. Yes-4; No-2; The motion carried.

Item #13-Byars and Wright Insurance Premium- Our property insurance rate for 2024 has
increased approximately $23,000 (twenty-three thousand) compared to our last year’s premium. In addition to this increase, Byars and Wright is no longer providing interest free installment arrangements. George Sides made a motion that we pay the $21,501 (twenty-one thousand five hundred one and no/100) down payment and begin monthly installments which will be $9,116.65 (nine thousand one hundred sixteen and 65/100) per month. This will result in $5,126.50 (five thousand one hundred twenty-six and 50/100) worth of finance charges. Norman Holt seconded the motion. All in favor and the motion passed. Mayor Walker informed the Council the roof on City Hall and Civic Center will more than likely need to be replaced in the near future.

Item #14-Exterminator Quote- A quote was received from Blanton Exterminating who
currently provides our termite bond and fire ant/mosquito protection for the playground and ball fields to begin our quarterly general pest control for City Hall/Police Department, Fire Department and Civic Center for $240 (two hundred forty and no/100) per quarter. This would be a $40 (forty) increase per quarter. George Sides made a motion to accept the estimate of $240 (two hundred forty) per quarter by Blanton Exterminating to service City Hall/Police Department, Fire Department and Civic Center. Robert Busby seconded the motion. All in favor and the motion carried.

Item #15-Fire Department Uniform Allowance- George Sides, Jr. made a motion to approve a
$600 (six hundred and no/100) yearly uniform allowance to include items that are worn daily (polo shirts, job shirt, uniform pants, T-shirts, shoes and other items deemed necessary by the Fire Chief) for both full time employees at the fire department Gary Thomas seconded the motion. All in favor and the motion carried.

Item #16-Fire Department-Storage Lockers-Fire Chief Booth related lockers are needed for
the bedrooms at the fire station. This will allow for firefighters to house toiletries and additional clothing items at the fire station so that showers can be taken within an hour of a structure fire as recommended by NFPA in an effort to reduce the risk of cancer. George Sides made a motion to approve the purchase of a total of six lockers at $150 (one hundred fifty and no/100) each for a total of $900 (nine hundred and no/100). Robert Busby seconded the motion. All in favor and the motion carried.

Item #17-Adjourn-Gary Thomas made the motion to adjourn the meeting. Norman Holt
seconded the motion. All in favor and meeting was adjourned.

Workshop Session Minutes of the
Council of the City of Dora, Alabama

February 15, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at
6:00 p.m.

Present at the meeting were Mayor Hezikiah Walker, Jr., David Box, George Sides, Jr.,
Norman Holt, Chris Edwards, Randy Spears, Gary Thomas and Robert Busby. City Clerk
Stacy Turner was absent.

The purpose of the meeting was to discuss a written K-9 policy, weather policy in the
event of road closures and possible implementation of a diesel fuel tax at the Heritage
Landing Development.

Regular Session Minutes of the
Council of the City of Dora, Alabama

February 8, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Gary Thomas. The Pledge of Allegiance was led by Mayor Hezikiah
Walker, Jr.

The meeting was called to order by Mayor Walker. Roll call was taken by Stacy Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary Thomas, Robert Busby and Mayor Walker. A quorum was in attendance.

Item #5— Approval of the Minutes – The minutes of the January 25, 2024, regular meeting
minutes were reviewed. A motion was made by Gary Thomas to accept the minutes as written. The motion was seconded by Robert Busby. All in favor and the motion carried.

Item #6 – Old Business –New Police Vehicle Equipment-A quote from Jackson Communication Service, LLC to outfit the new vehicle as a patrol vehicle was received for $9,715 (nine thousand seven hundred fifteen and no/100) and a separate charge for the laptop mount for $307.49 (three hundred seven and 49/100) for a total cost of $10,022.49 (ten thousand twenty-two and 49/100). Daid Box made a motion to approve both purchases. Randy Spears seconded the motion. All in favor and the motion carried.

Item #7— Bill List – A motion was made by Randy Spears to approve the bill lists dated
February 7, 2024, and to confirm the invoices paid were accurate on the Acushnet bill for the
golf course. Motion was seconded by Norman Holt. All in favor and the motion carried.

Item #8 – Departmental Reports – A motion was made by Norman Holt to approve January
2024 Department Reports A-G. Motion was seconded by David Box. All in favor and the motion carried.

Item #9 –Surplus Property Bids–Sealed bids were opened for the 2005 Chevrolet Tahoe. The
minimum bid was $1500 (one thousand five hundred and no/100). James Durham (J&J
Merchant) bid $1777.77 (one thousand seven hundred seventy-seven and no/100); Chris
Edwards bid $1750 (one thousand seven hundred fifty and no/100); Hunter Hyche bid $1501
(one thousand five hundred one and no/100). Randy Spears made a motion to accept the highest bid by James Durham (J&J Merchant) of $1777.77 (one thousand seven hundred seventy-seven and no/100). Norman Holt seconded the motion. All in favor and the motion passed. Sealed bids were opened for the 2012 Chevrolet Tahoe. The minimum bid was $1000 (one thousand and no/100). Chris Edwards bid $1300 (one thousand three hundred and no/100); Hunter Hyche bid $1001 (one thousand one and no/100); James Durham (J&J Merchant) bid $1877.77 (one thousand eight hundred seventy-seven and 77/100); Mike West bid $1541 (one thousand five hundred forty-one and no/100). Randy Vines bid $1777.77 (one thousand seven hundred seventy-seven and no/100). Robert Busby made a motion to accept the highest bid by James Durham (J&J Merchant) of $1877.77 (one thousand eight hundred seventy-seven and 77/100). Norman Holt seconded the motion. All in favor and the motion carried.

Item #10 – Blanton Media Contract Renewal – Norman Holt made a motion to renew the one-
year contract with Blanton Media for managing the social media pages for the City of Dora for $385/month (three hundred eighty-five and no/100) and Horse Creek Golf Course for
$350/month (three hundred fifty and no/100). After this one-year contract ends, the contract will become month-to-month and can be terminated at any time at that point. Gary Thomas seconded the motion. All in favor and the motion passed.

Item #11-Fire Department Grant Contract – David Box made a motion to approve the
contract with DH Grants for grant consultant/writing services to apply for FY 2023 Assistance to Firefighters Grant Program. The fee to write and administer the grant is $500 (five hundred and no/100). Norman Holt seconded the motion. All in favor and the motion carried.

Item #12-Fire Department Emergency Repair Engine 3- A leak in the tank and pump of Fire
Engine 3 was discovered and has caused a considerable amount of rust to the frame and gauges need replaced. This is a two-week repair, and the City of Graysville has graciously offered to let us use one of their engines while ours is out of service. An equipment lending agreement will need to be signed by both parties for insurance purposes during the period of time Graysville’s engine is in our care. The repair quote from Nafeco, Inc. to repair Engine 3 was $8045.66 (eight thousand forty-five and 66/100). The repair quote from Brindlee Mountain was $16988 (sixteen thousand nine hundred eighty-eight and no/100). Chris Edwards made a motion to approve the quote for repair from Nafeco for $8045.66 (eight thousand forty-five and 66/100) and to authorize Mayor Walker to draft an agreement with the City of Graysville to use their fire engine while ours is being repaired. David Box seconded the motion. All in favor and the motion carried.

Item #13-Resolution #2-2024- Agreement with ALDOT for Maintenance of Public Right of
Way- David Box made a motion to accept Resolution #2-2024-Agreement with ALDOT for
Maintenance of Public Right of Way. Randy Spears seconded the motion. All in favor and the
motion passed.

Item #14-Dora Lake Pavilion Project Update- Mayor Walker informed the Council about the
pre-construction meeting with Nelson Engineering and Coston General Contractors. The project is scheduled to begin March 1 and should take approximately 90 (ninety) days to complete.

Item #15-Jackson Tree Service- There are approximately 32 (thirty-two) trees in the area of the site of the lake pavilion that need to be removed. Chris Edwards made a motion to approve the quote from Jackson Tree Service for $8,800 (eight thousand eight hundred and no/100) to take down 32 (thirty-two) trees, clean up and grind 24 (twenty-four) tree stumps. David Box seconded the motion. All in favor and the motion carried.

A work session is scheduled Thursday February 15, 2024, at 6 p.m. to discuss past and future
projects for the City of Dora, personnel policy updates specifically to address an inclement
weather policy when the roads are closed and also to address K-9 Charlie’s status as an employee and the cost of his care.

Item #16-Adjourn-Norman Holt made the motion to adjourn the meeting. Chris Edwards
seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
December 21, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Hezikiah Walker, Jr. The Pledge of Allegiance was led by Mayor
Hezikiah Walker, Jr.

The meeting was called to order by Mayor Hezikiah Walker, Jr. Roll call was taken by Stacy
Turner. Present at the meeting were David Box, Chris Edwards, George Sides, Jr., Randy Spears, and Mayor Walker. Norman Holt and Gary Thomas were absent. A quorum was in attendance.

At this time, Mayor Walker thanked the Council for his recent appointment as Mayor and the
opportunity to serve the city for the remainder of this term.

Item #5 – Approval of Minutes-The minutes of the December 7, 2023 council meeting were
reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried.

Item #6 – Old Business-

Christmas Committee – Mayor Walker recognized all those who served on the Christmas
Committee this year to include Neisa Gooch, Jeremy Hicks, Stacy Turner, Susan Uptain, Karen Walker and the entire street department who set up all the decorations this year.

Walker County Children’s Advocacy Center – Mayor Walker informed the Council of the letter
of gratitude received from the WCCAC for the City’s recent donation.

Medical Clinic – Maloy & Co. who performed the last appraisal on the medical clinic has been contacted and will update the appraisal in January for a fee of $1,100 (one thousand one hundred and no/100).

At this time, Chris Edwards made a motion to nominate Robert Busby to fill the council seat
vacancy. David Box seconded the motion. A brief discussion was had by Mayor Walker and the council members regarding this motion and this item not being on the agenda for tonight’s meeting.

Chris Edwards made a motion to add to the agenda for tonight’s meeting the appointment of a new council member to the vacant council seat. Randy Spears seconded the motion.
Chris Edwards made a motion to appoint Robert Busby to the council seat vacancy. David Box seconded the motion. Roll Call Vote: Chris Edwards-YES; George Sides, Jr.-NO; Randy Spears-YES; David Box-YES; Mayor Walker-NO; YES=3; NO=2. The motion carried. It was decided that Mr. Busby’s oath of office will be done at the next council meeting by the city clerk and the official oath of office ceremony for Mayor Walker and Councilman Robert Busby will be on January 25, 2024.

Item #7 – Bill List-George Sides, Jr. made a motion to approve the bill lists dated December 20, 2023. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #8 – Dora Lake Project – Pavilion Bids – The bid opening for the lake pavilion project was
held on Thursday, December 14, 2023. There were only two bids for the project. The
Pennington Group bid $313,000 (three hundred thirteen thousand and no/100) and Coston
General Contracting bid $312,061 (three hundred twelve thousand sixty-one and no/100). Chris Edwards made a motion to accept the low bid by Coston General Contracting. David Box seconded the motion. All in favor and the motion carried.

It was discussed to contact the Boy Scouts troop leader to seek permission to have the boy scout building painted which is on the lake property.

Item #9 – Ordinance #1 – 2024 – Erma Hawkins Annexation – First Reading of Ordinance #1-
2024-Erma Hawkins Annexation. Mayor Walker presented the petition from Erma Hawkins for annexation into the City of Dora.

Open Forum-The floor was open to the public for any comments. None were made.

Item #10 – Executive Session – Randy Spears made a motion to enter into executive session to discuss legal matters regarding Heritage Landing and that council would adjourn after executive session is completed. David Box seconded the motion. All in favor and the motion carried.

Randy Spears made a motion to return to regular session. David Box seconded the motion. All in favor and the motion carried.

Mayor Walker made a motion to adjourn the meeting. Chris Edwards seconded the motion. All in favor and the meeting adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
December 7, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Gary Thomas. The Pledge of Allegiance was led by Mayor Pro-Tem
Norman Holt.

The meeting was called to order by Mayor Pro-Tem Norman Holt. Roll call was taken by Stacy
Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr.,
Randy Spears, Gary Thomas and Hezikiah Walker, Jr. A quorum was in attendance.

Item #5 – Proclamation Recognizing Dora High School Marching Band Outstanding Season
was read and presented to Band Director Jeremy McFall and thirteen of the Senior Band
Members.

Item #6 – Approval of Minutes-The minutes of the November 16, 2023 council meeting were
reviewed. A motion was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by Randy Spears. All in favor and the motion carried.

Item #7 – Old Business-Police Patrol Vehicle-George Sides, Jr. made a motion to approve the
purchase of a 2024 Dodge Durango Pursuit Vehicle for $41,477.36 (forty-one thousand four
hundred seventy-seven and 36/100) to be paid out of the court fund. This vehicle is on the state bid list. David Box seconded the motion. All in favor and the motion carried.

Item #8 – Bill List-George Sides, Jr. made a motion to approve the bill list dated December 6, 2023. David Box seconded the motion. All in favor and the motion carried.

Item #9 – Departmental Reports: George Sides, Jr. made a motion to approve Departmental
Reports A-H. David Box seconded the motion. All in favor and the motion passed.

Item #10 – Golf Course Request-Don Cummings presented a quote for a used 2021 JCB 35Z-1
mini trackhoe with bushhog attachment with 695 (six hundred ninety-five) hours for $53,875 (fifty-three thousand eight hundred seventy-five and no/100). He related a warranty can be purchased for an additional $7,000 (seven thousand and no/100). Another option is to purchase the same piece of equipment new which is on the state bid list for $67,745 (sixty-seven thousand seven hundred forty-five and no/100). Chris Edwards made a motion to purchase a new JCB 35Z-1 with a two (2) year/2000(two thousand) hour full machine warranty for $67,745 (sixty-seven thousand seven hundred forty-five and no/100). David Box seconded the motion. All in favor and the motion passed.

Item #11 – Walker County Children’s Advocacy Center – Chris Edwards made a motion to
donate $2,500 (two thousand five hundred and no/100) to the Walker County Children’s
Advocacy Center. Randy Spears seconded the motion. All in favor and the motion carried.

Item #12 – Medical Clinic – There is someone interested in purchasing the medical clinic. The last appraisal from 2017 was reviewed. Randy Spears made a motion to have an updated appraisal performed at the medical clinic on 415 Horsecreek Boulevard to determine a sale price for the property. Chris Edwards seconded the motion. All in favor and the motion carried. If the interested party desires to place an offer on the building, they may present the offer to the Council for review.

Item #13 – Police Officer Virtual Training- George Sides, Jr. made a motion to purchase Virtual
Academy accounts for all Dora Police Officers. The program is $45 per officer per year which
would cost the City approximately $315 (three hundred fifteen and no/100) at the average rate of seven officers employed by the City. This will be paid for out of the court fund. Randy Spears Edwards seconded the motion. All in favor and the motion carried.

Item #14 – Fire Department Request-Chief Booth discussed the need to surplus the 2005
Chevrolet Tahoe and old firehose. Hezikiah Walker, Jr. made a motion to surplus the Chevrolet Tahoe and the firehose. Gary Thomas seconded the motion. All in favor and the motion passed. Randy Spears approved the request to have the emergency response package be installed on the new Command truck, to also have the truck marked to represent the Dora Fire Department, a 2023 tonneau bed cover, lights, siren, radio at a cost which may range from $8,000 (eight thousand) to $12,000 (twelve thousand). David Box seconded the motion. All in favor and the motion carried.

Chief Booth related that the part-time positions at the fire department are currently being filled by approximately four different employees. She would like to consider creating one full-time position to eliminate so many part-time employees. She related the part time employees contribute to the retirement currently so the additional cost for the City would be the cost of the health insurance coverage, paid time off and paid holidays. She relates the current pay range is $12 (twelve)-$14 (fourteen) per hour currently depending on qualifications. She would like to fill this position for an employee at the rate of $14 (fourteen)/hour. She relates she has discussed the possibility of this full-time position with her part-time employees and there are a couple who are interested in the position and she would like to offer the position to one of her current employees.

Randy Spears made a motion to approve a full-time position at the fire department. David Box seconded the motion. All in favor and the motion carried.

Item #15 – Yerkwood Residents’ Annexation- Hezikiah Walker, Jr. related that he, Chris
Edwards, Norman Holt and Gary Thomas went to a meeting at St. Joseph Church last night and provided information about annexing into the City Limits of Dora and explained any potential costs and discussed the benefits of being annexed into the City Limits.

Item #16-Recognition of Mayor’s Vacant Seat-Chris Edwards made a motion to recognize the
vacancy of the Mayor’s seat. Randy Spears seconded the motion. All in favor and the motion
carried.

George Sides, Jr. nominated Hezekiah Walker, Jr. as Mayor of Dora.

Marion Combs stated he would like to be considered for the Mayor’s position. There was no
motion by the City Council to nominate Marion Combs.

There were no other nominations by the City Council for the election of a Mayor.

George Sides, Jr. made a motion to appoint Hezekiah Walker, Jr. as Mayor of Dora. Gary
Thomas seconded the motion. Roll Call Vote: David Box-YES; Norman Holt-ABSTAIN; Chris
Edwards-NO; George Sides, Jr.-YES; Randy Spears-YES; Gary Thomas-YES; Hezekiah
Walker, Jr.-YES. YES-5; NO-1; ABSTAIN-1. The motion carried.

Item #17-Recognition Vacancy of Council Seat – Hezikiah Walker, Jr made a motion to
recognize the vacancy of a council seat. George Sides, Jr. seconded the motion. All in favor and the motion carried.

Item #18 – Oath of Office – City Clerk Stacy Turner administered the Oath of Office to Mayor
Hezekiah Walker, Jr.

Mayor Walker made a motion to adjourn. David Box seconded the motion. All in favor and the motion carried.

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Hezikiah Walker, Jr. The Pledge of Allegiance was led by Mayor
Walker.

The meeting was called by Mayor Walker. Roll call was taken by Stacy Turner. Present at the
meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary
Thomas, Robert Busby and Mayor Walker. A quorum was in attendance.
Item #5-Oath of Office-The oath of office was administered to Councilman Robert Busby by City Clerk Stacy Turner.

Item #6— Approval of the Minutes – The minutes of the December 21, 2023, regular meeting
minutes were reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by Randy Spears. All in favor and the motion carried.

Item #7 – Old Business –

Fire Department Metal Building-There were questions regarding the wind rating on the
building from a previous council meeting which is rated for 70 mph. Norman Holt made a
motion to accept the bid from TN Steel Buildings for $6195.57 (six thousand one hundred
ninety-five and 57/100). David Box seconded the motion. All in favor and the motion carried.
Surplus Vehicles-The Fire Department has a 2005 Chevrolet Tahoe which needs approximately $4,000 (four thousand and no/100) worth of repairs. It will crank and run. The police department has a 2012 Chevrolet Tahoe which has approximately 175,000 (one hundred seventy-five thousand) miles and needs approximately $5,000 (five thousand and no/100) worth of known repairs. It will not run at this time. Chris Edwards made a motion to set the minimum bid for the 2005 Chevrolet Tahoe at $1,500 (one thousand five hundred and no/100) and the minimum bid for the 2012 Chevrolet Tahoe at $1,000 (one thousand and no/100). Bids will be accepted through January 31, 2024 and will be opened at the council meeting on February 8, 2024. Motion was seconded by David Box. All in favor and the motion passed.

Item #8— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated
January 10, 2024. Motion was seconded by Norman Holt. All in favor and the motion carried.
Item #9 – Departmental Reports – A motion was made by George Sides, Jr. to approve
February 2023 Department Reports A-H. Motion was seconded by Norman Holt. All in favor and the motion carried.

It was noted that there were two requests in the fire chief’s report that are not on the agenda
for the meeting tonight so those will be addressed at the next council meeting. On the park
report, it was noted there were lighting issues for the baseball fields. The park director was
asked to get estimates for lighting repairs on the baseball fields. The park director was also
asked to provide a report regarding minimum requirements for baseball registration/season as well as a report regarding the upcoming league baseball meeting.

Item #10 –Ordinance #1-2024-Erma Hawkins Annexation–The proposed ordinance has been
posted for the required number of days in the Daily Mountain Eagle and public can be heard at this point regarding proposed annexation. No comments were made by the public. Randy
Spears made a motion to accept Ordinance #1-2024 to annex Erma Hawkins’ property into City Limits of Dora. The motion was seconded by Norman Holt. All in favor and the motion carried.

Item #11 – Ordinance #2-2024-Bretford Griffin Annexation – First reading of Ordinance #2-
2024-Bretford Griffin Annexation was read by City Clerk Stacy Turner. The petition for
annexation from Bretford Griffin was presented.

Item #12-Resolution #1-2024-Severe Weather Preparedness Tax Holiday – Randy Spears made a motion to approve Resolution #1-2024-Severe Weather Preparedness Tax Holiday for the Year 2024. David Box seconded the motion. All in favor and the motion carried.
Item #13-Human Trafficking Awareness Month Proclamation- Rachel Carr from Walker County Advocacy Center spoke regarding human trafficking awareness. In an effort to promote awareness, we have declared January human trafficking awareness month for the City of Dora.

Norman Holt made a motion to accept the proclamation. David Box seconded the motion. All
in favor and the motion carried.

Item #14-Rebuild Alabama Annual Report-The Rebuild Alabama Annual Report was presented by Mayor Walker . The City of Dora has used $80,662.19 (eighty thousand six hundred sixty two and 19/100) of Rebuild Alabama funds on various road projects in the City of Dora including Phillips Street, Pratt Road, Rainbow Lane, Doc’s Drive and Glover Road. The balance of the Rebuild Alabama account is $11,161.78 (eleven thousand one hundred sixty one and 78/100) as of December 11, 2023. Mayor Walker would like to see some of the Rebuild Alabama funds used towards cleaning out city ditches in 2024.

Item #15-Police Chief Conference- David Box made a motion to pay for the AACOP Winter
Conference in Montgomery for Police Chief Jared Hall for an approximate cost of $984 (nine
hundred eighty four and no/100). Chris Edwards seconded the motion. All in favor and the
motion passed.

Item #16-Dora Lake Creel Limit and Fish Attractors-Southeastern Pond Management has been maintaining the lake monthly. At this time, it is not recommended that any fish be harvested to allow the fish population to grow. They also suggested the use of 8-10 brush piles of Christmas trees as an excellent structure to add to the lake. Norman Holt made a motion to accept the recommendations to allow for catch and release only at the lake and to purchase signs to be posted stating catch and release only at this time and to authorize the Christmas trees to be placed in the lake as fish attractors. David Box seconded the motion. All in favor and the motion carried.

Item #17-Kids and Kin and Girl Scout’s Program-Chris Edwards made a motion to allow the Kids and Kin program to meet in the small room of the civic center for their meetings twice per month. Rae Ann Moore is the director, and the meetings would last approximately 1-2 hours and would take place on a Friday and would consist of approximately 10-12 adults. George Sides, Jr. seconded the motion. All in favor and the motion passed. Brandy Barrett is organizing a Girl Scouts Troop in this area and needs a location to hold her monthly meetings which she hopes to begin in February. There would be approximately 25 in attendance and would like to be able to use the small room in the civic center for their monthly meetings which would be after school hours. Chris Edwards made a motion to approve the Girls Scouts use of the civic center for their monthly meetings. Gary Thomas seconded the motion. All in favor and the motion carried.

A civic center rental agreement would need to be completed and kept on file by Rae Ann
Moore and Brandy Barrett in case of any damage. They would both contact City Hall and give
them their meeting dates and times as soon as they know their schedules, so the rooms won’t be overbooked. These rentals would be free of charge at this time until further notice is given.

Item #18-Mayor Pro Tempore Position-Norman Holt, the current Mayor Pro Tempore, read his
letter of resignation as Mayor Pro Tempore effective immediately. He will continue to serve on the City Council. David Box made a motion to accept the letter of resignation by Norman Holt as Mayor Pro Tempore. Chris Edwards seconded the motion. All in favor and the motion carried.

At this time, Mayor Hezikiah Walker, Jr. recommended the council consider George Sides, Jr. be appointed as Mayor Pro Tempore. There was no motion for this recommendation.
David Box made a motion to appoint Chris Edwards Mayor Pro Tempore effective immediately.

Norman Holt seconded the motion. A discussion was held amongst the council members
regarding the methods for choosing a Mayor Pro Tempore. Mayor Walker opened the floor and public comments were heard regarding the process of choosing a Mayor Pro Tempore.

The floor was closed for public comment.

Roll Call Vote: George Sides, Jr-YES; Randy Spears-YES; Gary Thomas-YES; Robert Busby-YES;
Mayor Walker-YES; David Box-YES; Norman Holt-YES; Chris Edwards-Abstain. YES-7 Abstain-1. The motion carried.

Mayor Walker opened the floor for public comments. No comments were made. Mayor Walker announced the official swearing in ceremony for Mayor Walker and Robert Busby is scheduled to take place prior to the council meeting on January 25, 2024. Light refreshments will be served after the council meeting in the civic center, and all are invited to attend.

Norman Holt made the motion to adjourn the meeting. David Box seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
January 11, 2024

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Hezikiah Walker, Jr. The Pledge of Allegiance was led by Mayor
Walker.

The meeting was called by Mayor Walker. Roll call was taken by Stacy Turner. Present at the
meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr., Randy Spears, Gary
Thomas, Robert Busby and Mayor Walker. A quorum was in attendance.

Item #5-Oath of Office-The oath of office was administered to Councilman Robert Busby by City Clerk Stacy Turner.

Item #6— Approval of the Minutes – The minutes of the December 21, 2023, regular meeting
minutes were reviewed. A motion was made by Chris Edwards to accept the minutes as written. The motion was seconded by Randy Spears. All in favor and the motion carried.

Item #7 – Old Business –

Fire Department Metal Building-There were questions regarding the wind rating on the
building from a previous council meeting which is rated for 70 mph. Norman Holt made a
motion to accept the bid from TN Steel Buildings for $6195.57 (six thousand one hundred
ninety-five and 57/100). David Box seconded the motion. All in favor and the motion carried.
Surplus Vehicles-The Fire Department has a 2005 Chevrolet Tahoe which needs approximately $4,000 (four thousand and no/100) worth of repairs. It will crank and run. The police department has a 2012 Chevrolet Tahoe which has approximately 175,000 (one hundred seventy-five thousand) miles and needs approximately $5,000 (five thousand and no/100) worth of known repairs. It will not run at this time. Chris Edwards made a motion to set the minimum bid for the 2005 Chevrolet Tahoe at $1,500 (one thousand five hundred and no/100) and the minimum bid for the 2012 Chevrolet Tahoe at $1,000 (one thousand and no/100). Bids will be accepted through January 31, 2024 and will be opened at the council meeting on February 8, 2024. Motion was seconded by David Box. All in favor and the motion passed.

Item #8— Bill List – A motion was made by George Sides, Jr. to approve the bill lists dated
January 10, 2024. Motion was seconded by Norman Holt. All in favor and the motion carried.
Item #9 – Departmental Reports – A motion was made by George Sides, Jr. to approve
February 2023 Department Reports A-H. Motion was seconded by Norman Holt. All in favor and the motion carried.

It was noted that there were two requests in the fire chief’s report that are not on the agenda
for the meeting tonight so those will be addressed at the next council meeting. On the park
report, it was noted there were lighting issues for the baseball fields. The park director was
asked to get estimates for lighting repairs on the baseball fields. The park director was also
asked to provide a report regarding minimum requirements for baseball registration/season as well as a report regarding the upcoming league baseball meeting.

Item #10 –Ordinance #1-2024-Erma Hawkins Annexation–The proposed ordinance has been
posted for the required number of days in the Daily Mountain Eagle and public can be heard at this point regarding proposed annexation. No comments were made by the public. Randy
Spears made a motion to accept Ordinance #1-2024 to annex Erma Hawkins’ property into City Limits of Dora. The motion was seconded by Norman Holt. All in favor and the motion carried.

Item #11 – Ordinance #2-2024-Bretford Griffin Annexation – First reading of Ordinance #2-
2024-Bretford Griffin Annexation was read by City Clerk Stacy Turner. The petition for
annexation from Bretford Griffin was presented.

Item #12-Resolution #1-2024-Severe Weather Preparedness Tax Holiday – Randy Spears made a motion to approve Resolution #1-2024-Severe Weather Preparedness Tax Holiday for the Year 2024. David Box seconded the motion. All in favor and the motion carried.

Item #13-Human Trafficking Awareness Month Proclamation- Rachel Carr from Walker County Advocacy Center spoke regarding human trafficking awareness. In an effort to promote awareness, we have declared January human trafficking awareness month for the City of Dora. Norman Holt made a motion to accept the proclamation. David Box seconded the motion. All in favor and the motion carried.

Item #14-Rebuild Alabama Annual Report-The Rebuild Alabama Annual Report was presented by Mayor Walker . The City of Dora has used $80,662.19 (eighty thousand six hundred sixty two and 19/100) of Rebuild Alabama funds on various road projects in the City of Dora including Phillips Street, Pratt Road, Rainbow Lane, Doc’s Drive and Glover Road. The balance of the Rebuild Alabama account is $11,161.78 (eleven thousand one hundred sixty one and 78/100) as of December 11, 2023. Mayor Walker would like to see some of the Rebuild Alabama funds used towards cleaning out city ditches in 2024.

Item #15-Police Chief Conference- David Box made a motion to pay for the AACOP Winter
Conference in Montgomery for Police Chief Jared Hall for an approximate cost of $984 (nine
hundred eighty four and no/100). Chris Edwards seconded the motion. All in favor and the
motion passed.

Item #16-Dora Lake Creel Limit and Fish Attractors-Southeastern Pond Management has been maintaining the lake monthly. At this time, it is not recommended that any fish be harvested to allow the fish population to grow. They also suggested the use of 8-10 brush piles of Christmas trees as an excellent structure to add to the lake. Norman Holt made a motion to accept the recommendations to allow for catch and release only at the lake and to purchase signs to be posted stating catch and release only at this time and to authorize the Christmas trees to be placed in the lake as fish attractors. David Box seconded the motion. All in favor and the motion carried.

Item #17-Kids and Kin and Girl Scout’s Program-Chris Edwards made a motion to allow the Kids and Kin program to meet in the small room of the civic center for their meetings twice per month. Rae Ann Moore is the director, and the meetings would last approximately 1-2 hours and would take place on a Friday and would consist of approximately 10-12 adults. George Sides, Jr. seconded the motion. All in favor and the motion passed. Brandy Barrett is organizing a Girl Scouts Troop in this area and needs a location to hold her monthly meetings which she hopes to begin in February. There would be approximately 25 in
attendance and would like to be able to use the small room in the civic center for their monthly meetings which would be after school hours. Chris Edwards made a motion to approve the Girls Scouts use of the civic center for their monthly meetings. Gary Thomas seconded the motion. All in favor and the motion carried.

A civic center rental agreement would need to be completed and kept on file by Rae Ann
Moore and Brandy Barrett in case of any damage. They would both contact City Hall and give
them their meeting dates and times as soon as they know their schedules, so the rooms won’t be overbooked. These rentals would be free of charge at this time until further notice is given.

Item #18-Mayor Pro Tempore Position-Norman Holt, the current Mayor Pro Tempore, read his
letter of resignation as Mayor Pro Tempore effective immediately. He will continue to serve on the City Council. David Box made a motion to accept the letter of resignation by Norman Holt as Mayor Pro Tempore. Chris Edwards seconded the motion. All in favor and the motion carried. At this time, Mayor Hezikiah Walker, Jr. recommended the council consider George Sides, Jr. be appointed as Mayor Pro Tempore. There was no motion for this recommendation. David Box made a motion to appoint Chris Edwards Mayor Pro Tempore effective immediately. Norman Holt seconded the motion. A discussion was held amongst the council members regarding the methods for choosing a Mayor Pro Tempore. Mayor Walker opened the floor and public comments were heard regarding the process of choosing a Mayor Pro Tempore. The floor was closed for public comment.

Roll Call Vote: George Sides, Jr-YES; Randy Spears-YES; Gary Thomas-YES; Robert Busby-YES;
Mayor Walker-YES; David Box-YES; Norman Holt-YES; Chris Edwards-Abstain. YES-7 Abstain-1. The motion carried.

Mayor Walker opened the floor for public comments. No comments were made. Mayor Walker announced the official swearing in ceremony for Mayor Walker and Robert Busby is scheduled to take place prior to the council meeting on January 25, 2024. Light refreshments will be served after the council meeting in the civic center, and all are invited to attend.

Norman Holt made the motion to adjourn the meeting. David Box seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
November 16, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Gary Thomas. The Pledge of Allegiance was led by Mayor Pro-Tem
Norman Holt.

The meeting was called to order by Mayor Pro-Tem Norman Holt. Roll call was taken by Stacy
Turner. Present at the meeting were David Box, Chris Edwards, George Sides, Jr., Randy Spears,

Gary Thomsas and Hezikiah Walker, Jr. Mayor Stephens was absent. A quorum was in
attendance.

Item #5-Approval of Minutes-The minutes of the October 26, 2023 council meeting were
reviewed. A motion was made by Hezikiah Walker, Jr. to accept the minutes as written. The
motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6-Old Business- Walking Trail Highway 78 Light-David Box made a motion to approve adding a light for the parking lot at the entrance of the Horse Creek Walking Trail on Highway 78 near the Marathon Gas Station. Randy Spears seconded the motion. All in favor and the motion carried. New Construction behind Hole Two at Horse Creek Golf Course-A letter was received from Jim Brakefield regarding his opinion regarding the golf course being liable for golf balls causing injury to the construction workers or homeowners or damage to the home itself. A discussion was held about this letter and Jim Brakefield’s findings. There will be no changes made to the tee box on hole two at this time.

Item #7-Bill List-George Sides, Jr. made a motion to approve the bill list dated November 8,
2023 and November 15, 2023. Randy Spears seconded the motion. All in favor and the motion carried.

Item #8-Departmental Reports: Randy Spears made a motion to approve Departmental
Reports A-H. George Sides, Jr. seconded the motion. All in favor and the motion passed.

Item #9-Police Department Take Home Vehicle Coverage Area- Chris Edwards made a
motion to increase the coverage area that police officers are allowed to take their patrol vehicle home to twenty-five miles. It is currently a fifteen-mile limit. Randy Spears seconded the motion. All in favor and the motion carried.

Item #10-Police Department Vehicle-Chief Hall presented a quote from Donohoo Chevrolet
for a 2024 Chevrolet Tahoe 2WD PPV for the police department for $49,375.00 (forty-nine
thousand three hundred seventy-five and no/100). He presented the current police department vehicle inventory which includes a 2015 Dodge Charger with current mileage of 130,000 and a 2014 Dodge Charger with 170,000 miles and additional repairs needing to be performed on this vehicle. The 2024 Tahoe would be paid for out of the court fund but may not be available for up to one year but we can reserve this unit. Chevrolet vehicles are no longer on the state bid. This item was tabled until further bids can be received.

Item #11-Full Time Custodian-George Sides, Jr. made a motion to change the custodian
position from a part-time to a full-time position. This will allow for accrual of paid time off and holiday pay. The custodian will be required to work at least 32 hours weekly to be considered full-time for this position. There is no offer of health insurance coverage and uniforms will be paid for by the City. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #12-Street Department Vehicle- The street department only has two vehicles at the
moment, the street department supervisor’s vehicle which is a 2019 Chevrolet Silverado and a 2012 Chevrolet Silverado so there are currently five employees having to share the vehicles. A government bid from Carl Cannon Chevrolet for a vehicle for the street department supervisor for a 2023 double cab GMC 4×4 for $44,532 (forty-four thousand five hundred thirty-two and no/100) plus title fee of $16.50 (sixteen and 50/100) and any applicable taxes was reviewed.

George Sides, Jr. made a motion to approve the purchase price of a vehicle up to this price of
$44,532 (forty-four thousand five hundred thirty-two and no/100) if that price matches the state bid list price of a truck. David Box seconded the motion. All in favor and the motion carried.

Item #13-Horse Creek Rate Increase- Don Cummings discussed the current daily rates at the
golf course as well as the rates at the driving range. George Sides, Jr. made a motion to increase cost of range baskets effective December 1, 2023 to $5 (five dollars and no/100), $7 (seven dollars and no/100), $9 (nine dollars and no/100) which is a $2 (two dollars and no/100) increase per basket size of range balls. We will consider increasing the daily rates in the spring and will revisit the subject at that time. Gary Thomas seconded the motion. All in favor and the motion passed.

Item #14-Employee One Time Lump Sum Merit Increase- Chris Edwards made a motion to
approve a one time lump sum merit increase of $1,076.50 (one thousand seventy six and 50/100) for each full time employee and $538.25 (five hundred thirty eight and 25/100) for each eligible part time employee to be funded by the Horse Creek Golf Course Account for a total of $35,524.50 (thirty-five thousand five hundred twenty four and 50/100). David Box seconded the motion. All in favor and the motion carried.

Item #15-Government Email Addresses-Randy Spears made a motion to purchase Microsoft
government email addresses for the City of Dora which will cost $5.43 (five and 43/100) per
user per month. These government email addresses are more secure than the current email
addresses being used. David Box seconded the motion. All in favor and the motion passed.
Item #16-Park Department Request-Chris Edwards made a motion for the park fund to be
used to purchase the basketball jerseys for the children who have registered to play basketball for $50 each per player which will cost approximately $1,500 (one thousand five hundred and no/100). George Sides, Jr. seconded the motion. All in favor and the motion carried.

Item #17-Horse Creek Golf Course Website-There was a discussion regarding the status of
Horse Creek Golf Course’s website (horsecreekgolf.com). We are unable to gain access to the
website to be able to edit it due to not having any of the password information when Rick
Watson passed away so as a result the website is outdated with incorrect rate information. There was a discussion about various solutions to this problem.

Chris Edwards made the motion to adjourn the meeting. Randy Spears seconded the motion. All in favor and the motion carried.

Regular Session Minutes of the
Council of the City of Dora, Alabama
October 26, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Mayor Pro-Tem Norman Holt. The Pledge of Allegiance was led by Mayor
Pro-Tem Norman Holt.

The meeting was called to order by Mayor Pro-Tem Norman Holt. Roll call was taken by Stacy
Turner. Present at the meeting were David Box, Norman Holt, Chris Edwards, George Sides, Jr.,
Randy Spears, Gary Thomas and Hezikiah Walker, Jr. Mayor Stephens was absent. A quorum
was in attendance.

Item#5- Approval of Minutes- The minutes of the October 12, 2023 were reviewed. A motion
was made by George Sides, Jr. to accept the minutes as written. The motion was seconded by David Box. All in favor and the motion carried.

Item #6 – Old Business – Brush Pickup Update-Norman Holt related that Brian’s Tree Removal has been able to pick up all work orders given during the month with the exception of one month. Norman Holt said he would speak with him regarding picking up orders twice a month. Walker County Animal Shelter Update-Randy Spears spoke to Steven Aderholt regarding the Walker County Animal Shelter. The shelter has recently signed a contract with an outside agency to take over the animal shelter. At this time, there are no local animal shelters where animals can be taken to enforce our canine control ordinance.

Council Chambers Furniture Options-Stacy Turner presented options for new conference
room tables and lectern options. At this time, it was decided to replace the tablecloths on the existing tables. Don Cummings related he had a lectern in the conference room at the golf course that is not used that we could use before we decide which style to purchase.

Christmas Lighting Update-The estimates for the Christmas lighting and Christmas tree were reviewed and the quotes are over the approved $8,000 (eight thousand and no/100) budget because the estimates do not include labor and lift rental. An estimate will be provided for the cost of hanging the banners at a later date.

Item #7— Bill List – A motion was made by Randy Spears to approve the bill lists dated
October 24, 2023. Motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #8 –Dora Diamond Club Sign–Randy Spears made a motion to renew our sign for the
Dora High School Diamond Club for $150 (one hundred fifty and no/100). Motion was seconded by Gary Thomas. All in favor and the motion carried.

Item #9-November and December Council Meetings- Chris Edwards made a motion to have
one council meeting in the month of November on Thursday, November 16 due to the
Thanksgiving Holidays. In the month of December, the meeting dates would be moved to the
first and third Thursday of the month on Thursday December 7 and December 21 due to East
Walker Chamber of Commerce Christmas Parade and the Christmas Holidays. Gary Thomas
seconded the motion. All in favor and the motion carried.

Item #10 – 628 Sharon Blvd Rental Property- A discussion was had regarding a rental property that has been vacated and the property management company has cleaned out the contents of the house and left all the household items including clothing and furniture by the roadside. Chief Hall has spoken to the property management company and told them a citation would be issued if the trash was not picked up by Monday October 30, 2023. If the trash has not been picked up by Monday October 30, 2023, the citation will be issued that day and then the street department will pick it all up if not picked up by Friday November 3, 2023.

Item #11-Glover Road Closure- Chris Edwards made a motion for the City to purchase the pipe needed to repair Glover Road and accept Tommy Freeman’s quote for repairs for $19,650 (nineteen thousand six hundred fifty and no/100). There will also be a charge for limestone that is $950 (nine hundred fifty and no/100) per load and Rip Rap Class II $1,100 (one thousand one hundred) per load. David Box seconded the motion. All in favor and the motion carried.

Item #12-Horse Creek Golf Course-New House Construction- Don Cummings relates there is
a new home being built on the golf course beside Hole #2 and he is concerned about liability issues with golf balls hitting the house. Don Cummings discussed changing the hole to a par four that would alleviate any issues in this area because a net would not eliminate the potential for issues. Randy Spears suggested we contact the City Attorney Jim Brakefield regarding who would be liable if the construction workers, homeowners and/or home gets hit with golf balls.

Item #13-Mayor Stephens Letter of Resignation-Chris Edwards made a motion to accept
Mayor Randy Stephens letter of resignation effective November 30, 2023. David Box seconded the motion. All in favor and the motion carried. Norman Holt and Hezikiah Walker, Jr. expressed an interest in serving as Mayor for the duration of the current term. A discussion was held regarding the details of electing a new Mayor and a new Council member.

Item #14-Adjourn-Chris Edwards made a motion to adjourn the meeting. David Box seconded the motion. All in favor and meeting was adjourned.

Regular Session Minutes of the
Council of the City of Dora, Alabama
October 12, 2023

The Council of the City of Dora, Alabama met in the Dora Municipal Building at 6:00 p.m. We
were led in prayer by Hezikiah Walker, Jr. The Pledge of Allegiance was led by Mayor
Stephens.

The meeting was called to order by Mayor Randy Stephens. Roll call was taken by Stacy Turner.

Present at the meeting were David Box, Chris Edwards, George Sides, Jr., Hezikiah Walker, Jr.
and Mayor Stephens. Norman Holt, Randy Spears and Gary Thomas were absent. A quorum was in attendance.

Item #5 – Approval of Minutes – The minutes of the September 28, 2023 council meeting were reviewed. A motion was made by Hezikiah Walker, Jr. to accept the minutes as written. The motion was seconded by Chris Edwards. All in favor and the motion carried.

Item #6 – Old Business – Brush Pickup Update-Item was tabled due to Norman Holt’s absence and his information regarding the update.

Animal Shelter Update – Item was tabled due to Randy Spears’ absence and his information regarding this topic.

Fire Department Carport Update – Chief Booth related the wind rating on the building is 70
(seventy) mph and TN Steel Buildings does follow the international building code. The item was tabled due to Randy Spears’ absence and to confirm all the questions were adequately answered before the item was voted on by the Council. Chris Edwards made a motion to table the old business. Hezikiah Walker, Jr. seconded the motion. All in favor and the old business was tabled.

Item #7 – Bill List – George Sides, Jr. made a motion to approve the bill list dated October 10,

David Box seconded the motion. All in favor and the motion carried.

Item #8 – Departmental Reports: George Sides, Jr. made a motion to approve Departmental
Reports A-G. Hezikiah Walker, Jr. and Mayor Stephens discussed the use of City of Lights gym for basketball practice and it was decided to wait and make sure there were enough children to register before the reservations were made for the use of the gym. David Box seconded the motion. All in favor and the motion passed.

Item #9 – Medical Clinic – Mayor Stephens related that Dora Utilities was interested in the past in purchasing/leasing the medical clinic and they have purchased property for their future office and we should decide to sell or lease the medical clinic building. He presented copies of the appraisal from 2017 with an assessed value of $580,100 (five hundred eighty thousand one hundred and no/100) with a reconciled value of $270,000 (two hundred seventy thousand and no/100) for the 4,450 (four thousand four hundred fifty) square foot building. Mayor Stephens suggested placing the building on the market with a commercial real estate agent for a list price of $289,000 (two hundred eighty-nine thousand and no/100) or consider leasing the building for $2,500 (two thousand five hundred and no/100) per month. Chris Edwards made a motion to table the item until Item #10-Dora Utilities is heard by the Council. David Box seconded the motion. All in favor and the item was tabled.

Item #10 – Dora Utilities – Nick Isbell presented a request from Dora Utilities to enter into a lease agreement (with option to purchase) the medical clinic. The details of the lease agreement presented included a twelve-month lease agreement with the option of two six-month extensions, $2,000 (two thousand and no/100) per month rent and they will assume all repairs and upkeep on the building while they are leasing it, and they would like to be able to take possession of the building by November 15, 2023. The option to purchase details are as follows-all the funds collected during the leasing term would go towards the purchase price of $200,000 (two hundred thousand and no/100) minus the amount collected during the term of the lease. David Box made a motion to enter into a lease agreement of the medical clinic for twelve months with Dora Utilities for $2,500 (two thousand five hundred) per month. George Sides, Jr. seconded the motion. Roll Call Vote: David Box-Yes; Chris Edwards-Abstain; George Sides, Jr.-Yes;Hezikiah Walker, Jr.-Yes; Mayor Stephens-Yes. Yes-4; Abstain-1. The motion carried. Dora Utilities will discuss this with their Board and consider their options and notify the City Council of their decision.

Item #11 – Fire Department Request – Chief Booth presented her Fire Chief’s Report which
includes some requests. A quote was received by S.E.M.S to come and test the hose and ladders at the fire department. David Box made a motion to pay S.E.M.S. $3,901 (three thousand nine hundred one and no/100). Chris Edwards seconded the motion. All in favor and the motion carried. Chris Edwards made a motion to approve $800 (eight hundred dollars and no/100) for a uniform allowance for the Fire Chief for the first year of service and $600 (six hundred dollars and no/100) per year for the following years of service. Davis Box seconded the motion. All in favor and the motion passed.

The Fire Chief’s 2012 Chevrolet Tahoe has 170,000 (one hundred seventy thousand) miles and needs a major repair to the brake system totaling approximately $3,000 (three thousand and no/100). This item was tabled for Chief Booth to do some research on the purchase of a new/used take home vehicle.

Item #12 – Walker County Humane Society Spay/Neuter Program – The Walker County
Humane Society is hosting their 21 st Annual Pets on Parade sponsored by The Chamber of
Commerce of Walker County. David Box made a motion to make a $500 (five hundred and
no/100) donation to sponsor the spay/neuter program. Chris Edwards seconded the motion. All in favor and the motion carried.

Item #13 – City of Lights Gala – Chris Edwards made a motion to purchase a table at the City of Lights Gala on November 20, 2023 at 6 p.m. for the City of Dora to attend for $175 (one
hundred seventy-five and no/100) and to also be a platinum corporate sponsor for the event for $1,500 (one thousand five hundred and no/100). David Box seconded the motion. All in favor and the motion passed.

Item #14 – Lake Project Additive – George Sides, Jr. made a motion to approve the additional
work items to the lake improvement project (entrance road and grading) for $66,100 (sixty-six thousand one hundred sixty and no/100). David Box seconded the motion. All in favor and the motion carried. Mayor Stephens submitted his letter of resignation to the City Clerk effective November 30, 2023 after eleven years of serving the City of Dora.

Chris Edwards made the motion to adjourn the meeting. David Box seconded the motion. All in favor and the motion carried.